400. Snafu Edu

Most books and resources devoted to professional development focus on strategies that faculty can use to create a positive learning environment for our students, but generally assume that everything will work as expected. In this episode, Jessamyn Neuhaus joins us to discuss her new book, Snafu Edu, which acknowledges the reality that everything does not always work as we hope that it will, and suggests strategies for addressing common situations in which things go wrong.

Jessamyn is the Director of the Center for Teaching and Learning Excellence and Professor in the School of Education at Syracuse University. She is a historian and the editor of Teaching History: A Journal of Methods. Jessamyn has published extensively in scholarly publications in the areas of history, pedagogy, and cultural studies. She is a recipient of the SUNY Chancellor’s Award for Teaching. Jessamyn is the author of  Geeky Pedagogy: A Guide for Intellectuals, Introverts, and Nerds Who Want to be Effective Teachers, and the editor of Picture a Professor: Interrupting Biases about Faculty and Increasing Student Learning. Her newest book, Snafu Edu: Teaching and Learning When Things Go Wrong in the College Classroom will be released shortly by the Oklahoma University Press series on Teaching, Engaging, and Thriving in Higher Education, edited by James Lang and Michelle Miller.

Show Notes

  • Jessmyn Neuhaus
  • Teaching History: A Journal of Methods
  • Neuhaus, J. (2019). Geeky pedagogy: A guide for intellectuals, introverts, and nerds who want to be effective teachers. Morgantown: West Virginia University Press.
  • Neuhaus, J. (2022). Picture a professor: Interrupting biases about faculty and increasing student learning. West Virginia University Press.
  • Neuhaus, J. (2025). Snafu Edu: Teaching and Learning When Things Go Wrong in the College Classroom. Oklahoma University Press.
  • Neuhaus, J. (2003). Manly meals and mom’s home cooking: Cookbooks and gender in modern America. JHU Press.
  • Neuhaus, J. (2011). Housework and housewives in American advertising: Married to the mop. Springer.
  • Harlow, R. (2003). ” Race doesn’t matter, but…”: The effect of race on professors’ experiences and emotion management in the undergraduate college classroom. Social psychology quarterly, 348-363.
  • Barbeau, L., & Happel, C. C. (2023). Critical teaching behaviors: Defining, documenting, and discussing good teaching. Routledge.
  • Lauren Barbeau and Claudia Cornejo Happel (2025). Critical Teaching Behaviors. Tea for Teaching podcast. Episode 390. April 23.
  • Felten, P., & Lambert, L. M. (2020). Relationship-rich education: How Human Connections Drive Success in College. Johns Hopkins University Press.
  • Lang, J. M. (2020). Distracted: Why students can’t focus and what you can do about it. Hachette UK.
  • Palmer, P. J. (2017). The courage to teach guide for reflection and renewal. John Wiley & Sons.
  • Miller, M. D. (2024). A Teacher’s Guide to Learning Student Names: Why You Should, Why It’s Hard, How You Can (Vol. 2). University of Oklahoma Press.
  • Pittman, Chavella (2025, forthcoming). Empowered: A Woman Faculty of Color’s Guide to Teaching and Thriving. University of Oklahoma Press.
  • Piven, J., & Borgenicht, D. (2010). The worst-case scenario survival handbook: travel. Chronicle Books.
  • Norell, Elizabeth A. (2024). The Present Professor: Authenticity and Transformational Teaching. University of Oklahoma Press.

Transcript

Rebecca: Since we began this podcast in November 2017, we’ve had hundreds of opportunities to have extended conversations with many innovators, researchers, educators, thought leaders, and advocates working to support student learning. We are grateful to all of our guests who have so generously contributed their time, to the new friends and colleagues we’ve gained, and for all of our listeners. We’re excited that our friend and colleague, Jessamyn Neuhaus joined us to celebrate in our 400th episode.

John: And now we return to our regularly scheduled programming.

John:Most books and resources devoted to professional development focus on strategies that faculty can use to create a positive learning environment for our students, but generally assume that everything will work as expected. In this episode, we discuss a new resource that acknowledges the reality that everything does not always work as we hope that it will, and suggests strategies for addressing common situations in which things go wrong.

[MUSIC]

John: Thanks for joining us for Tea for Teaching, an informal discussion of innovative and effective practices in teaching and learning.

Rebecca: This podcast series is hosted by John Kane, an economist…

John: …and Rebecca Mushtare, a graphic designer…

Rebecca: …and features guests doing important research and advocacy work to make higher education more inclusive and supportive of all learners.

[MUSIC]

Rebecca: Our guest today is Jessamyn Neuhaus. Jessamyn is the Director of the Center for Teaching and Learning Excellence and Professor in the School of Education at Syracuse University. Jessamyn is an historian and the editor of Teaching History: A Journal of Methods. Jessamyn has published extensively in scholarly publications in the areas of history, pedagogy, and cultural studies. She is a recipient of the SUNY Chancellor’s Award for Teaching. Jessamyn is the author of Geeky Pedagogy: A Guide for Intellectuals, Introverts, and Nerds Who Want to be Effective Teachers, and the editor of Picture a Professor: Interrupting Biases about Faculty and Increasing Student Learning. Her newest book, Snafu Edu: Teaching and Learning When Things Go Wrong in the College Classroom will be released shortly by the Oklahoma University Press series on Teaching, Engaging, and Thriving in Higher Education, edited by James Lang and Michelle Miller. Welcome back, Jessamyn.

Jessamyn: Thank you. I’m so glad to be here.

John: It’s good to see you again. Today’s teas are:… Jessamyn, are you drinking tea?

Jessamyn: Tea is my afternoon beverage, and we’re recording this in the morning. So I’ve got a very large cup of high octane coffee.

Rebecca: A good way to power the day.

Jessamyn: Exactly.

Rebecca: I have Yunnan Noir today.

John: Very good. And I have a ginger peach green tea today.

Rebecca: Nice. We’re invited here today to discuss Snafu Edu. Can you tell us the origin story of this book?

Jessamyn: Yes, so John and Rebecca, let me take you back in time to the late 1990s, dawn of the internet age. Grunge was king, and I was pursuing my doctorate in U.S. History and Gender Studies, and in doing that research, I became just utterly fascinated with 20th century prescriptive texts, things that reinforced sociocultural and especially domestic ideology, normative domestic ideology. I mean stuff like cookbooks, etiquette guides, 1950s mental hygiene films. And so as a scholar in the archives, that’s what I loved examining in the most, this evidence, these leftovers, of what people at different points in time had decided was the best, most ideal way to live and be, especially at home and at school. And if you’re fascinated by those things, here’s a shameless plug, check out my first two books, which were published in my work in history. One’s on cookbooks, and one is on gender and advertising representation of housewives. So anyway, as a scholar of teaching and learning, I’ve always had that little research fascination in the back of my mind. I kind of question about how advice and research about teaching reinforces certain norms and ideals, not intentionally or consciously, but as discourse, as texts doing ideological work in culture. So I was always thinking, could I maybe write something about teaching, give actionable advice about teaching, like in real life, that interrupted some of those prescriptive ideals. I wanted to write a book that would be useful in people’s daily teaching work. That was the great joy after I published Geeky Pedagogy was hearing from people who were able to use it in their just day-to-day work and drawing on the abundant research about effective teaching practices, and at the same time, in Snafu Edu, I wanted to emphasize that that daily teaching work is, in a word, it’s messy, and it’s not a matter of if, but when something will go awry. And then that was all percolating, and it got cemented in the post-pandemic years so when something had really, really gone wrong in a major way, and the time was right for me, as an author, because I’m fortunate at this point in my career to have something of a platform. I’m no James Lang or Sarah Rose Cavanagh, but I have the ability in the world of educational development and in scholarship about teaching, I have some power to get my work published and to speak to people about things I think are important, the things that I believe need more attention, that we need to talk about more. I’m in a position to be able to articulate those and get some listeners. And what I wanted to articulate this time in this book, is, OMG, things can go really, really wrong in teaching and learning.

Rebecca: I know when I was reading, Jessamyn, I felt like you totally captured the messiness, and certainly the messiness of my classroom and many other colleagues that I have. [LAUGHTER]

Jessamyn: Excellent.

John: And I think that will resonate with probably all of your readers. So, speaking of readers, who is the target audience? Is it for faculty just starting off, or for faculty at all stages of their careers?

Jessamyn: Well, my audience is anyone who’s in an instructional role on a college campus. I have been thinking more and more about the ways that teaching happens, not just in classrooms, not just with professors, but all kinds of people in designated staff positions as well. And I am very attentive to what Roxanna Harlow termed disparate teaching realities, meaning that teaching labor is really shaped by every individual’s intersectional positionality, including our embodied identities. And so my hope is that, with those things in mind, anyone and anybody in any teaching context can find it useful. I do think it will be useful for anyone at any stage in their career, but I think it’s going to especially resonate with mid-career educators, basically, anyone who’s been teaching long enough, and it might just even be a couple classes, but anyone who’s been teaching long enough to have made some serious bloopers and experience students making big mistakes too.

Rebecca: Definitely does something to establish some sort of [LAUGHTER] community around the realities of teaching.

Jessamyn: Yeah, so you have some experiences to think back on. I would say, especially for a large section of us, the experiences that kept you up at night, that you tossed and turned, reliving, wondering what you should have done differently, torturing yourself about what went wrong, it would be helpful to have a couple of those in your mind when you pick up this book.

Rebecca: So, I know that we’ve talked about, and you’ve certainly written about in your work, the idea that one size fits all professional development doesn’t really work. So can you talk a little bit about why there’s just no simple solutions to the common problems in education? [LAUGHTER]

Jessamyn: Yeah, I mean, humans gotta human. [LAUGHTER] Nobody’s a widget moving through the world like a product on a factory belt. Every person has their own unique set of experiences, life circumstances, pet peeves, passion projects. I know, for example, Dr. John Kane is a musician and makes a lot of time and effort in his life to play music. There’s things that just matter to us more than maybe matter to other people. And especially in our work, everybody’s bringing with them into the classroom a whole huge honking set of emotional and cognitive baggage that they’ve acquired during their previous or even concurrent experiences in educational settings. I mean, it’s a lot. And also what we’re here to do is incredibly hard. Learning is very, very hard. It often, usually always entails setbacks, and that includes learning how to teach effectively. So, in my view, this reality needs more direct and specific highlighting in discourse about teaching. We just need to talk a lot more about the fact that teaching is not a perfectible activity. And it’s not that anyone’s out there saying teaching is perfectable. No one would say that consciously, but there’s a real strong subtext and a lot of discourse about teaching that, in even, like otherwise, really excellent advice about teaching that, if you just do it, everything will be fixed, everything will be perfect, and that’s not possible.

Rebecca: You talked about the bloopers, but I think a lot of people feel really isolated when those bloopers occur, or those are the things [LAUGHTER]they don’t want to share.

Jessamyn: Yeah, exactly, for many reasons, teaching in higher education is absolutely a closed door culture, and it’s really hard to describe to people who are not college teachers, even people in K through 12, like the dynamic, where if another professor walked into your room when you were teaching, it would be shocking. You would stop. You would be stunned. What are you doing here? …would be absolutely the feeling. It’s a closed, locked, barricaded door around teaching in higher education. So yeah, the stakes are super, super high for when something goes wrong.

John: One of the issues that you’ve just mentioned is that people are working in their own little silos. And when things go wrong, they often don’t talk about it with other people, and as a result, everyone imagines that [LAUGHTER] everything’s going really well for everyone else, and then you have those sleepless nights. And faculty respond to that in different ways. Some people will blame themselves and will struggle with it. Other people might blame their students, and we see a lot of that as well….

Jessamyn: …or both… [LAUGHTER]

John: …or some combination thereof. Why are faculty so resistant to share their experiences with other colleagues?

Jessamyn: I could sum it up in two words: graduate school. A whole bunch of us, not every single person, but a whole bunch of us in higher education, we’ve been quite literally trained in how to wield our intellect like a weapon, and to always try to be the smartest person in the room. I’m exaggerating, and obviously our positionalities, identities, really shape our experience with graduate school. But I do think there’s a culture in academia that feeds perfectionism generally, that you never expose your vulnerable underbelly to the other smarty pants in the room. And I think teaching is especially fraught because of our limited and limiting ideas about what good teaching looks like.

Rebecca: How do we start to normalize this idea of discussing our snafus? Is there things that professional development like teaching centers should be doing? Are there things that administrators should be doing?

Jessamyn: Well, I have two thoughts on this. One is highly aspirational, [LAUGHTER] probably not possible. One is more immediately doable. So in my utopian vision of life as a college educator, everyone will gather every spring for a campus wide oops day, like the only thing we’re doing is discussing all the things that we personally did wrong and all the things that went wrong in our classrooms. And we could include some brainstorming about what to do better next time, but that wouldn’t be the main point. The main point would be, we’re gonna bring out into the light, all the monsters under the bed, the things that went wrong. And as we know from every story about monsters ever, like, once we bring them into the light, they’ll shrivel up and blow away. So probably not too realistic, but more practically speaking, we can advocate at every stage and in every way that when we’re formally evaluating teaching that we need better language and systems for recognizing and then documenting every instructor’s growth narrative of teaching advocacy. I’m really influenced here by the book Critical teaching behaviors: Defining, documenting, and discussing good teaching, by Lauren Barbeau and Claudia Happle, they offer a framework based on six identifiable instructor behaviors, and they argue there’s a vast amount of work that effective teachers do before, during, outside of class meetings in order to facilitate student learning. So leaders, that includes your promotion and tenure chairs, department chairs, administrators, they need to do everything they can to define effective teaching as a career-long process, and that has to include pedagogical learning and reflection, trying new things, assessing and adapting, and importantly, that in that growth narrative, because it’s about growth and learning, there will be mistakes and missteps, but that is evidence of growth, not evidence of ineffective teaching.

John: You mentioned the work by Lauren Barbeau and by Claudia Happle. We had an earlier podcast with them in the spring of 2025 and we’ll share a link to that in the show notes. To help build this sort of discussion, it’s really important that teaching centers have the trust of faculty. And one of the things I think we’ve both seen is that when we have faculty reading groups and people are talking about things that work well and things that don’t work well, it helps to develop that sort of trust. Would this book be a good focus for a faculty reading group?

Jessamyn: Yes, I think so, of course. We would want to ensure, this is one thing I do mention in the book about classrooms, but we want to ensure psychological safety for our participants, making sure that everyone feels able to share ideas, bounce ideas off, and maybe flop, like, maybe suggest something that doesn’t really make sense, and definitely share all the things that we have personally flubbed. So framing it as we’re here to build our growth mindset and think about ways to keep moving forward in our own growth narrative, keeping those things in mind and maybe even more importantly, right now, I think this would be a good book for our present moment when, in fact, there are so many very, very big, truly, almost incomprehensible things going very, very wrong for higher education. These are being brought mostly by outside political and legislative attacks on our curriculums, on our programs, other essential aspects of our day-to-day work. I mean, it’s a true shit storm, and I wrote this before, the past administrative… what would you call it?

Rebecca: …the list of executive orders? [LAUGHTER]

Jessamyn: Yes, exactly. So I don’t discuss it in detail, but one thing I do mention, and what is happening now, is the beep storm that is happening right now on the heels of another major beep storm was the pandemic years, and even more, like for most faculty, the incredibly fast spread of generative AI has taken another big bite out of our cognitive emotional and even our physical stores of energy we have for teaching. So, it’s a good time to think about how educational development can support pedagogical wellness, and how something like a book club is not only a chance for us to learn stuff from experts in research about teaching, but also, and maybe right now more importantly, a place to build connections and community by talking honestly with each other about teaching and that has to include all the things that can and do go wrong. And I would take it as a very big personal victory if, in discussing this book, we could draw on the power of humor and laughter, even rueful laughter, maybe defiant laughter. I don’t mean mocking. I don’t mean laughing at students, but maybe by not always having to take ourselves so super seriously, we can counteract some of the incredibly demoralizing and discouraging realities about teaching, the ongoing disparate teaching realities, the perfectionism. I know not everyone is willing or able to engage in kind of self-deprecating joking that is my go to but that’s one reason I shared a bunch of my worst mistakes in this book. So if you can’t share your own for whatever reason, this is my public permission for you to use mine.

John: We’ll be doing a book club on our campus this fall, so we’ll let you know how that goes.

Jessamyn: And anyone who is doing a book club on Snafu Edu, I’m very happy to zoom in to do a Q and A with your group.

Rebecca: Awesome. I couldn’t help but imagine, while you were describing your utopian oops day, like a lot of laughter and things like “bravely sharing their blunder award,” or something, [LAUGHTER] like where everyone votes for the best blunder. [LAUGHTER]

Jessamyn: Yeah. [LAUGHTER] The face plant award, yeah.

Rebecca: Yeah, yeah, yeah.. I wanted to just share that I imagine that as it being a very joyful event, [LAUGHTER] despite the hard conversations.

Jessamyn: Yeah, that would be fun. I’m there. Send me an invite.

Rebecca: All right, sounds good. [LAUGHTER] You suggest a general approach throughout this book, addressing challenges in our classrooms, and summarize it with the acronym, STIR,, S-T-I-R. Can you talk about what STIR stands for and how one might use it?

Jessamyn: Sure, with the caveat I get that there’s already too many acronyms, and this is a pretty cheesy one, but part of the reason I went to the acronym is because of when things do go wrong, it’s hard to think clearly, and sometimes a snappy acronym can help keep us on track, can help us bring back to the present moment. So this particular one, it’s a variation on other kinds of conflict resolution strategies such as SOAR, which is stop, observe, assess, react. For Snafu Edu. I’m suggesting, for my audience of other brainiacs and eggheads in higher education, is Stop, Think, Identify, and Repair, and it’s just a way of framing some of the preparation we can do for when the snafus hit the fan, a reminder that in situations that pose problems, when things are about to go wrong, when things might go wrong, when things are going wrong, we can usually exercise some agency in the classroom and interactions with students by taking a beat to use our big brains, then think about what all might be going on, to approach with curiosity based on what we know from our research and the scholarship for teaching and learning from our wisdom of experience, try to identify what’s going on, and then to the extent that it’s possible, taking steps to repair the snafu. And this is a good place to note that my book doesn’t address the very worst case scenario for any classroom, active shooter threats or other kind of physical danger. That’s 91,1 not STIR.

Rebecca: I really like that you chose repair for the R, because there’s a lot of other words you could have maybe chosen that was a really important choice.

Jessamyn: I think so. It evokes trying to patch something up to the best you can. One thing that I really wanted to avoid was some of the cliches around making mistakes, or the discourse about making mistakes that it’s always inevitably going to lead to a good outcome. With the right “can do” attitude and the right frame of mind, you can always turn it into something really positive. That’s not true. I don’t believe that, and I didn’t want to even accidentally reinforce that with the word

John: Your book is broken up into five parts that address challenges in teaching and learning associated with inequity, disconnection, distrust, failure, and fear. Could you give us a couple of examples of some of the problems associated with these issues and how you might perhaps go through that STIR approach?

Jessamyn: Sure. The most important thing I want to say first is the thing that Snafu is really adding to the conversation is that those five things create problem and obstacles for learners and for us as educators. Most books about teaching, including my first book, Geeky Pedagogy, they focus mainly on the learner’s experience and strategies for addressing and reducing obstacles to student success and then conversely, research on like inequities faced by instructors often doesn’t also fold in that students are navigating those inequities as well. So in Snafu Edu I want to make sure that when we talk about things going wrong in the college classroom, we are talking about everybody in the college classroom, including us, including the instructors, including the TAs, including everybody. So for instance, inequity, systemic intersectional inequity, it exists no matter how much certain politicians want to convince us that it doesn’t… it exists. It creates obstacles to student learning, and it creates obstacles to effective teaching, especially for any faculty member who doesn’t, quote, unquote, look like a professor. Disconnection and distrust are also aspects of higher education that researchers have been showing for a long time really interfere with success, with major upticks in the post-pandemic era for obstacles to students’ academic success. So, like when a student just doesn’t feel connected in any meaningful way to the subject or the institution, it’s going to be a lot harder for them to persist, and Felton and Lambert’s book, Relationship-Rich Education shows us pretty darn definitively. But so too do instructors need to experience some sense of connection to their work, to the students, in a professionally appropriate way, to their institution. Otherwise things snafu up our work. They get in the way of our success. And distrust, so talk about snafus in the classroom, trust is just the bedrock for what we do, but often not central in our minds when things go wrong. So take for example, here’s one, 100% of people listening to this podcast will have experienced students engaging in non- class related scrolling, emailing, texting, online shopping and so on. There are many and many complicated reasons that our devices are so distracting in the classroom. There’s a bunch of strategies we might use to cultivate attention, covered really well, most recently by James M Lang’s book, Distracted: Why Students Can’t Focus, and What You Can Do About It. But even before all those strategies, we have to be aware that these interactions, even like you see it out of the corner of your eye, they can seriously erode our trust in students as a group. Another one that I think many listeners and readers will relate to is how even one, like literally even one, deliberately cruel, demeaning or even thoughtlessly worded comment on anonymous standardized end of student evaluations, how much that can damage our trust in students. And speaking of student behaviors, another one where it’s really important to think about it in terms of the snafu is fear, because student fear can manifest in behaviors that on the surface look like something else entirely, and not coincidentally, look like things that really can just drive us right up the wall, something that looks like complete disengagement, even hostility or inattention. It might be rooted in students’ really deep psychological physiological fear, completely unrelated to us, related to something else in their school experiences, related to something in their life circumstances. And I guess the last couple things I’ll say is that these snafus, one thing that really became clear as I was doing the research is that they’re both very common and systemic and almost universal, but then they’re also really shaped and defined in unique and individual ways. So, take failure. What does it mean to fail in college? What does it mean to fail in academia? I mean, we have some system wide metrics, like, literally an F for failure, but how that’s experienced by students, how they define it, is really shaped by their life experiences, their goals, their personality traits, what fields they’re interested in, and so on. And failure is tricky too, because by its very nature, learning has to include some failure. You have to do something not very well…and that might include, really just completely dropping the ball… you have to do something not very well before you can learn how to do it well, and that includes teaching. But again, we’re working in these bigger systems that can really interfere with our ability to engage in productive failure and mistakes.

Rebecca: Each part of your book uses a similar organizational structure where you kind of describe the problem, discuss possible repair strategies when things go wrong, and concludes with a discussion of proactive approaches and a go bag, [LAUGHTER] that reduce the likelihood or severity of the problems in that section. Can you talk a little bit about why you chose this particular organizational structure?

Jessamyn: Yeah, I so appreciate that question, because I really wrestled with how to structure the book in a way that supported my argument, we have to normalize mistakes, missteps and things going wrong in teaching and learning, and when I say normalize, part of that is recognizing that they take a real toll on us, that again, I didn’t want it to be like this cliched view of mistakes. I didn’t want it to read like I was saying, “Oh, well, we mess up sometimes, but it’s all a glorious process of learning, and we’re gonna hop on our Mr. Mess, the learning unicorn. We’re gonna fly up to the rainbow of perfect teaching and learning.” No. Things going wrong, it can really suck, and it’s not always resolved in a productive way. Sometimes things go wrong, period. There’s no silver lining, there’s no wisdom gained. It’s just bad and things go wrong. So the structure, how I thought about how to do this, the first section really is just an overview, but it lays out some of the most compelling evidence from the research about why things go wrong because of inequity, disconnection, distrust, failure, and fear. And I want to start there to really enforce why these snafus can be expected, and then building on that, the next chapter, again, is working to normalize snafus by focusing on what to do when they happen, and keeping in mind that, again, positionality and context always matters, and that the repair suggestions in the next section, they always have to be adapted to your teaching context, your personality, and what will work for you with where you’re at. But I didn’t want to just leave it there. I did want to make sure that readers were empowered as much as possible to exercise agency wherever and however they can. And increasing agency is my response to the snafus caused by fear. The opposite of fear isn’t exactly agency, it would be something like courage, like Parker Palmer’s The Courage to Teach, but I think courage is just a little bit too judgy. It’s a little bit too much to say to people, things go really wrong, but you have to be courageous. I don’t think that’s sufficient, in the year of our Lord 2025 to say, “be more courageous.” I think, though we can say for students as well, in the face of fear, that we can find ways to exercise agency. Agency is limited. It’s limited by things outside our control often, but there are places where we can exercise it in teaching and learning, in our classrooms, in our actions, in our course design. So those last chapters in each of the sections gives an overview of some, it’s not all of them, it’s just a selection of a couple high impact practices for increasing equity, increasing connections, increasing trust, increasing success and increasing agency. And in all cases, it’s about how to increase those things for ourselves as well as our students.

John: Can you give us an example of something going wrong in the classroom, some possible repair strategies and how to ameliorate future related issues so that people come prepared for such problems?

Jessamyn: Sure, let’s talk about one super, super common snafu that on the surface may seem like a small issue, but once you’ve delved into it, it touches on some really big ways that things can go wrong and can create real obstacles for teaching and learning: names, our names, and more specifically, learning, correctly pronouncing, and using each other’s names in class and in interactions with students… and wait, before everyone who teaches huge lecture classes of hundreds skips ahead. This does apply to all of us, all of us working in higher education or really, actually, any human person in any professional or social situation, names matter. Names always matter, even if you personally, you as an individual cannot memorize every single student’s name in your 300-person, 400-person lecture. That doesn’t mean that names aren’t important. I mean, they’re not just like labels. They’re not just widget labels. They’re the first and foremost expression of our subjectivity, of our ability to act and be in the world. And so to be recognized by names is to be recognized as a person. The scholarship on teaching and learning very clearly shows that when an instructor learns and uses student names, even if, like in a huge class, they can’t learn every single name or use them every single time. It improves students’ rapport with, perceptions of, the professor, and it can improve learning and engagement. But I would argue, just as important is students learning and using each other’s names, and students learning, correctly pronouncing, and using… and this is maybe controversial… but using a professor’s last name and their title. Yep, I’m going on record here to say that when you’re working with them in the classroom, in a class, students should call you Professor such and such, or Doctor so and so, because and here’s where names intersect with some of those big potential snafus. Names, and for professors, titles are closely tied to inclusivity in the classroom. So inclusivity, meaning that every single person, including the professor, has the maximum opportunity to learn, to engage with the material and to improve their skills. So professional titles really matter, because professors from historically marginalized populations must navigate, must mitigate, students’ preconceptions and stereotypes about academic expertise and authority. So just in short, students are more likely to call women and to call all faculty of color by their first name or Mrs., like in my case, than to call us professor. And of course, students’ sense of belonging and willingness to participate, even attend class, is demonstrably improved when people there, including the professor, know their name. But let’s be honest, it’s really hard. Learning names is really hard in any setting, and I have to give a major shout out here to Michelle Miller’s book. It’s a short guide, A Teacher’s Guide to Learning Student Names. I mean, like chef’s kiss, it should be required reading for everyone in higher education. There’s a lot of ways and means for learning student names, helping students learn each other’s names, and here’s where Snafu Edu comes in. There’s also so many ways this can go wrong. We can get students’ names wrong. We pronounce them incorrectly, we stumble, we fumble, and sometimes that can be pretty disastrous. Sometimes that can be in a way that reinforces stereotypes, that undermine students’ sense of belonging, and that is the same with students using each other’s names and students using our names incorrectly or not knowing them. So all those things could go wrong. When this happens to me, I use the first two repair strategies I discuss in the book for when I mess up a name, students messes up my name, I use a script. That’s my first strategy, and I apologize, my second strategy. So when I say a script, I don’t mean like a memorized monologue you’re using word for word, like a robot in every situation. I don’t mean literally a script like actors use, but I do mean having at the ready a collection of short phrases, a couple sentences that we can do almost automatically in tense or difficult situations. We are human people. When we’re dealing with other human people, we have some biological, even social, cultural, learned responses to potential conflict, problems, defensiveness. We may default to fight, freeze, fawn, or flee. Fawn was new to me, just recently. I know fight, freeze, or flee. Fawning means people pleasing, trying to appease someone, bending over backwards to placate and eliminate any perceived threat. So script in this context, doesn’t mean memorize, but does mean practice, like you have stood in your office and practiced. This is something Chavella Pittman, in her work, has recommended to faculty as well, that you do need to practice what you’re going to say. Now maybe you are so socially skilled and extroverted that you never for one second feel the need to practice your words. And if that’s true, like, how nice for you, like, [LAUGHTER] I love that for you. Good for you. But for the rest of us, scripts can really help. So my two combined strategies, scripts and apology, when I call a student the wrong name or I don’t remember their name. “I’m sorry, [Use the correct name].” That’s from Michelle Miller, like you got to use it to learn it. “I’m sorry, [Correct name]. Names are important. We’ve all been working on remembering them. I apologize for my error.” That’s it, short, simple, no need to get into any like explanations or defensiveness, just “sorry about that.” And to be clear, apologizing is never fun for anyone, and again, positionality and context always matters. It won’t look the same for everyone every time, but when we mess up, and we will mess up, a short, quick apology is an effective repair strategy. Using a script can ease the pain of that. And I have another one for when students call me, it’s usually Mrs. Neuhaus. Sometimes they try Jessamyn, but that’s can be hard to say, so they might default to Mrs. Neuhaus. So I have a script, and it’s something like, “Thank you for that question or comment. Before we discuss it, I just want to remind you that when we’re working together in this learning community, I asked to use my professional academic title, Professor Neuhaus. I know it’s not easy to remember, using everyone’s names isn’t easy. I appreciate your effort to do this,” something like that. These are my repair strategies, because of the ways that those small moments can really create big, big snafus in equity, trust, and connection, for educators, for us and for our students. So the final part of your question was, then, how might we reduce this in the future? It’s not easy. Again, from Michelle Miller’s work, I know that the key thing is to make it a priority and put in the time and effort to learn names and also structure classes and class activities so students can learn and use each other’s name, and more broadly, learning and using names goes to two important strategies I outline for increasing equity. We want to plan for learner variability, and we also want to plan for learner biases. So we want to proactively structure activities, office hours, interactions, knowing that we must expect and hey, let’s be joyful about this. We celebrate diversity as an academic asset, and that includes every unique and individual name. So that’s great. Let’s plan for that. Plan for ways to do that. If it means I’m going to have a shorter class the last day of our first week, because I’m going to make names the priority and I need time to practice them, then that’s what I’ll do. And two, the second one is also important, planning for ways that learner expectations or assumptions can flare up around names. So instead of getting caught in, “Oh my God, who is Mrs. Neuhaus, I spent so long in graduate school to get my PhD, do not call me Mrs. Neuhaus,” [LAUGHTER] like and then snapping “It’s Doctor, not Mrs.” I mean, that’s true, but is that helpful? Is that a good way to build connection, trust, equity and to move on productively? And does it feel good for me to do that? No, no, better is to have that practiced response, that script in my mind so we can address it and move on.

Rebecca: …In a much more calm fashion. Each chapter ends with a section called “gear for your go bag,” which we mentioned a little bit earlier. Can you talk a little bit about why you chose the metaphor of a go bag for these sections?

Jessamyn: Sure? Yeah, two reasons. One, just on a practical note, and especially for books like this one, that’s kind of crammed full of actionable teaching advice and you’re generating a lot of ideas as you’re reading it, it’s really helpful to have that concise summary at the end of the chapter. But second, I just love the metaphor. It resonates with the quotes that I use throughout the book, from the Worst-Case Scenario Survival Handbook. I deliberately chose this book, and I wanted to use it because it’s this very tongue in cheek, but also factual guide for surviving ludicrously terrible situations: your parachute doesn’t open, you get stuck in quicksand, you have to land a plane even though you’re not a pilot. And when I use it in my book, it’s this rejoinder to sanctimonious teaching advice that downplays or even ignores the reality of things going wrong, like “No, things go wrong.” So having a go bag in that context, it means you’re packed and ready for when things go sideways. In popular culture and in prepper world, it means you’re packed, ready to go when the apocalypse hits. So in the book, it’s just my little bit of a snarky way of saying we can at least have a few things to grab when something goes wrong.

John: What would you say is the major message that you’d like your readers to take away from this book.

Jessamyn: Sure, I have to start with a shout out to Liz Norell. She’s the author of The Present Professor. She was an early reader of Snafu in manuscript form, and she helped me identify and articulate three major ideas that run through the whole book and that I would like readers to take away into their teaching practices: humans mess up, inequities exist, but the super teacher does not exist. And don’t get me started too much on the super teacher. I’ll take up all the rest of my time. But since we haven’t mentioned it yet, the super teacher, I want you to think about the last time you saw a college professor character on a TV show or film, and specifically, were they teaching? And if they were teaching, what they were doing, they were lecturing. They’re always lecturing, but they’re not just lecturing. Their lectures are on this inherently fascinating topic, usually like psychosexual violence [LAUGHTER] or like serial killers. And students were mesmerized. They show, they always show… They depict the students. Nobody’s scrolling, nobody’s sleeping. They’re nodding. They’re eagerly raising their hands to ask questions. And after his, it’s not always, but often it’s, his lecture, his highly entertaining lecture that he gave with no notes whatsoever, the students might even feel moved to applaud. I mean, I ask you applause. Okay, so such depictions, they’re more than just amusingly inaccurate representations of the college classroom. They express this really persistent and powerful, limited and limiting assumption and expectation about what good teaching and authentic learning looks like. So it’s not just bad for teaching. It’s bad for learning, because in this representation, students do nothing but sit there and get entertained and somehow their heads are magically filled with knowledge. So it undermines our own self efficacy. It can undermine our self image. It really contributes to stereotypes around professors, and they are just born that way. The super professor’s not like going to the workshop and reflecting on pedagogical practices, and they’re definitely not messing up and then making an adjustment trying to do better. So it would make me really, really happy if, because of reading my book, any educator who gets caught in snafu, the first thing they think of is, “yep, humans mess up,” and then going forward, figuring out what to do next, keeping in mind that inequities exist, they’re reality, shaping everybody’s teaching and learning contexts, and that nobody can live up to that really impossible ideal that doesn’t reflect how teaching and learning actually works in real life, to stop, think, identify, and repair to the extent that is possible.

Rebecca: That seems like a great note to wrap up on, but we always wrap up by asking, “What’s next?”

Jessamyn: I am really excited about my current book project, which is going to be a guide for college educators to designing, assigning, assessing and, most importantly, enjoying, unessay projects.

Rebecca: That sounds fun.

Jessamyn: It’s going to be fun.

Rebecca: I like the underscore on the enjoying.

JESSMYN: Yes, yes. It’s the biggest ace in the hole for talking about unessays is that people who put in the work to design them, because it’s not easy, and assess them, also not easy, report that they have fun assessing them. That’s like a mind blowing, reality shattering statement, instead of slogging through grading, counting every minute you could have fun doing it. Yeah, let’s talk about that.

John: Fun is good. [LAUGHTER] Well, thank you. It’s always great talking to you, and we’re looking forward to future conversations.

Rebecca: Yeah.

Jessamyn: Thanks for having me.

Rebecca: I always appreciate that you put a full range of human emotion in talking about teaching and learning and enjoy your storytelling. So I’m glad folks will have the opportunity to read Snafu Edu soon. Thank you so much.

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John: If you’ve enjoyed this podcast, please subscribe and leave a review on iTunes or your favorite podcast service. To continue the conversation, join us on our Tea for Teaching Facebook page.

Rebecca: You can find show notes, transcripts and other materials on teaforteaching.com. Music by Michael Gary Brewer.

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373. Cross-Institutional Peer Observation

Peer observation and peer feedback can be useful resources for faculty professional development. In this episode, Anna Logan, Ann Marie Farrell, and Martina Crehan join us to discuss a cross-institutional, cross-disciplinary peer observation process. Anna is an Associate Professor in the School of Inclusive and Special Education and the former Dean of Teaching and Learning at the Institute of Education, Dublin City University. Ann Marie is an Assistant Professor, also in the School of Inclusive and Special Education at Dublin City University. Martina is Head of Teaching Enhancement Unit at Dublin City University. She has over 20 years experience in professional development and as a curriculum innovator.

Show Notes

Transcript

John: Peer observation and peer feedback can be useful resources for faculty professional development. In this episode, we examine a cross-institutional, cross-disciplinary peer observation process.

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John: Thanks for joining us for Tea for Teaching, an informal discussion of innovative and effective practices in teaching and learning.

Rebecca: This podcast series is hosted by John Kane, an economist…

John: …and Rebecca Mushtare, a graphic designer…

Rebecca: …and features guests doing important research and advocacy work to make higher education more inclusive and supportive of all learners.

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Rebecca: Our guests today are Anna Logan, Ann Marie Farrell, and Martina Crehan. Anna is an Associate Professor in the School of Inclusive and Special Education and the former Dean of Teaching and Learning at the Institute of Education, Dublin City University. Ann Marie is an Assistant Professor, also in the School of Inclusive and Special Education at Dublin City University. Martina is Head of Teaching Enhancement Unit at Dublin City University. She has over 20 years experience in professional development and as a curriculum innovator. Welcome back, Anna and Ann Marie and welcome Martina.

Ann Marie: Hi. Thanks for having us back.

John: It’s good to see you again. Today’s teas are:… Anna, what tea do you have today?

Anna: Today I am having a very traditional Barry’s Red Label tea. Barry’s is a very famous Irish tea from County Cork. So I’m having that.

John: And Ann Marie?

Ann Marie: I am having an earl grey tea today. That’s actually my favorite tea. So that’s what I’m having this afternoon.

John: And Martina?

Martina: So I’ve gone a little bit more exotic with a rooibos tea. So it makes me think of beautiful warm blue skies. [LAUGHTER]

Rebecca: And I have an English afternoon today,

John: And I have… something I missed out last time… an Irish breakfast tea today, I would have had Barry’s if I was able to get back to the office this morning, but it’s a Twinings, but at least it’s Irish breakfast this time. [LAUGHTER]

Rebecca: at least the right part of the world, John. So we’ve invited you here today to discuss your joint work in setting up a cross-institutional process of peer observation of teaching. Can you tell us a little bit about the origins of this project?

Martina: Thanks, Rebecca. So this project was a collaboration between three Irish universities, Dublin City University, Maynooth University and RCSI, and our story began, hard to believe now, actually, as far back as 2017 and it started with a conversation between myself and two colleagues who worked as faculty developers in three institutions. Have to mention my co-conspirators here, Muireann O’Keeffe and Morag Munro, and we’d all been involved in peer observation of teaching work in one form or another in our respective institutions. We were very aware of how valuable a tool it could be in scaffolding professional dialog and reflection and practice, and we became very interested in the potential for cross-institutional and cross-disciplinary peer observation. A lot of the literature at the time was very focused on peer observation of teaching in a single institution, but we were coming across more and more publications which really focused on the power of cross-disciplinary and cross-institutional. We were really lucky to have some funding at the time that was available via a partnership between the three institutions. So we initiated a pilot scheme. We focused it on large-group teaching as the common focus for the participants, and designed a process where we supported the participants with an induction. We also supported them in terms of the observation process itself, reflection, professional conversations and so on. And we sought volunteers, and were really lucky to be joined by, I think, 10 volunteers across the three institutions from a range of different backgrounds, two of whom were Ann Marie and Anna, and I think they might want to speak about their motivations for joining us.

Ann Marie: Well, from my perspective, I was just very interested immediately by the idea of having an opportunity to work with somebody outside of DCU, outside of my own university. And my background is teaching. I was originally a primary school teacher, and so that’s my background. And since I’ve been working in higher education, I’ve been really interested in the pedagogical aspect of my work. So when the invitation went out, it just seemed like something that was really interesting to me, and it fitted in with some of the work I was already doing. So that’s what motivated me to join up.

Anna: And I love teaching. And of course, this was something that was focused on teaching. I think Martina might have mentioned that it was focused on large-class teaching, which was something that I was really interested in. So that was another motivating factor. When I read a little bit about it, or was approached, the structure and the opportunity to engage in reflection on my teaching, particularly the teaching in a large class, was really useful. I am very committed to improving my teaching all the time, and I really was motivated by the opportunity that I could identify aspects of my teaching that I had a hunch weren’t great, that I was a little bit concerned about my pacing, for example, and so I knew this would give me potentially a good opportunity to get feedback on that and develop my skills in terms of teaching those large classes.

John: When we do peer evaluation of teaching on our campus, it could be for formative purposes, but it’s often more for summative evaluation, which is perhaps not the most useful form of peer observation, and I really like the idea of having people from other institutions observe teaching, because it takes away any possibility of that type of summative evaluation. Have people appreciated that aspect, that they’re getting reactions from people outside their campus who will not be involved, even indirectly, in evaluating their teaching for retention or other purposes.

Ann Marie: From my perspective as a participant in the cross-institutional peer observation of teaching project, it was absolutely fantastic to have somebody coming from a completely different context who didn’t know one single thing about the culture and the ideas and the way we do things, even generally as an institution, never mind specifically, in my classroom. And I was paired up with a guy who was teaching a completely different subject area and he was doing something around digital media and literacy for trainee doctors at RCSI, the Royal College of Surgeons in Ireland, so it’s a medical university in its entirety. So he was coming from a completely different perspective, and even when we visited each other’s institutions, that was really useful. Like one of his comments is, a lot of my students are all student teachers, they’re all resident in Ireland, most of them go home at the weekends, whereas his students were mostly International, maybe went home once a year. So he was very struck. He came in to see me on a Friday morning, and there were about 40 suitcases lined up at the door as the students were coming to my session, and then were running for buses to go home. And he was struck by that, and even just the profile of the class. So what’s really useful about that kind of cross-institutional thing is that you see your own students, your own organization, in a much broader context. And I think that does influence how you view Teaching and Learning then as well.

Anna: And I absolutely agree with Ann Marie’s observations in relation to that. I also think that the cross-disciplinary nature that Ann Marie has highlighted was really very, very important. And coming back to your observation, John, that this really wasn’t about summative assessment, this was about mentoring and peer support and mutual peer support. I was paired with somebody from a business background, so I was visiting and observing in a large undergraduate business classroom. And it struck me at the time that I was authentically a learner in that place. There wasn’t a competition. I wasn’t going in with my lens as a teacher educator with a particular interest in inclusive and special education. So it was, I suppose, in a way, less competitive. And maybe this wasn’t a conscious thing, it wasn’t, “how do they do it in this institution?” Because it was an entirely different discipline. It meant I was an authentic learner about leadership and management education, and hopefully, I think my peer was equally a learner in my classroom about inclusive education. So I think it was both the cross-institutional and the cross-disciplinary which really supported that mutual peer support aspect, rather than somebody coming in in an evaluative summative role. It wasn’t designed as such, and it didn’t slip into that space because we were in different disciplines and in different institutions.

Martina: I think generally as well, just to add to that, John, in Ireland, in higher education, probably for the most part, we’re quite lucky where peer observation of teaching in most institutions has maintained that very formative developmental aspect. It’s actually very rarely used here in that much more summative, evaluative way. So I think we’re very lucky from that perspective. But as I was listening to Anna and Ann Marie speaking there, I’m not sure if somebody used this phrase in some of the research that we’ve conducted on this, but I remember somebody talking about the cross-institutional and the cross-disciplinary piece allowed you to tune into a different frequency of teaching and learning. And I thought that was just a lovely way of summarizing all of that which kind of resonated with me and has stayed with me, I have to say.

Rebecca: One of the things that I heard you both speaking about is being a non-expert in a classroom on the subject matter, which helps you be in the classroom as a learner, and probably helps you give really different feedback on the teaching of your peer, in a different way than if you are an expert on the subject matter, which I find to be really interesting and really helpful. And I know that when I’ve had the opportunity to be in other classrooms of different disciplines, have found to be one of the most exciting and rich experiences as an observer is to be in those really different disciplines: (A) because it’s really interesting to learn something new, [LAUGHTER] but (B) because the methodologies are often really different and give you some really interesting and new ideas. I’m interested to hear a little bit more about some of the logistics of how this process was put in place, because you’re talking a little bit about visiting the different institutions and coordinating three different organizations, and that sounds like a really complex situation to put together. Can you talk a little bit about what that was like for both the organizers as well as the participants.

Martina: So, I think we were very lucky in that, from my perspective, from an organizational point of view, I had a colleague in each of the other institutions who was as enthusiastic and as motivated in this. So from a logistical perspective, we kind of shared the organization, and we shared the locations for some of the induction workshops and some of the conversations that we needed to have with the participants, which Anna and Ann Marie will be able to talk to you about from their perspective and as a participant. We took the responsibility of matching the individuals, so that made it, I think, a little bit easier for the participants, and then it was really up to them to organize: When will I visit? What day? What time? How will that work out? So we left that in the hands of the participants so that they could make their own decisions, and hopefully that made it a little bit easier for them. So I think from the organization point of view, the logistics were possibly maybe a little bit easier than for the participants.

Ann Marie: Well, from a participant’s perspective, I just found it was really well structured. So we had like a planning or a support day with Martina, Muireann, and Morag at the beginning of the process, where they went through models of reflective practice. They went through principles of the type of feedback, or considerations we as participants needed to take into consideration when we were working with our partner, like, for example, establishing ground rules with your partner in terms of what the nature of the feedback, maybe what you would request as feedback that the person being observed might ask for particular feedback and so on. So it was just really well supported from the outset, and then when Martina then sent us off in our pairs, I linked in with my partner, and we had at least one, if not two, phone conversations, and that was to agree when we were going to meet, who was going to go where and when, basic things, like giving directions, all of that sort of thing. And then when we met, we gave each other a tour of each other’s University. And that was really interesting, and it broke the ice. It was a lovely kind of, I suppose, relationship-building thing, like we spent a little time in both institutions before we did the feedback or the observation or whatever. And in our case, the chap I was paired with came and observed two of my classes. He asked could he come and see a second one? And I said, “Yes,” I was delighted. His classes were mainly completed at that point in the semester, but he had recorded them, so I watched one of his recordings, and then we sat down in terms of feedback. And it was interesting, because I was far more nervous about giving feedback than I was about receiving it, because I am a teacher educator. I go out to schools all the time. I’m constantly giving feedback on teaching, and that’s a very particular context in terms of going out to one of our students who’s doing a course. But this was different. So I didn’t want to become the teacher educator. I wanted it to be equal. So I was quite nervous actually about giving the feedback. But the whole process of the actual observations and the feedback was just so collegial. It was eye opening, like he saw things that he could only see because he was sitting at the top of the room, and I do walk around when I’m in a tiered lecture theater. I walk around, but I cannot sit down at the back for 30 minutes or an hour and watch, whereas he did, and he had very interesting things to say about what students were doing while class was going on. So that actual process of the two of us working together, I just found it really, really, really useful. So that was my main takeaway around that.

Anna: My experience was different. You asked about the process, John, so just talking about the process, my experience of the process was slightly different. Yes, there was that initial face-to-face workshop, which was really useful. But there was a flexibility in this. Even though it was structured, there was quite a lot of flexibility. Martina said, after that first day, it was really handed over to us in our pairs to work it out. And I think one of the things that was great about it was the flexibility, because we had to be quite flexible, my partner and I, for a number of reasons. First of all, my partner hadn’t been able to come to that initial first day, so Ann Marie mentioned the kind of the building and the breaking the ice. So actually, we had to do that. I was on Skype at the time, because this was before COVID and I certainly wasn’t comfortable in Skype. I’d never used it before, so there was quite a lot there, but we had a long conversation and a long getting to know you chat on Skype, which did help us to break that barrier. Now again, Ann Marie, you mentioned the logistics of when this would happen in the academic year, when it would happen in the semester. So there were constraints to do with that which are to do with when a module started, when it ended. So I was very fortunate in that my partner was still teaching at that time, so I could get out and go to her university. Again, we built in time to have a chat, as Ann Marie had said, while we had to do it on Skype again, we were very clear about what we wanted feedback on, and I would totally relate to Ann Marie’s observation. I’m really used to giving feedback. I was very much conscious of stepping away from that. And again, it was a different discipline and so on. So I went out to and I observed the lecture live in a large lecture theater, and we had our feedback session after that, but it was a bit different for me, because my teaching in that particular module was in blocks, and it just didn’t suit my partner to come out. But again, as Ann Marie said, we could record. So I recorded the session and shared the recording with my partner, and then we came together again online and had our conversation. So the flexibility was great in terms of the process, and that structure at the beginning, clear guidelines, ground rules, all that sort of thing. Then flexibility was really important. Because if it had had to be you have to see a face-to-face lecture, or it has to happen within a certain period of time, there was that flexibility which made it very achievable too, I think, for us

John: Now, you’ve already addressed some of this in terms of your responses, Anna and Ann Marie, but have you heard any other responses from faculty in terms of the general reaction to this process? Has it been popular? Have people been anxious or concerned about it? How have faculty, more broadly, responded to this.

Martina: I can address this to some extent from the perspective of the pilot project, and then maybe other forms of peer observation within single institutions which I’ve been involved in. And I think for many people, particularly when they start on this process, it’s a mixture of fear trepidation, a sense of the unknown. What am I signing up to? What am I jumping into? Because realistically, you know, for most of us in any teaching context, we go into our lecture theater, our classroom, our lab, and we close the door. It’s us and the students. So that concept of having somebody sit at the back of the classroom or the front of the classroom and observe us is challenging, and I think particularly in an Irish context, it puts us in mind of the cigire, which is our Irish word for inspector, who might come in, particularly if we’re in teacher training as primary level or second level, will come in and assess us in that more evaluative way. So it is certainly daunting for people at the start, so the structures and the supports that we put around it are really, really key in that. And one of the things that participants usually respond to quite well is that sense of support, the fact that it is developmental, that it is not something that is evaluative, that judgments are being made on, and the fact that there is a reciprocity. So if I’m paired with Anna, then she will come into my classroom, I’ll go into her classroom. And the philosophy is really centered around a conversation about our teaching and learning practice. And I think once people have experienced that for the first time and get that sense of the philosophy and the ethos, it really kind of helps that progression, and it helps that sense of comfort and that sense of familiarity. So for the most part, I mean, there are people, I think, who probably feel a little bit more challenged about it for a longer period of time, but I think having those supports in place are really, really key to ensuring that participants engage in this in a productive and a positive way and see it as something that helps their practice and is going to develop their practice.

Ann Marie: And I suppose, from my perspective, since engaging in that pilot project, I’ve invited a lot of people into my class for a variety of reasons, and sometimes not about the teaching and learning piece, but more about the content. So I’ve invited staff in if they so wished, if we’ve guest speakers, or if I’m in doing a session on special and inclusive education, other teacher educators who might be interested. And sometimes we do have some other members of faculty who come in and join for some of those and that’s not quite the same thing, but I would be much more confident in doing that now, and I also think it is really important for very new members of staff. I think for the most part, new lecturers are thrown in teaching. They’re the one group of teachers who perhaps do not have a teaching qualification, and they’re in what are arguably some of the most complex situations and some peer observation of teaching, but maybe initially, one way where new members of staff can come in and be invited in to observe large-class teaching, just to help them get off the ground themselves, or that has, in my case, morphed into co-teaching, where somebody has come in initially a new member of staff has come in to observe, and that’s then kind of the teaching, and that very large class context, in my instance, is supported then in a very collegial, safe way, before they get up and stand in front of 400 students on their own. So it can lead to that. I suppose it’s like having an open-door policy. And it might start off as one way, but if the person ends up co-teaching one or two sessions with you, actually, you can then talk about teaching and learning in that context and give feedback to both of us, [LAUGHTER] rather than the person, in terms of evaluating how the class went or whatever. So it has potential way beyond just two people observing each other.

Rebecca: So Martina, you mentioned that this was a pilot project. Is this something that you’re hoping to continue across the three institutions and expand beyond a pilot?

Martina: I think we would love to. Obviously, there are very fundamental issues like funding, which impact future plans in this regard. So certainly we would love to continue. We’d love to expand. I think, as the three of us here are all working in the one institution now… I was actually working in one of the other institutions at the time of this particular project… what we’re really, I think, focusing on and thinking about is taking the learning and taking some of the elements of that project into how we facilitate peer observation of teaching within one institution. So focusing on the cross-disciplinary aspect, so between schools, between faculties, and really taking some of that learning and embedding it within the existing processes that we have here. And as Ann Marie just mentioned there, specifically also focusing on the role of this for new educators in the way that she described, I think it’s hugely powerful in terms of those first steps into teaching, which can be so daunting and so challenging for somebody new to practice.

John: One of the things I was thinking, and this relates to a conversation we had in an earlier podcast with Anna and Ann Marie, is that by having people from different disciplines, the focus of the observation will be on the pedagogy and on teaching techniques, rather than on the content. Because when we observe people teaching the same courses or in the same discipline, we often tend to think about how we might be doing it, rather than focusing on what is actually being done in the classroom. Is that one of the benefits of this cross disciplinary aspect of the peer observations?

Martina: Yes, absolutely, I completely think that it is, John, for all of the reasons that you’ve stated. I think it really helps people to focus on the process rather than the product of teaching. And I think what’s also useful is it also encourages, and I don’t know Ann Marie and Anne if you might have experienced this, but I feel that it encourages people in the observation setting to also focus on what the students, what the learners, are doing in that teaching space. So not just what the great teaching that Anna and Ann Marie are facilitating, but also: What are the students doing? How are they engaging? When are they being active? When do they appear to be coming a little bit more passive? And that, I’m sure can be really, really helpful then for the individual who is being observed, because it’s that other set of eyes, and it’s a different lens through which you’re seeing what is happening in that teaching space.

Ann Marie: I would agree with that. I think when you observe somebody who is from the same discipline or sub-discipline as you, you can get very caught up with the content and the curriculum, and you lose sight of the teaching and the learning. Whereas if you don’t know anything about the curriculum or about the concepts that are being taught, you have to focus on the teaching. You have to focus on the learning. You have to focus on the actions that have been taken by the teacher and by the students in that context. So it is very helpful, and I think it can be accomplished, though, even within a discipline. So at university level, in particular, the more specialized, narrow experts in some tiny nano aspect we are, the more hireable we are, and the better we are at research and so on. So people within education, for example, who might be in different sub-disciplines, I think, while there would be some overlap in terms of content, in many cases, there isn’t. So even within a discipline, I think you could enable peer observation of teaching, to observe somebody in another sub-discipline, albeit that you’re all coming from the same main discipline, if that was a factor in an institution or whatever, but it definitely forces you to look at the teaching rather than the content of what has been taught.

Anna: And I would absolutely agree with that. And just again, I think Martina’s focus was why it was cross-Institutional, why it was cross-disciplinary. The shared concern was teaching large classes. So that was a shared concern. I would completely support Martina’s observation. In that business classroom. I felt I was authentically a learner, and that, at least to some extent, gave me insights into how the strategies that the lecturer were using were being experienced by my fellow students in the classroom, and also because it was about leadership theory in business education, and that, as both Ann Marie and Martina have said, meant that I wasn’t getting distracted about… I mean, it’s natural for us to think, okay, but I’m teaching that I’m going to use that strategy. It’s great. I’m going to use it. Or if I were doing it, I’d be using a different case study, or I’d be using a different student response system, or whatever it was. Instead, I was really pared back to the things that I recognized about this dynamic of working with a large class, the strategies that the person I was observing was using to seek, maintain attention, to support students’ reflection, for example. So it’s kind of paring it back to the core teaching and learning strategies, and as I say, authentically, putting me in the learner place as much as I could be. The other thing that I thought was interesting, just thinking about it further too, Ann Marie’s observation was, while our disciplines were very different, and indeed, the time that we had spent working and teaching in higher education were very different. We’re very different terms of our experience, my peer spontaneously… I had asked for feedback on certain aspects of my teaching… but she spontaneously said that she liked how I had given feedback and that she was going to use that similar kind of approach. So again, that was affirming, but that was maybe particularly valuable because it was coming from a very, very different discipline,

Rebecca: Building on what we’re talking about, can you share some advice to other folks that might want to set up a similar model of feedback at their own institution?

Martina: I think there’s some key factors which are important, regardless of whether it’s cross-institutional or within one institution. Obviously, if it’s cross-institutional, you need to secure your trusted partners in each institution, and there are funding and logistical implications. But I think that there’s a few common ingredients for success, and one of those is something that I think we’ve all touched on in the discussion, is that creation of that sense of safety and trust in terms of the system. So having a very clear process and plan, making sure that you start with participants around the rationale for, and the philosophy of, peer observation, that introduction into the ethos, very clear guidance in terms of the stages of observation, the feedback conversations, how to reflect, giving people templates to assist them to do that, so making it as easy as possible, so that academic staff feel that it’s safe, but it’s also feasible. It’s also something that’s achievable and that they can build into their practice. So I think that structure and that support is really, really key. I think keeping the conversations alive then about peer observation of teaching and giving people opportunities to hear from those who have already experienced it. So just a couple of months ago, we ran a session during our teaching and learning week here at DCU, where Anna and Ann Marie and another colleague spoke about their experience of peer observation of teaching and what it was like, and what they gained from it, and the challenges and the opportunities. So it’s really important for people to hear those voices from the field, so to speak. And the third thing I would say, is maintaining a focus on the scholarship of teaching and learning around these and the opportunities for research. So we’ve been very lucky in terms of this project. It spawned, I think, probably three publications at this point in time, but one of them, which is the most important one, of course, was a co-authored publication by myself and the two other faculty developers, but also all of the participants. And I think that was a really, I think, lovely and enjoyable part of the process, but really, really powerful in terms of keeping that focus on not just the research output and the research impact of this, but actually what that could contribute to the scholarship of the whole area. So those are my three pieces of advice.

Ann Marie: And just to add to what Martina had said there, the scholarship and the joint publication for us… first of all, it was so generous of Martina and her two colleagues to enable that. Obviously we are expected to write and to research and to publish, and because of the way Martina, Muireann, and Morag structured that, and built in the scholarship that enabled that, that ticked a box for us. And sometimes the teaching and learning piece for staff… staff can see it as something other, and they don’t have time for it, because they have to do research, whereas we need to be looking at those two things being aligned, and I learned a lot from Martina and her two colleagues did that time, and I’m actually using it in a project I’m involved in now where I’ve built in opportunity, hopefully, to get ethical approval. But anyway, I’ve built in an opportunity for intended focus groups of staff here in my faculty to get publications based on their work, on their focus group for themselves, and to get publications for themselves. And I think that’s important, because the reality is we do have to do that, and we cannot ignore it. And the more we can align those two things from the beginning of a project like this, the better.

Anna: Absolutely, I’d reiterate that. So in terms of impact, I would encourage any colleague to go for it. You’ll gain more than you’ll put into it. A practical consideration, I think, spending that time using the kind of reflective models that Martina and her colleagues supported us with to enable us to identify what aspects of teaching you want feedback on. If there’s training available before, the kind of model that Martina used, absolutely go for it. I would strongly encourage it outside of your discipline, and, if possible, outside of your institution. And then finally, to reiterate Martina’s observation about the alignment with scholarship and to encourage Ann Marie on that, that has had a huge impact. The experience of engaging in this pilot peer observation project has had a huge impact on my own practice and then subsequently as a leader of teaching and learning within my faculty. So I found myself talking about this experience a great deal. Actually, it happened at a time when our institutions were undergoing a lot of change. So it was a really positive experience. And therefore I have found myself talking to lots of colleagues in my capacity as a leader in teaching and learning about this and encouraging them, even in their own informal sort of ways, to avail of every opportunity to get into other people’s classrooms and to engage in that feedback piece. And in terms of the alignment with the research, just to echo Ann Marie’s observation of how valuable that was, and that has had a huge impact on other aspects of my practice, for example, leading projects during the COVID pandemic, which were about transition of placement online, and I was really conscious from the get go to build in the opportunities for scholarship, to secure the ethical approval, and we’ve had several outputs in Scopus quartile 1 ranked journals on foot of that. And it’s continuing to impact on my practice in the different role I have in leading placement in my faculty at the moment, and again, adopting that role of kind of having participant researchers, very much focused on participant researchers and building on all those opportunities, as Martina said, not just to tick the box of publication, but the reality is we do need to do that, but to be quite explicit in colleagues about how collectively we are contributing to the furthering of the scholarship of teaching and learning, as well as enhancing our own skills and competencies as higher education teachers.

John: We’ll include a link to those studies in the show notes so that people can access them. I believe one of the things I saw in at least one of those papers was a suggestion that this has led to faculty forming wider support networks, that many of these relationships, once they were formed in a classroom, have continued since then and provided people with more peer support, which I think in a time when higher education is changing quite rapidly, could be really important. Have you found that often happen, that people have continued the relationships after the initial peer observation?

Anna: I just was one observation on that, and one of the reasons that I was motivated to engage in the study was because it provided an opportunity to work with our colleagues in the university’s teaching enhancement unit. And again, that was a really positive so that has absolutely encouraged me, personally, to continue to engage with colleagues. I’ve engaged with, actually, colleagues who were involved with Martina in leading the institution in other contexts. So that relationship and also encouraging, again, in my own role as a leader in teaching and learning, encouraging other colleagues in the faculty to similarly engage as much as possible with colleagues in the teaching enhancement unit in relation to other aspects of enhancing and supporting teaching and learning.

Rebecca: Well, we always wrap up by asking, what’s next?

Martina: So from my perspective, and we’ve mentioned this a little bit already, it’s really, I think, taking those learnings and those elements that we’ve used in that pilot project and implementing them within a system within the institution. So I think our focus on the future will be very much from that cross- disciplinary perspective, so getting different schools and different faculties to work together on this. So that will certainly be one of the things that we’ll be focusing on in the future. I think also maintaining that scholarship of teaching and learning. This is something that I think is ripe for research in so many different contexts, and I think maintaining that collaborative and that participatory approach to the research as well. So that will certainly be some of our key focus in the future.

Ann Marie: For me, in terms of just my own practice, I suppose I have continued on in the way I described earlier, with newer members of staff and existing members of staff coming in to classes sometimes as well. But maybe going forward, it’s something that maybe could be a bit more formalized or a bit more structured. At the minute, it’s ad hoc, so maybe in our own school, that it’s something that could be more structured, more obvious, and spread out a bit more, although I have to say a lot of staff in the school I work in already would have people. They’re very welcoming for other members of staff to come in and sit in and observe and listen to their sessions and so on. So I’m very lucky from that perspective that the doors are open anyway, but maybe it is something we could do a little bit more in a structured way, for new people coming in.

Anna: And just to add to that, again, just thinking about Ann Marie’s right, in our own school of inclusive and special education, there will be a lot of awareness and knowledge in terms of the programs that we offer in the school. But just in terms of teacher education, initial teacher education does tend to be quite packed programs with lots and lots of different elements. And we’ve come out of faculty quality review and come out of a significant review of our initial teacher education programs, and maybe peer observation might also provide a context for colleagues to learn about disparate elements of a program that’s a very large program with a view not just to professional development for those involved in the peer observation, but also developing a kind of a shared understanding of what the program looks like. The more we know about what each other is doing in a program, the more we can scaffold our students’ learning and gets us a little bit out of our silos as well.

Rebecca: Well, thank you so much for joining us. It’s always great to hear about the work that you’re doing, and peer observation is important work, and it’s helpful to hear of specific models of how this can work.

John: We’ve really enjoyed learning more about this process, and we look forward to future conversations. Thank you.

Martina: Thank you.

Ann Marie: Thank you, both of you, for inviting us.

Anna: Thanks. John. T hanks. Rebecca.

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John: If you’ve enjoyed this podcast, please subscribe and leave a review on iTunes or your favorite podcast service. To continue the conversation, join us on our Tea for Teaching Facebook page.

Rebecca: You can find show notes, transcripts and other materials on teaforteaching.com. Music by Michael Gary Brewer.

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360. Change Leadership

Higher educational institutions tend to adapt slowly in response to changing cultural, economic, and  technological environments. In this episode,  Kim Scalzo and Jennifer Miller join us to discuss strategies that can be used to help lead productive change initiatives.

Kim is the Interim Senior Associate Provost for Digital Innovation and Academic Services, the former Executive Director of Open SUNY and SUNY Online. Jennifer is the Assistant Vice Chancellor of Community College Support at the State University of New York and Executive Director of the New York State Success Center. Kim and Jennifer co-teach a professional development course at the SUNY Center for Professional Development on Leading Change in Higher Education.

Show Notes

Transcript

John: Higher educational institutions tend to adapt slowly in response to changing cultural, economic, and technological environments. In this episode, we discuss strategies that can be used to help lead productive change initiatives.

[MUSIC]

John: Thanks for joining us for Tea for Teaching, an informal discussion of innovative and effective practices in teaching and learning.

Rebecca:: This podcast series is hosted by John Kane, an economist…

John: …and

Rebecca: Mushtare, a graphic designer…

Rebecca:: …and features guests doing important research and advocacy work to make higher education more inclusive and supportive of all learners.

[MUSIC]

John: Our guests today are Kim Scalzo and

Jennifer: Miller. Kim is the Interim Senior Associate Provost for Digital Innovation and Academic Services, the former Executive Director of Open SUNY and SUNY Online.

Jennifer: is the Assistant Vice Chancellor of Community College Support at the State University of New York and Executive Director of the New York State Success Center. Kim and

Jennifer: co-teach a professional development course at the SUNY Center for Professional Development on Leading Change in Higher Education. Welcome Kim and

Jennifer:.

Kim: Thank you. Great to be here.

Jennifer:: Thanks for having us.

Rebecca:: Today’s teas are:… Kim, are you drinking any tea today?

Kim: I am. I have my Tea Forte black pomegranate.

Rebecca:: Yum. How about you,

Jennifer:?

Jennifer:: Well, I am an iced tea drinker, so I’m drinking Pure Leaf lemon tea.

Rebecca:: How about you, John?

John: …and I have an Earl Grey from Tea Forte.

Rebecca:: That’s a different choice for you today.

John: I know. I don’t have as many teas in this room as I do in our office.

Rebecca:: I know. Yeah, we’re in our recording studio. We have a limited supply here right now.

John: And mine is this because I ordered some of the black currant Tea Forte tea during COVID, and I got two boxes of the Earl Grey, and I’m gradually getting rid of the last of it. [LAUGHTER] So it’s elderly Earl Grey. [LAUGHTER]

Rebecca:: And I have some Awake tea this morning.

John: Very good.

Rebecca:: …that I can be nice and alert.

Kim: Awesome.

John: We’ve invited you both here today to discuss change leadership. After what seemed like centuries of relatively slow change in higher education, the pace of change seems to have accelerated quite a bit in the last few decades. You’ve both been involved in leading change in the SUNY system in a variety of roles for quite a while now. What are some ways in which change leadership in higher education differs from change leadership in other organizations?

Kim: Academia has its own culture. I grew up in this culture, and so it’s very familiar to me. I’m very comfortable in the culture of academia, but oftentimes folks come into our campuses, or for

Jennifer: and I here at the system office, not from academia, and it’s very clear that their expectations of how things happen and how decisions get made and how change occurs is very different. So I’ll just say a couple of things about what I think that academic culture includes. And the first is that we have shared governance. That doesn’t exist in places like industry or even sometimes in government. We have a very strong faculty culture here in New York, our faculty are unionized. So we have to take all of those factors into account when we are leading change initiatives, and we have to make sure that critical stakeholders are engaged, not just in the decisions about what we’re going to change, how we’re going to change, but also in what it’s going to look like beyond the initial change so that it can be sustainable. In my space, which is the technology space, it’s also important to understand that the role of technology plays a supporting or enabling role to things like student success, and technology is not the driver. So how you think about that is also important. And then the final thing I’ll say is that many changes involve faculty, where affecting that change actually means that individual faculty have to change what they’re doing in their classes, and they have a great deal of autonomy, as you both know, in how they teach their courses and help students achieve the learning outcomes. So it involves a lot of engagement. It involves a lot of case making, oftentimes training and professional development, and it doesn’t happen immediately, so we have to have the long view in mind. So that’s what I would say. Jen?

Jennifer:: So I agree with everything that Kim just mentioned, and it’s a really great question, because I think a lot of the work that’s gone on in change leadership, as you mentioned, has been done in business and government sectors and not as much in the higher education sector. Yet, now we see the driving forces of needing to change in departments and classrooms and all organizational structures. So Kim and I have both been working on large-scale, multi-college change for a decade now, probably, between the two of us. And higher education professionals. In addition, not just coming in from outside of higher ed, you’re also focused on students. You’re teaching students. Folks are focused on student supports, and not project management leads or folks who have done leading types of change projects. So what we understand and know about higher ed is there’s more of a need, as Kim was talking about, that professional development, that support, and we particularly think that this can very much help the success rate of some of these change projects that are taking place in higher education, where in business and industry and government, there’s, I think, a more already existing knowledge base. And I think we need to make sure that we have supports for folks who are leading these change projects. The other thing is, I think, and Kim mentioned this very specifically, is that the number of different power and authority and structures in higher education that differ from other places and the values that can compete in higher education are very different in business and industry and other sectors. So we need some additional thoughts on how to support that change.

Rebecca:: Can you elaborate a little bit on what some of those values are that are different?

Jennifer:: Sure, I think some of the values that we see are the desire to change to support student success. One of our ideas is, how do you make sure that students are being retained? And that often has some very big value laden opinions and ideas with it, and those can often be competing. There’s also competing values of financial resources. There’s competing values of, as Kim mentioned, shared governance and who has the authority to make what decisions. So oftentimes in business and industry, those things are very clear. In higher education, they’re a little more complex and navigating that’s really important in any change project that we see moving forward, either at the campus level or the system level.

Kim: I would just add the really strong value on faculty and the particular expertise, whether it’s technical expertise in your discipline or expertise around teaching and learning, very strong value on that. And as I mentioned earlier, faculty are pretty autonomous in the way that they carry out their responsibilities, and so that’s a really big difference that we have to account for. By the way, I happen to think it’s a great thing… faculty are what distinguish our institutions of higher education from each other. And so in my work, I’ve always had a really strong value on faculty and on that culture.

Rebecca:: One of the things that I heard you say, and I think I hear faculty say on our campus, and I hear in a lot of the conversations that we’ve had on our podcast, is there’s desire for change, but also humongous frustration [LAUGHTER] about lack of change, or that speed of change, usually from professional development folks that we might interview, but also from faculty. Do you have any nuggets of advice for folks that really feel that frustration to their core, before we get into some of the nuts and bolts about how change happens.

Kim: One of the reasons why Jen and I talk about “change leadership” as opposed to “change management” is because we feel like there’s a role that everybody has to play and can play in being a leader in the change and feeling empowered to both help yourself as well as other constituents, to not feel like the change is being done to you, but that change is happening, and you can play a leadership role. And I think that when you can have that mindset shift, you can actually drive the change, or lead the change, or support the change in a way that can be less frustrating. That doesn’t mean that you control everything, but your mindset and your view on your role in it can be pretty empowering.

Jennifer:: I would only add that we also talk about leading change from where you are and what your sphere of influence is, and how you can do certain things and maybe not everything you want to do, so really looking at it from the holistic perspective of what you want to change, and then looking at a lot of things we’re going to talk about today, which is the institutional culture and the context around change, the moves you can make from where you sit about that change, and then the collective or shared group of people you need to bring in to work with you. Because I think what we do know is change doesn’t happen for one person alone, but we can see the value when folks start talking together and start looking at it more as change of ways you can make moves, you can use levers, and you can understand the context to make that change happen. So in some ways, it’s also learning about how does change happen in other places, especially the change that you want, and how to use external resources, and we can talk a little bit more about that, to also support maybe the change you aren’t seeing as quickly or as much as you want on your own campus.

John: One of the areas in which most campuses are working right now is trying to reduce some of the equity gaps in student success by introducing more active learning and inclusive teaching practices and more support for students on campus in general. Part of your course’s focus is on Kotter’s Eight Steps for Leading Change. Could you take this topic and provide an overview of how this approach might be able to address institutional change in this area?

Kim: So Kotter has identified eight stages in a change leadership process that I learned about many years ago, probably over a decade ago, and as I have been involved in various change initiatives, it just resonates with me as a nice set of steps to think about and go through to ensure, or help ensure, the success of the change initiative. So I’ll just walk through those very quickly and talk about how that might apply in the scenario that you outlined, John. So the first step is establishing a sense of urgency. This is really all about the why of the change, and when you can rally around why a change needs to be made, when everybody can get clear on that, it’s easier. So you have to create that sense of urgency. When it comes to student success, what does that look like? Oftentimes, there is data to show where are students not being successful, or where are there challenges that they’re coming up against. And so data can be your friend, we say, and sometimes, when it comes to issues around equity, you have to think about disaggregating that data so you can look at different demographic groups and look at where exactly students may be not achieving the outcomes that we’d like them to see. You can also use students to tell the story, to help create that sense of urgency, oftentimes hearing their voice directly is really powerful. And so thinking about the ways to bring forward the why of your change, so that people aren’t questioning why you have to do something. It then becomes more about the what and how we’re going to do it. So that sense of urgency is important. The next stage is forming a powerful guiding coalition. This is a really important part of the process for me, because, as

Jennifer: stated previously, no one can affect a change like this alone. This can’t be one person’s job or one person’s responsibility. So you have to think about who are the key stakeholders in this case? It’s faculty, faculty leadership. It might be chief academic officers, it might be advising and learning center directors. Who are those key stakeholders, and you bring them together to form your guiding coalition who will help outline what your strategies are going to be for getting to the change. The next thing is creating a vision for change, and this is really about outlining that compelling statement that everybody can rally around and get behind. So that statement might be, or that vision might be, “We’re going to improve student learning outcomes for a particular demographic of students in a particular set of courses.” That gives you a way to target, oftentimes, we talk about gateway courses for students. And so when you can create that vision for change, and everybody can rally around that, then again, it’s going to be harder for people to not engage or want to be part of that change. The next step is communicating the vision. And what I think is one of the most important pieces here is your vision has to be clear. We have to have everybody know what that vision is, so that everybody who is communicating it is communicating it. And multiple channels are really important here. So communication through the academic channels with faculty and individual departments, with maybe it’s campus newsletters, maybe it’s a webinar series. What are the ways in which you can get to those key stakeholders so they know what is happening and when, and keep them engaged throughout the change process. I think that’s a really important piece of it. Next is empowering others to act on the vision. So this is where then you take those key stakeholder groups and now you’re building teams of people who may be working on the various strategies that you’ve outlined. In this case, maybe there is a team that’s working on professional development for faculty. Maybe there’s a data team that’s looking at how you’re looking at the data and how you’re going to track progress over time. Maybe again, those advising center and learning center directors are working together on what they’re going to do to support students. So you’re looking at how you are taking your guiding coalition and empowering a broader group of people to act. Generating short term wins is the next one. This is one of my favorites, because along the way, you’re going to see those early successes, and this is time to celebrate them and to really help keep people motivated to see that the change is starting to work. You’re starting to have some successes. And maybe in this scenario, this looks like faculty talking about something they did that had a short-term impact in their classroom on students. Maybe it is students talking about, “Oh, this made so much more sense to me. I really get this now.” So how do you celebrate those and then, based on that, the next stage is consolidating gains and producing more change. You use that momentum to then accelerate the change. And let’s say, take a practice that work in one or two faculty’s classroom and use that as the basis for professional development to the rest of the faculty. So you’re getting it now across the whole audience that you want to try to serve, and then finally anchoring new approaches in the culture. This is where things like policy changes might be important, where allocation of resources might come into play. How are you going to sustain this and make this part of the culture? Does it become part of regular faculty engagement, part of regular faculty development, whatever makes sense for the scenario, maybe it changes the way that the learning and advising centers work. So it’s about anchoring those new practices, those new initiatives, that show that they produce the outcomes that you’re going for. And the last thing that I’ll say about these eight stages is we talk about them sequentially, but the reality is that you can go back and forth between them. Sometimes you might go through one of them really quickly and then think, “Oh, I gotta go back and do more of that communicating, or more of that engaging, or I’ve gotta expand that stakeholder group.” So there’s very much a learning process that goes on, and you can work through the stages, sometimes out of order, or going back. So I know that was very quick, but I love that set of stages, because I feel like I can apply it in a lot of different scenarios.

Jennifer:: So one of the things that we have done in the course is look at two different change models, but they’re really related. Kim’s talking about Kotter, and that’s foundational for a lot of business and a lot of organizations. But Adrianna Kezar, in her work as a researcher has specifically looked at some of these types of changes in the higher ed context. So she adds to Kotter’s work when she talks about context that happens within the higher ed sector. So we have institutional type being different, leadership and governance, as we’ve mentioned, culture, I think, is a really important part of politics here, human capital and capacity resources and external impact and the external forces that work on higher education. So there’s that context piece, in addition to the Kotter steps, the other thing she adds, and her co-authors, Susan Elrod and others, in a Change Leadership Toolkit for Higher Ed, talk about leader moves. So very similarly to Kotter, there are eight leader moves in higher ed that this toolkit also addresses. So things like, very similar to the list Kim just gave, but vision, strategy, diversity, equity, and inclusion and fostering that, people in teams engaging those stakeholders, advocacy and communication, sense making, and learning. So how do the organizations really engage in these activities of understanding the change and then also preparing for the long term. So very similar to Kotter, there that in the Kezar and other researchers model. But the other piece that they also add that would be a little different than Kotter, is the levers or opportunities for change within higher ed are a little different. So we use both models because they’re very important, but it adds some of the higher ed context we’ve been talking about to the change process.

Rebecca:: One of the things you both mentioned earlier is leading change from where you are. That brings in the idea of both top-down and grassroots models depending on [LAUGHTER] where you’re situated in an institution. So can you talk a little bit about the different kinds of strategies you might use depending on where you sit in the hierarchy, and maybe the role of shared governance depending on where you’re sitting in that hierarchy.

Kim: Yeah. So I think when Jen and I talk about this, what we say is that we’re all somewhere in the middle. Depending on who you are, there are people to whom you report, and there are constituent groups that you work with, or people who report to you. And so if you’re a president, you have a board of trustees. If you are a dean, you have the provost, and then you have faculty. For us, we’re part of the system administration structure, and so we have people that we report to, and we have teams that we lead, and then we have all the campuses. So I think it’s important to just think about where you are and who are the stakeholders that you can influence, who are the stakeholders that you support. I often think about who is impacted by the change, and whose input is critical to the success of the change. And so in terms of some strategies, Jen talked about Adrianna Kezar, she talks about shared leadership and leadership in a collective process. And so the idea that we share ownership, we share responsibility for the change, and by working together collaboratively we can accomplish the change. And in SUNY, that is just so much a part of our process. And what I will say about that is some people fight it. Some people are frustrated by the fact that we have to engage all these people. If you can embrace that, and you can recognize that those people are your volunteer army, so to speak, you can have more reach, more impact, and again, that sustainability is a piece of it. And the other thing I’ll say about that is communication is critical. When you have the concept of shared ownership, or collective ownership of change, if people aren’t all in the know about where you are and how things are going when you’re having successes, when you’re not how you’re addressing those challenges, then you can lose people, and people can get frustrated or feel like they don’t know what they’re supposed to be doing. We haven’t said this yet, but many people resist change, not because they don’t want to change, but out of fear of not being able to do what they do well. People know how to do what they’re doing today well, and when we ask them to change, sometimes that resistance is fear that I won’t be able to do it well. Things like communication and engagement help people have confidence in their ability to continue to do things well.

Jennifer:: I would also say top down, bottom up. These terms are things that we’ve labeled in the change effort. So if the change is coming from senior leadership, that’s top down, and it’s coming from bottom up, from one faculty member’s idea of what they want to do. I mean, it’s very siloed. So in change, where we see the change that becomes successful as Kim mentioned, is this shared leadership. There has to be a willingness and a mindset to do that kind of work in an organization. Sometimes you find yourself in an organization or a college that may not have that aptitude. So really understanding the context that you’re working in and where you want to go with this change, especially if it’s a bottom-up change. If you’re a senior leader, how do you want to engage the people that are affected by the change, as Kim mentioned. I also think in some of the research that I’ve done in my own work, so I did a literature review that was published in the Journal of Post-Secondary Student Success on change. And Kim mentioned this, but it’s really out there in the literature, which is the context of the change matters to folks, the awareness, whether they are understanding the change and the motivation behind it, that’s really important, because we are people, and we have our own motivations plus institutional motivation, and then process and all these things at any given time can really impact the change that is happening. So really understanding that and being able to first of all acknowledge it, and then look at ways in which you can build that group of people to help with whatever, if it’s top down or bottom up, change, but really thinking about, as Kim mentioned, the communication, the engaging of stakeholders, and then reflecting: Is this working? Are you evaluating the change? Are there things we need to do differently? Are there different people we need to engage? And Adrianna Kezar talks a lot about this, is sometimes we start in a direction and we have to stop and say, “Okay, if this isn’t working, why is this not working, and how do we better understand it? Is it supposed to be something that should be an easy change, technical change, something that should be easy to do, or is it adaptive, where the cultures and the norms and things are underlying.” So I think all of that, it is very complex, but I think the key is also understanding these things are going on, acknowledging them, and then planning for them.

Rebecca:: I think a good example of this is in our faculty accessibility fellows that we’ve had at SUNY Oswego, we’ve had some really interesting examples of faculty leveraging some of the influence that they have with their colleagues, for example, in their department or their students in their class, and helping the folks around them recognize some of the easy changes that they can make in digital accessibility by sharing some technical skills, for example, with their colleagues or even with their students, and having their sphere of influence make changes in the culture in their kind of immediate sphere of influence change, and you can kind of see that start to blossom out from where they’re situated. And so that’s an example of someone not recognizing immediately that they have this kind of influence, but that happens.

Jennifer:: We see that often with the work we do, where you have change leaders doing change work, and then they have to find other change leaders, because it’s often hard and complex work, and it’s time consuming, and there’s often a real desire to make these changes, as you mentioned, and then finding others who are at that same mindset, both on your campus and your department, but also within other colleges and other external factors. I know that some of the change that we are seeing in the system and in colleges, is coming from external factors, and that might be a positive thing, especially if that helps the change happen that people want to have happen. They can also be a challenge in that if it’s working against the culture of the institution and what folks think should happen, Kezar talks about this a lot, is the ethics around change, and we talked about values, but there’s ethical considerations that even in a change project, that folks may come at it a little bit differently, and that also breeds resistance that we know is a barrier to some of the change. But not all resistance is bad resistance, some of the resistance tells us that there needs to be a different way of looking at things, or a different movement that needs to happen to support that change. So it’s not all resistance to change isn’t necessarily bad, and I think the research does call that out as well.

John: If we go back to that example of trying to spread inclusive teaching techniques on a campus, we do see some different values from faculty in different departments. Some faculty and some departments see themselves as being gatekeepers who maintain the quality of higher ed by failing as many students as they can to try to keep limiting the number of people who pass through those gates. How can we bring those people into discussions when they believe strongly that what they’re doing is the best way of doing this, and that everyone else is perhaps going in a wrong direction?

Kim: So, I’ll just say I think one of the really important things to do is bring them in as part of your guiding coalition. We need that voice to be at the table as we’re talking about the why of change, and if there is something about the way they’re viewing it and the way they’re experiencing it, quality in education is a really important factor. We often talk at SUNY about providing affordable access to high quality education. They believe they’re bringing that perspective of I’m keeping this high quality. And so when you can start to talk about what that means and how we measure quality, and how their practices may be contributing to or not contributing to that, I think that’s a way to understand both where they’re coming from and what’s important to them, and have that be part of the change initiative. And so it’s about meeting people where they are and engaging them, as opposed to oftentimes we say we’re just not going to invite them to the party. We’re going to go around them, and if they don’t come along, so what? And that’s a decision that you have to make about your team and what change you’re trying to affect. How significant is that perspective and how important is it to really understand it and address it? I’m the kind of person who when I hear those really strong perspectives, my gut reaction is to pull them in, and let’s talk about that. Let’s hear about that, and let’s think about how that factors into the design of whatever change we’re going to do.

Jennifer:: In some of the work we’ve done at the system level with faculty, especially in developmental education redesign, we’ve had some of these similar conversations that is this the right thing for students? Should we keep a really high quality education? It means these things and this kind of math courses that they need to take. And I think what we found as well, just as Kim said, is bringing people to the table to talk about it, discuss it, understand it. It may not be that their view is the view of the change effort going forward, but it does add or change how that might be interpreted or made better based on those viewpoints. So that kind of inclusiveness of a diversity of thought on the change project is part of the process. And then in some cases, there’ll be people who are just against change because of it. There’s a lot of resistance that’s personal resistance to change, or has something that isn’t uncoverable through a conversation. And then you have to make some decisions about if this change is going forward, how do you engage as many people as possible, but not everyone, and that is a challenge, especially in teaching, especially in the idea of what are we doing to support our students in an inclusive way? But at some point, if we just let all of the people who don’t want the change their voice to be the strongest, then the value to students is compromised. But it’s also important to make sure that all voices come to the table and are able to discuss it in a way that’s civil discourse that we can understand and that can make the change project better.

Rebecca:: You addressed this a little bit already, but context clearly matters, and higher ed is not uniform at all. Even within our system, it’s quite diverse. So how is it important, or in what ways is it important to work within a singular institution and adopt strategies or adjust strategies to really take into account the culture of the place, where it is in this moment when the change is initiating, and how might it evolve over time as the culture of the place changes over time.

Jennifer:: I would say for that, in particular, the research that Kezar and her colleagues have done on context is really important because culture is one of the many contextual elements that we’re talking about. And I think adapting the culture to the context, especially in the variety of higher education institutions we have, it’s really an important part of the process for a successful change project, if we want to call it that, mobilizing and implementing and then codifying that change in an environment changes the culture often. So understanding it really helps with missteps. So if the institution has unique rules or values or processes that might impact how that leader, whether it’s someone in the middle of the organization, the upper part of the organization, or a real grassroots makes a misstep, is about not understanding or identifying the culture and other contextual elements, and then they’ll use different levers, so whether it’s a strategic planning process or an evaluation process for faculty to really understand how that’s going to work within that contextual culture. You mentioned it, it’s institution type, it’s governance structures, it’s politics, it’s human capital, it’s resources, and then it’s the external factors that are really impacting either departments, divisions and whole colleges. So I think that acknowledgement, that there is that happening and going on, and then what does that, as Kim mentioned with all the other eight steps of Kotter, how do we actually plan for it? How do we think about that before we launch into whatever change project we’re going to take on? And I think that’s one thing we’ve seen a lot are there are toolkits and models out there to help support that, that folks don’t have to do this work alone or without some forethought about how to approach it in their culture.

Rebecca:: And that that culture can change over time.

Jennifer:: Oh yes,

Rebecca:: The organization 20 years ago is not this organization today.

Jennifer:: Well, and it’s also that, with the change project, if it’s organizational culture that you’re trying to change, I would work a lot with community colleges and their desire to change some of their structures to better support student, not just access, but student success and retention, moving students and really understanding what their needs are to move forward in their community college structure, that’s big change, and that has a lot of moving factors involved in it, and a lot of contextual factors involved, and sometimes takes a long time. And so it is, I think, ultimately trying to move the culture towards this culture of student success that it’s going to change the culture with the change project. But yes, the institutions of 20 years ago are not where we are today, and our students aren’t the same. So some of this change is important because students change, and we need to be understanding of what the environment is and what is surrounding them and what we’re dealing with today versus 20 or 30 years ago.

Kim: If I could just add one comment to this on a very practical level, because the change projects that Jen and I are involved in, we sit at system office and oftentimes where this is about change that has to happen at the campus level. And to your point,

Rebecca:, about how different every campus is in the culture and the context of every campus is different. One of the strategies that has worked, well, I think, in our projects, is that we have a lead person at the campus, a champion, somebody who is kind of a liaison to us to be able to talk about and communicate what the current context and culture is of the campus. What are their current pain points? What are they trying to do? How can they leverage what we’re trying to do to accomplish their own changes? And so, having that structure of a champion in the organization who can be the conduit to those of us who are leading the wider scale change has been really, really helpful to making sure that that local context and culture can be accounted for. The other benefit, and Jen talked about this, is it creates a community of all of those campus leads who can support and help each other. And that structure and that approach works for us at the system level with campuses. But if you’re on a campus level and you’re trying to affect a change across all the faculty, you have different colleges, you have different departments, so you could think about applying that structure at the campus level, or whatever organizational level, the change is occurring. And I think that bringing people together, to go back to Kotter a little bit, it’s about creating that guiding coalition and then enlisting the volunteer army. So those are some of the really key ways that you account for the different context and culture of individual campuses.

Rebecca:: One of the things that you brought up earlier, and I think might be helpful for folks is to dig a little bit into the role of shared governance, which sometimes I think it’s there, but sometimes folks don’t fully know how to use that lever. You kind of hinted at the role of shared governance throughout the entire eight steps, that shared governance is actually involved in all eight steps, but, could you talk through that a little bit?

Kim: Sure. Yeah. So for me, and this is kind of a lesson that you learn over time, that’s part of SUNY’s culture is shared governance is very strong and very highly valued. And so when I’m thinking about a change project, one of the first questions is, where and how do I engage them? And it’s usually early, and it’s always often. So for us at the system level, we have the presidents of the University Faculty Senate and the President of the Faculty Council of Community Colleges. And so there’s two groups, and those presidents are very involved. So whatever the initial group or committee is that is thinking about the change or articulating the vision, we engage them in helping to create that. I’m going back to my eight steps as we are creating that sense of urgency. Does it resonate with them? What are their perspectives on that? As we’re forming the guiding coalition, they’re part of it. Always ask for a rep from both groups to be on our core team, committee, governance structure, whatever we’re forming. I always want them to be involved in it. As we’re creating the vision for change, they are able to weigh in on that and to provide the perspective of how’s this going to resonate with faculty. A lot of times when we’re talking about the work that we do, there’s this question of, what is individual faculty call versus what is an institution’s decision versus what can we decide at the system level? Those are very different, and so they provide good perspectives on that that help us throughout the stage. They’re a big part of communicating the vision. They’re a big part of bringing in others to act on that vision, creating that volunteer army. When we have wins to celebrate, I’m always sending them things, saying, “Can you send this out to your constituents?” And so that word is getting out. They invite me to their plenaries. So whenever I go to their plenary sessions, and I think Jen goes to some of them as well, we get to talk about what we’re doing, so that all the delegates here, and so they’re just a part of it all throughout because it is such a strong part of the ethos of what we do here in SUNY. And if we didn’t engage them, they would be kind of out there on the side, always wondering, questioning, challenging, and rightfully so, in my opinion.

Jennifer:: I would just add that on the campus level, I think you both probably know even better than we do about the need for the different voices involved in shared governance for projects that are going to really impact big groups of people on a campus, and how do you bring them into the process and make sure that there’s appropriate places. And some of the research I’ve done, not just here in New York State, but in other parts of the country, a really big piece of what matters in this particularly organizational change is communication, of course, we’ve talked about, but in reflection on the process, but engaging the right stakeholders. And that’s a shared governance piece, because it’s often faculty, but also in our environments, in New York, it’s collective bargaining units and other things. So your governance is a bigger group, often than just faculty’s voice, but an important thing that I think leaders who are undertaking this kind of work really need to make sure fit into whatever change model, like Kim said, whether it’s Kotter or Kezar’s Change Toolkit, or whatever model of change you’re looking at, because that’s part of the engaging stakeholders and the shared leadership of a change project that’s going to be more successful than just a small group of people making decisions, and that happens often, unfortunately. But I think the idea is, the more engagement and understanding people have of different shared leadership, the more that they’ll use that as part of a change project that’s affecting the whole campus, in some cases, or if it’s a department, it affects all the people in that department, or a division, or a college. So I think it’s an intentional thing that needs to be done, both at the campus level and the system level, to make sure shared governance is a part of the process, and sometimes that really works well. And we see those projects where that’s working really well, and then we see the projects that it isn’t working well, and sometimes we step in and say, “Have you thought about engaging in shared governance processes? Have you followed [LAUGHTER] your shared governance processes on the campus?” So you often, sometimes have to stop, reflect, and see if that’s actually happening. But it’s a great point, because I think the most successful projects in higher ed have that really embedded intention of shared governance. There’s no single one way to do all of this. Each campus is going to approach it a little different, but there are tools out there to support change leadership for colleges and system folks in higher education. So we’re also looking to make sure that we bring some of that to the table. And many of these are free resources or books that are available. And I think that’s important, because I think sometimes we launch into change projects, there’s a timeliness or an urgency sometimes, and yeah, as urgent as something might be and important to student success or student retention or the institution’s well being, some planning that goes into it often saves a lot of challenges or resistance or barriers as you move through the process. With like any project, with a little planning, you can sort of overcome some of those things before they become issues. So I think this understanding and knowledge and bringing this to higher education is really important. But there’s not one way to do all this work, and that’s what makes it so challenging and complex, is there are multiple models. There are multiple ways in which context is going to matter to institutions and systems. But the more simple we can make it, and the more easy it is for people to identify what this is, that really will help, I think, overall, mitigate some of the issues with the needed change that has to happen with our institutions for our students.

Kim: I’ll just add that this is something you can learn. One of the reasons that Jen and I started the course that we’re teaching is because it is something that you can learn. It’s something that we’ve learned. And so to be able to provide the opportunity for people who want to learn and understand what can we do to help improve the effectiveness of change initiatives is something that you can learn. A lot of it is intuitive, but some of it is just codifying what you think of as good, intuitive practices and following a process and a methodology and to the tools that Jen mentioned, we end our course with providing folks with a template to outline what you would do in a change plan following Kotter’s eight steps, and so to be able to take what they’ve learned throughout the course and outline a project that they want to do, or are thinking about, or maybe have done, and say, “What would that look like if we ran through Kotter’s eight steps?” It’s just a real easy tool that they can use to apply that, when they finish the course, they feel like they’ve got a language, they’ve got some tools, they’ve got a network of people that they can reach out to. And so that’s really what our goal is in teaching the course is to help more people to be able to do this.

Rebecca:: It really seems like the key features are some intentionality, some structure, some interaction, some collaboration, and not a lot of just reporting out. The interactive component seems really important.

Jennifer:: And I think that your outline there is very succinct, and I think it’s excellent, but within that, there’s so much embedded for organizations. So I think we are really trying to support people and understanding that sometimes just thinking those things through a little bit ahead of time is going to save a lot of time for a project that needs to get done fairly quickly, because many change projects are time sensitive. Although the organizational change projects, often the research tells us, takes a really long time, but the idea is that we need to do things quickly. And I think sometimes that can be really problematic. And if we just take the list that you just had and just kind of say, “Okay, let’s look at these things ahead of time, it saves a lot of issues, because both Kotter and Kezar talk about 70% of change projects fail. So people are launching into change projects trying to get them done, and the intent that they had is not happening. So we have to think about a little bit of a better way to support, through research and through practice, the things that do work and that can work in an organization, in college.

John: We always end with the question: “What’s next?” …which is certainly an important question to ask involving change management.

Jennifer:: So as we mentioned, we have a course currently through the Center for Professional Development here at SUNY, and we are actually just in the process of extending that to a second course to create a leading change in higher education certificate through the Center for Professional Development for faculty and staff. We have faculty and staff within our SUNY system, but we’ve had folks from outside the state come and take the course, which has been really great, because leading change in higher education isn’t just a thing that we’re doing here. That’s a national effort, and there’s many national organizations that have taken on some of this work, so we really wanted to be able to support the work that’s going on in our state, but also really bring these principles wherever we can to support higher education change efforts. So that’s what’s next for us, and we look to, in the future, to be able to support the leadership work in that way. Kim, did you want to add anything to that?

Kim: Yeah, so another part of what’s next has to do with our community of practice. So we formed a community of practice across SUNY for Change Leadership, which started out to support the implementation of the SUNY Digital Learning Environment (the DLE), which was our Brightspace implementation and required a significant amount of change at the campus level. So we created this community because, back to where the change really needs to happen, we wanted to empower campus leaders to not see it as something that was being done to them, but instead try to empower them to take a more proactive role in leading the change so they could accomplish their own objectives for their campus. And so based on the success of that, we’ve expanded that out to anyone at the campus level who is leading change initiatives, and we’ve brought in someone to facilitate that community of practice. And starting with this fall, there have been regular monthly webinars. And what we’re looking to for the next academic year is more campuses sharing, because now the Community of Practice has grown, and so rather than us leading the discussions and facilitating those, more campus leadership, campus engagement to share what’s happening at the campus level and to hope to continue to grow that and expand it as we try to do what we initially set out to do, which is build the capacity for change leadership at the campus level at SUNY.

John: Well, thank you. This was a really interesting discussion, and I think it’s an area where many people need to work on their skills in doing this if we are to adapt to this rapidly changing environment.

Rebecca:: Yeah, thanks for joining us.

Jennifer:: Thank you.

Kim: Thanks for having us. This was a lot of fun.

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John: If you’ve enjoyed this podcast, please subscribe and leave a review on iTunes or your favorite podcast service. To continue the conversation, join us on our Tea for Teaching Facebook page.

Rebecca:: You can find show notes, transcripts and other materials on teaforteaching.com. Music by Michael Gary Brewer.

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343. Writers’ Groups

Faculty writing groups can help motivate writing, provide peer feedback, and lead to higher quality writing products. In this episode, James Lang, Sarah Rose Cavanagh, and Mike Land join us to discuss their highly productive long-term writing group.

Jim is a Professor of Practice at the Kaneb Center for Teaching Excellence at the University of Notre Dame, the author of 6 superb books on teaching and learning and is the author of a regular column in the Chronicle of Higher Education. He was the founding editor of the West Virginia University Press series on teaching and learning, and is now a co-editor of a new series at Oklahoma University Press. Jim also was the founder and long-time Director of the teaching center at Assumption College.

Sarah Rose Cavanagh is a psychologist and the author of four books related to teaching and learning. She is the senior associate director for teaching and learning and associate professor of practice at Simmons University and is also a regular contributor to The Chronicle and many other publications. Jim and Sarah are regular keynote speakers and have both provided keynote addresses at SUNY-Oswego.

Mike Land’s early writing and editing experiences included 15 years of newspaper journalism, a masters and doctorate in Creative Writing at the University of Missouri-Columbia, and 23 years of teaching journalistic and creative nonfiction at Assumption, working for many years in the office next door to Jim Lang’s and a short walk from Sarah Cavanagh’s. He’s an Associate Professor of English and Director of the Community Service-Learning Program at Assumption University.

Show Notes

  • Cavanagh, S. R. (2016). The spark of learning: Energizing the college classroom with the science of emotion. West Virginia University Press.
  • Lang, J. M. (2016). Small teaching: Everyday lessons from the science of learning. John Wiley & Sons.
  • Lang, J. M. (2021). Small teaching: Everyday lessons from the science of learning. 2nd ed. John Wiley & Sons.
  • Jensen, J. (2020). Write no matter what: Advice for academics. University of Chicago Press.
  • Scrivener
  • A General Education – Jim Lang’s substack account
  • Cavanagh, S. R. (2023). Mind over monsters: Supporting youth mental health with compassionate challenge. Beacon Press.
  • Reading groups at Oswego (in the last three we were joined by Jessamyn Neuhaus and colleagues from SUNY Plattsburgh):
    • Lang, J. M. (2016). Small teaching: Everyday lessons from the science of learning.
    • Lang, J. M. (2020). Distracted: Why students can’t focus and what you can do about it. Hachette UK.
    • Lang, J. M. (2021). Small teaching: Everyday lessons from the science of learning. 2nd ed.
    • Cavanagh, S. R. (2023). Mind over monsters: Supporting youth mental health with compassionate challenge.

Transcript

John: Faculty writing groups can help motivate writing, provide peer feedback, and lead to higher quality writing products. In this episode, we explore a highly productive long-term writing group.

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John: Thanks for joining us for Tea for Teaching, an informal discussion of innovative and effective practices in teaching and learning.

Rebecca: This podcast series is hosted by John Kane, an economist…

John: …and Rebecca Mushtare, a graphic designer…

Rebecca: …and features guests doing important research and advocacy work to make higher education more inclusive and supportive of all learners.

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John: Our guests today are James Lang, Sarah Rose Cavanagh, and Mike Land. Jim is a Professor of Practice at the Kaneb Center for Teaching Excellence at the University of Notre Dame, the author of 6 superb books on teaching and learning and is the author of a regular column in the Chronicle of Higher Education. He was the founding editor of the West Virginia University Press series on teaching and learning, and is now a co-editor of a new series at Oklahoma University Press. Jim also was the founder and long-time Director of the teaching center at Assumption College. Sarah Rose Cavanagh is a psychologist and the author of four books related to teaching and learning. She is the senior associate director for teaching and learning and associate professor of practice at Simmons University and is also a regular contributor to The Chronicle and many other publications. Jim and Sarah are regular keynote speakers and have both provided keynote addresses at SUNY-Oswego. Mike Land’s early writing and editing experiences included 15 years of newspaper journalism, a masters and doctorate in Creative Writing at the University of Missouri-Columbia, and 23 years of teaching journalistic and creative nonfiction at Assumption, working for many years in the office next door to Jim Lang’s and a short walk from Sarah Cavanagh’s. He’s an Associate Professor of English and Director of the Community Service-Learning Program at Assumption University. Welcome back, Jim and Sarah and welcome, Mike.

Sarah: Thank you.

Jim: Thank you.

Mike: Thank you.

Rebecca: Today’s teas are: …Sarah, are you drinking tea today?

Sarah: Never. You know me. I’m drinking seltzer. It’s too late in the day for coffee. [LAUGHTER]

Rebecca: How about you, Jim?

Jim: I had several cups of tea already today, it’s orange pekoe? And then my last one was English Breakfast actually at about one o’clock.

Rebecca: Nice. How about you Mike?

Mike: I am sampling some Bengal spice which the box tells me is brimming cinnamon, ginger, cardamom, and cloves and it’s an adventurous bland.

Rebecca: Does it taste adventurous?

Mike: It does. Everything about this is an adventure to me. [LAUGHTER]

John: And I have a blueberry green tea today.

Rebecca: And I have not my favorite tea. [LAUGHTER]

John: And what do you mean by that?

Rebecca: It’s not a good tea. It’s the first time I’ve ever had it. It’s supposed to be gingerbread. And I think it’s kind of disgusting. [LAUGHTER]

John: Now you know why we never get any sponsorships from tea companies.

Rebecca: I didn’t say where it came from. [LAUGHTER]

John: That’s true, but I’m sure there’s probably not too many gingerbread teas out there.

Rebecca: There shouldn’t be. [LAUGHTER]

John: In past podcast discussions with Jim and Sarah, we had heard about the writing group that you’ve all participated in. Can you tell us how this group got started?

Sarah: I guess I can take that one. I think it was about 2014…2015. Mike, do you know the year? He’s giving me a big nod. 2014. And Jim had recently invited me to write the Spark of Learning and his first series at WVUP and Mike was working on a book…had just come off sabbatical doing a cross country trip. And Jim was working on the first edition of Small Teaching. Since all three of us were working on book projects, Jim said, “Hey, why don’t we form this writers’ group.” And we started meeting. And it was really such a beautiful process to write my first book with my editor [LAUGHTER] reading every chapter as it came out, was a very developmental process. And as well as forming some really great friendships.

Rebecca: Sounds like a great start to a long endeavor. Can you talk a little bit about how regularly this group meets and if you still continue to meet?

Jim: We do continue to meet, but not regularly, as you might expect, [LAUGHTER] especially just because we were initially together at Assumption and were all working in the same area, and I just mean sort of geographical, and now Sarah’s in Boston, I’m going back and forth between Worcester and South Bend. So it’s a little bit harder to get us together in the same place at the same time. So we kind of meet on a more ad hoc basis at this point. if one of us has a project that we want feedback on will sort of send an email around saying “I need help, [LAUGHTER] and so let’s get together and can we have a writers group coming up?” So we’re still probably doing that maybe six to eight times a year, I would say. Maybe we were trying to do it every month but now it’s kind of morphed into that kind of more occasional kind of schedule.

Sarah: So we usually squeeze in a Christmas one.

John: That’s true.”

Sarah: So usually a mid December writers’ group. Some of them are in Zoom just because of how we’re spread around but the Christmas one is always in person. It’s really nice.

Jim: Yes, we have holiday themed groups. [LAUGHTER]

Mike: …with teas.

Sarah: Well, for some of us.

Mike: …or beers, but yeah, we’ve tried to have a couple of year that are also just social and in person. We’ve got more used to Zoom,as everyone has, and since we’re in three different…well, Jim and I live two doors from each other, but it’s harder to get us all together physically in the same space, but we’ve try to do that two or three times a year.

John:. When you were meeting regularly at Assumption University, what happened during the meetings when you got together? How long were the meetings? And what did you do in the meetings?

Jim: That would also depend upon where everyone was, in terms of their writing projects. A typical meeting would last maybe 90 minutes. Mike’s especially a social guy, [LAUGHTER] he would sort of want us to start with some social time, we sort of built that in. And so we’d have a little social time initially, you might be around a meal, for example, for the first 15 to 30 minutes, just catching up on our lives. And then we kind of just go through the project, essentially. So we essentially will just pick one off the pile, and say, “Okay, so here’s my essay this time,” like, for example, I might be doing a Chronicle essay or a chapter of a book. You have to read it in advance. So that’s an important thing to note, that we don’t read out loud, which sometimes writers’ groups will do that. You read in advance, we send the stuff out at least 48 hours in advance. You’re expected to read that material, come into the group having already written comments, either online or actually some of us still use the paper versions and bring those in as well. So then, essentially, the person whose material that we’re critiquing is supposed to just sit and ask questions, and the people that have read will kind of go through, essentially page by page, there might be like an initial comment, “overall, this is what I think of the piece,” but then we kind of go through page by page. That doesn’t mean every page is commented on, because it depends on where the issues are. But say, each person’s piece could take 15 or 20 minutes or so to walk through it. And then we move to the next one. And so we move around the circle that way. That’s the basic process, but what am I leaving out?

Sarah: No, I think that’s most of it… Kind of the flow.

Rebecca: Can you talk a little bit about the benefits of having formed the writing group and what other people might think about in forming a group?

Sarah: It is so invaluable, I think, in so many different ways to have first readers who can read something. It’s so vulnerable writing and putting your thoughts out into the world, and to have a safe place where people can give you feedback on very early drafts, I think is so valuable. And it’s also a really good test of are you expressing your ideas well, and are your references sound. I’m always telling Jim, people who don’t know sports aren’t going to understand this reference, and he does the same for my sci-fi references, and so that kind of tells you what a broader audience might think of your ideas. And it’s just a place to bounce your ideas around as well, like sometimes we do a lot of line-by-line feedback, and Mike is awesome at that from his journalism background. But we also sometimes just ask advice and just say, Is this even working? Should I draft this project and go to something else? Kind of really broad ideas as well. How about you, Mike, what do you see as the benefits?

Mike: The things you said. I think it’s a lonely pursuit, and if you don’t have an audience of people who are intelligent readers to let you know whether you’re totally going in the wrong direction or not, you’ve been staring at what you’ve been working on for so long, you convince yourself that yeah, this makes perfect sense, or this was a good move, or they’ll laugh at this, whatever it is. And so at some point, you got to try it out on audience members you trust and who also understand the writing process, because they themselves are writing and have written a lot. So they differentiate some things, maybe what not to do or to do. There’s a temptation in fiction writing, when I was in the fiction writing program, we were warned about trying not to turn the short story of the person being critiqued just into the story you had felt like writing instead. [LAUGHTER] Well, I figured out what the person is trying to do, and help them do that, and stay locked in on that, to some extent. So yeah, there was a lot there. And it is an extra deadline and something to get you moving.

Jim: That’s an important thing to know, too, that it was oftentimes a way of saying, “Okay, I have this book coming out, so I want to make sure I go chapter by chapter, and so I would make the writing group deadlines, my internal deadlines for getting those chapters done.” That’s a really, really helpful structural enabler, when you’re trying to especially do like a long project. The other thing I mean has come up in actually both these comments from Mike and Sarah, about the audience. And that’s true in terms of your audience. Think about your ideal audience who you’re trying to really write for. It’s also really true for your editors and potential publishers. And we often talk about that, like, “Okay, who would really be the right place to submit this to?” And we might be able to share examples of the publishers that we’ve worked with or strategies for reaching out to an editor, maybe we have a connection, and we know somebody. So we can have also that as well. So especially if you have books in your writers group who have published other things, you can start building networks around a writer’s group and I think that’s really important, too. Again, I think what Mike and Sarah are saying about audience is a real big benefit of you’re sort of thinking about the readers that you’re trying to reach, and you can often refine those. The example that Sarah gave about references, like if I’m writing to a community of people who love science fiction, I don’t have to worry about those references. But if I am going to expand beyond that audience then I have to either explain them or make more universal ones, and I think that process of like hearing at least two other readers, helps you expand a little bit in the number of people that you can reach with your writing.

John: And I would think having that relatively timely feedback would be much better than writing a big chunk of a book, sending it off, having it go out to reviewers and then getting reviews back when it’s perhaps a little bit late to make some of those major changes, that getting that more immediate feedback, I would think, would be helpful in keeping the writing project going in the direction you intended.

Jim: Absolutely. For example, I had like a little mini readers group with my Chronicle editor. Now I’d submit my work to her, and she would really sort of hack it to bits, [LAUGHTER] in a nice way, she’s a great person. But over time, I’ve sort of recognized, this is what she wants, this is what she looks for, this is what she changes. And I kind of learned to sort of mold myself into that kind of form that she wants. And the same thing is true for your writers’ group, you can sort of start to anticipate the things that they’re going to point out to you, which are often little habits that we have, which are not always great ones. [LAUGHTER] I always remember that Sarah would always point out that I used the word “so” all the time as like, “and so this,” and I never would have noticed that unless she started to circle all my “so’s” and then “look how often you do this,” that was like a really helpful thing for me to know. So now I’m aware of it, I still use them, but I’m just more aware of it now. So it’s very helpful to see other people’s perspectives and then you can start to anticipate that.Sarah sometimes uses phrase, “I had Jim in my head when I was reading this sentence,” or “I had Mike in my head…

Sarah: Yep. [LAUGHTER]

Jim: …telling this anecdote” or something like that. So that’s a really helpful thing to have as well.

Mike: Yeah. And it’s interesting, you’ll learn those things about each other, and then we can decide when to accept or not accept that, right? [LAUGHTER] In my case, and I think it’s true of Sarah, we can anticipate that if we throw in one too many anecdotes, we know Jim’s going to be there waiting to pounce on our extraneous anecdote that we love. And I’m somewhere in the middle, from the South, so somewhat more elliptical in my storytelling and less linear. So I’m favor of the extra anecdote. But there are times when you can tell, when you looked at it, and you have that voice and you go, “Okay, this really is extraneous, get it out of the way, don’t even bother other people with it.” And that’s that kind of thing and that’s kind of why we assign undergraduate students to do peer editing of each other is to learn to be editors, and to hear those voices too. So it’s really useful that way.

Jim: Mike, you know about other readiness groups and this question, John asked us about, like, guidance for other groups, can you give some examples, Mike, if you know of other writers’ groups that have sort of different ways of working?

Mike: There have been some groups that seem to exist just for people to pat each other on the back. And they don’t really do much criticism at all. A friend of mine who’s dyslexic said that he was in a group where you could never correct anything ever, grammatically or stylistically, which would drive me crazy, because I would want people to note every time I slipped up on something. So those are a couple of examples, and I’ve been trying to come up with some more, but it seems like there are a lot of variations in the rules in how they do it.

Jim: Sarah, you have also one that’s more like keeping you accountable, right?

Sarah: So I have another writers’ group with some friends at Tufts University, and we call it “writing and hijinks.” And so we gather together in a coffee shop or somewhere and we just write quietly, although one of them, like Mike, is very social and has trouble with the quiet part. [LAUGHTER] And so we just write, it’s just dedicated writing time for a couple hours, and then we go out and have fun. Although we’ve been sliding more and more towards just the fun and not doing the writing [LAUGHTER] over the last few years. This is motivating me to say to them, maybe we should bring back the writing part.

Rebecca: We have a writing group at Oswego that functions like yours, Sarah, that you’re talking about, where it’s just kind of some dedicated time, accountable time, this is the time we’ve set aside to write…

Sarah: Right.

Rebecca: …which can be really helpful if you have a designated time and space to do that, if you aren’t good at scheduling it on your calendar otherwise. Julie

Jim: Joli Jensen has a book about writing from the University of Chicago Press, and she actually makes the argument that writing groups for academics should not be content critique groups, which is what we have, actually. And she makes the argument that it’s not helpful, for example, English professors to be working with a psychologist because they won’t get your references and all that kind of stuff, and it won’t be very helpful to you. But actually I would argue that what we’re doing here, because most of us are running for, like broader audiences, the content critique part is really important. If Mike and Sarah don’t understand what I’m saying, well, then I’m not gonna be able to reach a broader audience instead of just writing specific to my little expertise audience. So that’s another way to think about distinguishing content, whether you focus on the content or just the writing, the sort of grammar and the stylistic part of it. So that’s another way to think about what are you actually trying to do in your writers’ group? Are you trying to expand beyond your discipline and getting different kinds of feedback? Or are you just trying to focus on, as Mike said, maybe patting each other on the back or accountability or style and grammar? So there’s a lot of different ways you can go.

John: I think that would depend a lot on who your intended audience is. So that if you’re all psychologists, or all economists, or all mathematicians, if you’re going to be submitting things to journals, it might not be a bad audience. But for a general audience, having someone who is not necessarily an expert in the field, seeing it from a different perspective would lead to a lot of really productive comments in terms of what some of the hidden assumptions are, the implicit assumptions in the writing.

Jim: Absolutely, you can actually even think about it as a teaching thing too, I mean teaching to like a gen ed class, their first-year students, that’s almost like a content critique group in the sense you can’t take too much granted about background knowledge in discipline, like a really focused content critique group, all from a discipline, you’re essentially teaching a graduate seminar. And so you’re looking for different things from those experiences, and you’re being required to explain different levels of things to those two audiences.

Rebecca: So I’m curious what participating in this particular writing group with the three of you has done for you as writers? How has it shaped your writing? And why are the three of you a good group for each other?

Sarah: I think that one of the things that has really shaped my writing process, this is beyond all of the wonderful things that we have said already about audience and things like that, is being in a writers’ group with two English professors is really valuable. I tested out of intro writing in college, so I actually never took a writing course of any sort, and then decided I wanted to be a writer. And my writing is very organic and intuitive. And working with these two really helped me like the things that they would correct. Like I didn’t know periods went inside the quotes, until Mike corrected me. [LAUGHTER] But the first year, we were writing together, and you would think I would just absorb that from reading, but I just never noticed that. And so really tiny things like that, but then also just thinking about the structure of your writing and the organization of your writing, because I had never really done that for this kind of general audience writing. And so having this writers’ group with writing professors is really amazing, as Jim would sometimes send me to the whiteboard, when we would meet [LAUGHTER] at Assumption, because it’d be like, you’d have a lot of really interesting ideas here in the writers’ group, but they’re just in a big pile,[LAUGHTER] and he’d have me map out, do a literal map of my work. And that was very, very helpful.

Mike: That’s one of the fascinating things about being in a group is working with two people that have such different composing processes. And Jim, you’re fairly linear…

Sarah: fairly…

Mike: kind of have it in order [LAUGHTER] and smoothly.

Sarah: …the computer. [LAUGHTER]

Mike: So what was the computer program that you’re using that divided the screen into quadrants?

Sarah: Yes, Scrivener, you can put your bits of writing on literal digital index cards, and just move them all around.

Mike: Yeah, which is something I’ve seen poets do. I’ve seen poets tear their poems apart, line by line and move the lines around in the coffee shops. So it’s just two equally effective ways of doing that. And I guess I’m somewhat in the middle, but with the road trip narratives, obviously, there was someone’s this town and that town, but it’s fascinating to watch how people’s brains work differently.

Jim: Yeah, I think for me, Sarah and Mike are different kinds of writers. But as a result, I’m kind of benefiting from both the sort of storytelling advice that comes from Mike and from Sarah, again, more of the research, making sure that I’m supporting my points well, and thinking about other perspectives on the topics I’m addressing. And it’s helpful to get both those things, because I’m getting different things from others, like editors, for example. I like the idea of starting a piece of writing with a story or something like that, my editor at The Chronicle always wants me to lead with the thesis, essentially. And so I’m trying to put some of Mike’s ideas advices into that kind of storytelling opening, but also trying to satisfy my editor. So anyways, it kind of helps you develop new strategies and see how strategies might land with different people and Sarah’s especially good at ways that I should include more readers, more thinkers from different backgrounds, and essentially making my writing more inclusive. And I think that’s really valuable as well, and making sure that I engage with the research that I might not be aware of, in the teaching and learning fields. So that’s really important, too. So I can look at my own writing and see how it’s benefited from both their perspectives.

Rebecca: I think one thing that I’ve benefited from when I’ve participated in writing group opportunities is actually seeing early stages of other people’s writing, and just what that looks like and feels like and sometimes provides strategies to future me [LAUGHTER] when I’m stuck, [LAUGHTER] like, “oh, wait, this other person would have attempted it like this.” And when I felt stuck on something, sometimes I use the strategies that I’ve observed other people using, which can be really beneficial, that things that I wasn’t taught or hadn’t been exposed to otherwise.

Sarah: That’s great.

John: You mentioned future me. And one of the issues that we know from behavioral economics and psychology is that when given a choice between pursuing your long range objectives and immediate gratification, immediate gratification sometimes wins out, [LAUGHTER] because it’s always easier to start these things tomorrow or next week. And one of the things you mentioned earlier, Jim, was that having the regular meetings of the writing group provided a bit of a commitment device that you want to get to the meetings with some new material you want to share that material before it. Do you think that has helped increase the pace in which your work has taken place?

Jim: For me absolutely, yeah, having that structure there. I think structure is always a really helpful thing in teaching and writing. If you sign a book contract, the deadline might be two years away. So you know that two years, an editor might check in after a year, but like, you need to have more structure in that to kind of get yourself moving along. And I’m a pretty structured person, but I can also fritter time away. I’m pretty good at that, too. [LAUGHTER] But I’m self aware enough to know I need a little help in terms of structure. And so it definitely has pushed me to become more productive.

Sarah: Absolutely. I agree. This whole conversation is making me want us to do this more regularly, [LAUGHTER] instead of the as needed, because I think about especially the beginning of the writers group. And when I was writing Spark of Learning, my daughter was a toddler. And she was only in daycare three days a week, and I was on the tenure track and just doing a billion different things. And I do not think I would have written that book if it weren’t for writers’ group monthly meetings. I think at that point, we were really regularly meeting in person monthly. And just finding the time at four in the morning [LAUGHTER] or terrible times often, but I don’t know that I would have gotten it done if it were just like, “oh, I have a contract and I must do this giant thing.”

Mike: That definitely helped this begin…the structure. I don’t have a long-term project I’m working on currently so hard for me sometimes to come back around and really have anything that’s worth them looking at. But yeah, you mentioned those long period of the book contract, and there’s a long period of only doing shorter things, whereas so there’s not that continuity from chapter one to chapter two to chapter three, and you’re eager to write those next two pages that are the bridge to the next thing, so group can help with that as well. It seems like a lot, but what happens in writing group is when someone is working on a Chronicle column that needs to be turned in in 48 hours or letters and things like that. And I was wondering if you can give examples of that kind of stuff when the group comes into play. That’s not the big primary thing we’re working on, but it’s kind of the emergency stuff.

Jim: We’ve done a little bit of that, but it’s kind of hard because especially for an upcoming deadline, I think typically we’ve handled that when someone just needed something very quickly, we just handled that by email. But the writers’ group is available in those emergency situations, because we already have a quick sense of like, if Sarah sends me something, and it was for a quick turnaround, it’s for The Chronicle, I can be able to spot very quickly a couple of things that you could maybe do in that short window. And likewise for me. So it’s challenging, though, because you want to have time for people to have opportunity to read and think about that as well. But it’s available for those situations. So it’s good for that.

Rebecca: I can imagine that you’re strong relationship with one another, having written with each other for so long allows for that quick turnaround by email, because you can sense the tone someone’s providing some feedback in [LAUGHTER] and it…

Sarah: Help!

Rebecca: …has a different kind of context. [LAUGHTER] Yeah.

Jim: Absolutely.

Sarah: And it’s such a pleasure, like it’s hard to ask for emergency work from people, even people you’re close with, and maybe even especially people you’re close with, because you know, they have so much else going on. But it’s such a pleasure to read these gentlemen’s words, that it’s not a burden at all, even the emergency ones because it’s like, “Oh, I get to relax, not with a cup of tea, [LAUGHTER] and read some words from Jim or Mike.

Jim: That’s true. That part of it is good, because you know that you can help them in the emergency because they’ve helped you in the past, that same situation. Right now, you know, I’m sort of developing a substack account. And I haven’t really used the writers’ group for that. And as a result, I need to have my wife proofread for me,[LAUGHTER] because substack doesn’t have an editor, and I’m really annoying her by this process. So I need to start using my substack columns for writers group stuff as well.

Mike: Yeah, it is really helpful and we know that there’s just a lot less explaining to do amongst the three of us. If I were going to send something cold to another friend, I think I would have to explain a lot more about what was going on for them to get it. So that’s incredibly useful that way. But it’s funny how different it is from like growing up in a newspaper family, and I would interview someone in the morning and I would revise it four or five times in a period of like four hours and hand it to my editor who would then tell me to change three things. And the whole thing from beginning to end was less than a day. But there was no deep thought, there was no deep reflection or big structural things, and then my time sort of expanded magically as I became an academic and suddenly you can get trapped in a lot of whirlpools of uncertainty about which way to go or that way to go. Whereas in journalism, there wasn’t much choice a lot of the time.

Sarah: Writers note, I love that “whirlpools of uncertainty.” If I were in writers’ group, I would say underline it, put a little exclamation point next to it. [LAUGHTER]

Mike: Well, I was a really terrible student in an undergraduate poetry workshop at the same time my sports editor was trying to teach me to write in a linear way. And my teacher said at one point, Mike what you’re writing, as poetry is prose with line breaks in random places. And he said, “Let the language go where it wants to go.” And I was having a hard time imagining telling my sports editor that on [LAUGHTER] Friday night during high school football season, but it seriously took a long time for me to learn I could do both. I could loosen up and be this one kind of writer, and then be this very mechanical quick writer. And that took years as an undergraduate to figure out how can I do both of these things at the same time.

Rebecca: One thing I heard Sarah say is that currently you’re meeting as needed, but then I also heard in the conversation, that maybe we need these things, and we just don’t know it. So having it regularly on the calendar could be helpful. [LAUGHTER]

Sarah: Mm hmm.

Jim: Yes, we’re convinced now this conversation is very helpful to us. [LAUGHTER]

Mike: Yeah, and plus this almost the end of the semester, so suddenly, we’re gonna have a lot of time on our calendars.

Sarah: …well, those of us still teaching. [LAUGHTER]

Mike: Yeah.

Sarah: I’m at 12-month contract now.

MIKEL Oh, you are?

Sarah: Yeah.

Mike: For you, year round.

Rebecca: Me too, Sarah. [LAUGHTER] Maybe we need a separate writers’ group. [LAUGHTER]

Sarah: Or therapy. [LAUGHTER] …support group.

John: What sort of advice would you give to other people who are thinking about forming a writers’ group?

Jim: Actually, there have been been other people in the writers’ group over the years, I’ve been in other writers groups too. For me, the thing that I look for is people who I thought were sort of ambitious and were writing, because you don’t want to be the person who is trying to gather people together, when they’re just not writing, they don’t want to write, you don’t want to be like the taskmaster in a writers’ group. So find people that are writing and are interested in writing, and find people that you find interesting, you want to hear more of their thoughts. So that has always been a driver for me. And sometimes, if I’m looking for people that I want to hear their thoughts about my own writing, and I want to talk to them about their own writing, I’m gonna be more interested in going to that writers’ group and participating. And so those are sort of two general points I would make: look for people that are writing and interested in writing, and then people who are interesting, you want to see it develop and getting access to their ideas as they’re developing. And I would just say, most people, I think, are flattered, you would like to hear and read their work. So if you identify someone that and you might say, “Well, oh, you know, they’re probably too busy, or they probably already have other people to work with,” that might not be true. And so extend the invitation and see if they want to join you in pushing writing forward.

Sarah: And I think I would add, it’d be hard to figure this out, [LAUGHTER] but one thing that I appreciate about this group, and I would want in any writers’ group is having a similar level of like sensitivity and openness to feedback and criticism. So I think that all of us are really great at taking feedback and taking constructive criticism, without either taking it personally, or I think Mike referenced this, but sometimes the Jim in my head or the Jim on my page, I’m like, “Yeah, I’m not listening to you.” [LAUGHTER] But then a lot of times you do. And so t o people who are at that level of like, open to hearing criticism, but also confident enough to stick with their gut if they feel it’s right. And yeah, and so that’s a delicate thing. And it’s hard to figure out about someone without actually engaging in writers’ group. But I think if they were in your department meetings or on committees with you, kind of keep an eye and get a sense for how open they are to other people’s thoughts and how willing they are to give them.

Mike: Yeah, and along the line with open is something I always warn undergraduates about, but in grad school it would come up with separating the characters on the page, even the narrator, that that person I’m writing the first person about, it’s Mike, the narrator on that page, but it’s not necessarily all of what I am. So, ‘cause when you’re talking to someone, then you can point out stuff that you think is maybe sexist, or is whatever, but be able to talk about it in a separation where you’re not personally attacking the writer, but that you are holding that in a certain place. I think we’re really good about those sorts of things, we know the level each of us are trying to get to, we’re just trying to help each other get there and again, smooth out anything that the audience might misinterpret. That’s a mental discipline that takes a while to be learned. And I’ve had friends who have been in groups where things have devolved to name calling, and to really unfortunate situations where the writing group had to be broken up, and so I’ve even heard that happen in academic settings, like in actual seminars. Fortunately, I was not part of any of those, but where people went stomping out of the room. And so yeah, having the maturity in just the way you carry yourself in life, I guess, to know how to treat other people and work with them constructively, a really important thing. But otherwise, in terms of advice, let’s say that whatever kind of writing group you want to have, you want to sit and just right beside each other and then go have drinks that what this one’s gonna be, are you all aiming to publish and you’re trying to help each other get published? That can be a very different mentality, depending on what you’re trying to do. That’s my two cents.

John: Do any of you have any other thoughts about writing groups that you’d like to share with our listeners?

Jim: I will say just as an editor, you know, editing the book series, I can also sometimes tell people who had writers’ groups when they turn their manuscripts in who had prior readers. So just from my perspective as an editor, I absolutely recommend this, forming a writers’ group, especially if you’ve signed a contract, and you’re intimidated by it. The fact that you have this deadline, you have this big project coming up, A writers’ group can not only put some structure on to the process but also forestall a lot of the work that I will have to do as an editor. So you can make my life easier when you’ve had some prior readers who kind of work with you to iron out a lot of the kinks that have developed, as any writing project will have in the drafting.

Sarah: Yeah, my editor was very grateful for writers’ group. We met monthly, my editor for Mind Over Monsters and she was wonderful. But writers’ group was like a third character in the room. [LAUGHTER] Because we would meet monthly, I’d be like, “Alright, well, here’s the chapter, but this is what writers’ group says, and they think that I should reframe this.” So it was really like the three of us, or I guess, the four of us, melding you two into one being in the conversation and in the room. And that was an interesting process.

Mike: I think another thing that’s been interesting to me is that because Jim and Sarah have books out a lot of the time, and there’s a good bit of talk about the publishing aspect of it, there are times when say, Jim might know someone that one of us should hit up, or contact, or things like that, or how to interpret an editor’s reaction. And there’s been a good bit of conversation about those things where I kind of felt like I know, these editors I’ve never met. [LAUGHTER] I’m sure that’s a big stopping point for a lot of people is they’ve written this thing, and now they don’t know what to do. They don’t know what the path is, and how to get there, how to get someone’s attention. And so there’s a lot of talking back and forth about things like that.

Rebecca: Do you have wishes for your group moving forward?

Jim: I guess, more regular meetings.

Mike: …more regular meetings, yes. [LAUGHTER]

Sarah: Sounds like a way to save Jim’s marriage.[LAUGHTER]

Mike: I guess, I should sell them another road trip so I could write another road trip manuscript.

Jim: Yeah.

Sarah: There you go. I would read that.

Mike: As we sneak toward possible retirement…a travel book…that could be the plan.

Rebecca: So we always wrap up by asking: “what’s next?”

Sarah: Well, more regular writers’ groups, I guess. But I think as Mike just referenced, he’s retiring. So he’s going to have a lot more time to write coming up. And Jim and I are both, I think at the phase of thinking about next book projects. And so maybe it’s going to be a new day for writers’ group.

Jim: That’s true. I’m actually doing the final, final, final revisions of my current book manuscript, which are due on April 22nd. So that will be coming up shortly. And so I’m in that phase where like, I’m kind of finishing everything up, and also the editing and all that stuff, and copy editing, but still at least starting to open up in the sort of creative part of your brain about like, what might be next? And so that’s maybe one final thing I might say about writers’ group is sometimes we will come in with just like a one pager of ideas. And Sarah has done that several times. And we kind of give her feedback like, this is the one that seems like it might be the best path to pursue, for example. Anyways, I’m in that space right now. So I hope that for me going forward writers’ group might help me land on the right project next.

Mike: I should mention too that just the venting of frustration is good. And it just crossed my mind, one of Jim’s funnier Facebook posts of all time was when you were finishing up a book and what you posted about how you felt about the book. I don’t know if you recall this or not?

Jim: Yeah, absolutely.

Mike: So tell them. [LAUGHTER]

Jim: So I just remember talking about the fact that whenever you finish a book, I’m just so sick of it. At that point, I never want to think about it again. [LAUGHTER] And then of course, a year later it comes out and you have to think about it all the time. [LAUGHTER] I’m a person that has multiple interests, and they sort of change on a regular basis and like, by the time I finished a book, I’m like, “Okay, I’m done with this now, what’s the next thing?” But then, you know, hopefully a year goes by when it’s coming out, and then you get interested in it again during that time, hopefully.

Mike: Well, the specific line I remember was, “I hate, hate, hate, hate, hate you, stupid book.” [LAUGHTER]. It was that quote.

Jim: Yeah.

John: Well, I can see it’s probably good that you focus on the writing and not the marketing of these books. [LAUGHTER]

Jim: Yeah.

Mike: It wasn’t this book, it was a different book.

Rebecca: Well, thank you so much for joining us. It’s always a pleasure to talk to you about your work. And we’ve been hearing about this writers’ group [LAUGHTER] for a while. So we were glad to have the opportunity to dive in a little more deeply.

John: And we’re also grateful that we’ve been able to benefit from the writers’ group. I was just thinking back, four of our reading groups over the last few years were products of this writing group.

Jim: Wow.

John: So we appreciate the work that you’ve been doing.

Jim: That’s very cool.

Sarah: Thank you. It’s an honor.

Mike: Yeah, thank you.

[MUSIC]

John: If you’ve enjoyed this podcast, please subscribe and leave a review on iTunes or your favorite podcast service. To continue the conversation, join us on our Tea for Teaching Facebook page.

Rebecca: You can find show notes, transcripts and other materials on teaforteaching.com. Music by Michael Gary Brewer.

Ganesh: Editing assistance by Ganesh.

[MUSIC]

330. Educational Developers’ Praxis

Teaching centers typically have a core group of faculty that actively engage in professional development while others are rarely seen. In this episode, Constanza Bartholomae and Terri Hasseler join us to discuss strategies they use to expand participation and build faculty community. Constanza is the Associate Director of Teaching Support and Terri is the Director of the Center of Teaching Excellence and Professor of History, Literature and the Arts at Bryant University.

Show Notes

  • Center for Teaching Excellence at Bryant University
  • Smith, M. (1994). Local education: Community, conversation, praxis. McGraw-Hill Education (UK).
  • Jeffs, T., & Smith, M. K. (2021). The education of informal educators. Education Sciences, 11(9), 488.
  • Thackara, J. (2006). In the bubble: Designing in a complex world. MIT press.
  • De Bono, E. (2014). Lateral thinking: An introduction. Random House.
  • De Bono, E. (1990). Lateral thinking: a textbook of creativity. Penguin UK.
  • Nunn, L. M. (2018). 33 simple strategies for faculty: a week-by-week resource for teaching first-year and first-generation students. Rutgers University Press.
  • Norell, Liz (2023). Supporting Neurodiverse Students and Faculty. Tea for Teaching podcast. Episode 313. November 1. (This episode discusses “podcasts and puzzles”)
  • Cavanagh, S. R. (2023). Mind over Monsters: Supporting Youth Mental Health with Compassionate Challenge. Beacon Press.
  • Hochschild, A. R. (2022). The managed heart. In Working in America (pp. 40-48). Routledge.

Transcript

John: Teaching centers typically have a core group of faculty that actively engage in professional development while others are rarely seen. In this episode, we discuss strategies used at one teaching center to expand participation and build faculty community.

[MUSIC]

John: Thanks for joining us for Tea for Teaching, an informal discussion of innovative and effective practices in teaching and learning.

Rebecca: This podcast series is hosted by John Kane, an economist…

John: …and Rebecca Mushtare, a graphic designer…

Rebecca: …and features guests doing important research and advocacy work to make higher education more inclusive and supportive of all learners.

[MUSIC]

Rebecca: Our guests today are Constanza Bartholomae and Terri Hasseler. Constanza is the Associate Director of Teaching Support and Terri is the Director of the Center of Teaching Excellence and Professor of History, Literature and the Arts at Bryant University. Welcome Constanza and Terri.

Terri: Thank you.

John: It’s nice to talk to you again. I met both of you at the POD conference a few months ago, and that’s when we talked about you coming on the podcast. Thank you for joining us. Our teas today are:

Terri: Well, I’ll go first. As Constanza will tell you, I never have less than three beverages with me at any point in time. [LAUGHTER] So, I have a caramel macchiato, a diet Coke, and a chai.

Constanza: And I have a tea. I’m drinking a Mighty Leaf African nectar tea in the mug I have yet to earn. It’s a Tea for Teaching mug that John so generously gifted us at the conference. And so I’m working to earn it today. [LAUGHTER]

Rebecca: Oh, we’re definitely glad that you’re here. I have cardamom cinnamon tea.

John: That’s a new one.

Rebecca: I’m trying to cut down on the caffeination.

John: So no more of that harsh tea?

Rebecca: Oh no, I will definitely drink some of that. [LAUGHTER] I’m not giving it up. I said cut down. [LAUGHTER]

John: And for the first time ever, I am drinking water in a Tea for Teaching mug, because I didn’t have time to get tea between my class and this recording session.

Rebecca: Is it warm water?

John: It is cold water, because if I could have heated up water, I would have put you a tea bag in it.

Rebecca: Well, it’s the start of tea. [LAUGHTER]

Terri: That’s so sad.

John: It is. It’s been one of those days, and so we’ll just leave it at that.

Rebecca: So we invited you here today to discuss your work as educational developers at Bryant University. Can you describe your roles and the role of the center?

Constanza: Sure. So I’ll go first. I’m the Associate Director of Teaching Support. And that means I get to spend a lot of time with our faculty. I work one-on-one with faculty in consults ranging from working on specific activities that they might need some additional support on to talking about overarching course goals or objectives, or perhaps speaking about pedagogy. And also I work with faculty in groups, we might be talking about a common theme or we might have unstructured get togethers and meetings. And that’s the best part about my job is meeting with faculty, and I really love what I do. I’ll pass it over to Terri.

Terri: Thank you. I use she/her pronouns and I am the Director of the Center for Teaching Excellence and Professor in the Department of Literature and History in the Arts. As you noted a moment ago, I started at Bryant University where I am now almost 30 years in the mid 90s and I moved through the ranks of the faculty. I served as a department chair a number of years ago for a department in English Cultural Studies, and most recently served as the Associate Dean for the College of Arts and Sciences. My earliest research actually 30 years ago started in writing centers and pedagogy and I quickly moved into inclusion and social justice frameworks for teaching and learning. And I just moved into the Director of the Center for Teaching Excellence about five, six months ago. So I am very excited about this work, and the inclusion of the work that I’ve been doing in the scholarship of teaching and learning, and training and instruction and pedagogy.

Rebecca: Can you talk a little bit about the work that your center does?

Terri: Sure., so one of the things that we’re doing in terms of the philosophy of our work and a shout out to our educational technology person, Mary Boehmer and our wonderful faculty fellows. The work we do in the center really focuses on the concept of praxis that Mark Smith talks about, which is that idea of informed committed action. And when we talk about informed, we’re talking about what is it we know? We try to stay research- and evidence-based. We look at the theories and the current information that is out on any subject that we’re working with. And then the commitment, the committed, what we do and why we do it. The ethics… what’s the ethical framework for the work that we do? And then the action is: how do we do that work. And we look at, in the center right now, focusing on issues of creativity, inclusive communities, and the critical notion of kindness. These three concepts bring together student-centered approaches through a teaching-centered lens. We like that kind of inward and outward approach to the work we’re doing. And we are working to build more authentic relationships with teaching rather than performative teaching. And my job in that role is to run a lot of the different programs, work with a number of different partners on campus, and building out our strategic plan and then initiating it.

John: In an earlier conversation, there was some discussion of the Creativity Fellows Program. Could you tell us a little bit about that program, how it works, what its philosophy is and what its purpose is?

Terri: Sure, thank you. We’re very excited to talk about the creativity fellows. This is a program I started a number of years ago it was supported by Robert Shea who was our Director of our Center for Teaching and Learning at the time. Bob is now the Provost at Curry College. The work that we did In that is it was a seminar approach, a one-year seminar devoted to nurturing faculty members and their creative practices. The long-term goal is to fundamentally transform both the teaching practices and the educational philosophies. The program draws from faculty across all the institution, the different schools and programs on the campus. And one of the things that we’re finding is that there are heavy expectations on faculty, they’re expected to be creative… be more creative, and faculty are often at a loss for that. Many feel that they themselves are not creative. They’re trained in critical thinking and content providing, and they often have not been given the skills or the support to pursue what creativity looks like. We’ve also tried to think of creativity in contrast with innovation, innovation tends to be more product oriented, solution oriented: what are the viable solutions? What are the ideas, the methods, the products that one can produce? We’re much more interested in process when we work with faculty. So the premise of the seminar is that we start with the mindset. If faculty do not have an active creative practice, it’s impossible to model and to speak to creativity in authentic ways with students. So the seminar focuses on providing spaces to let faculty fellows develop a creative practice. And we are very literal about this. We talk about creative artistic practices, we do collage, hand papermaking, bookbinding, improv, ceramics, we bring in visiting artists, we have one-on-one creative mentoring, sketching, and we build a community of practice, where we focus on the inefficiency of creativity and learning. John Thackara talks about that in his book In the Bubble, says that creating and learning human beings are highly inefficient. So we make a space where we can be inefficient with each other. And that’s not a space that we create very often in academic settings, because we’re always very product oriented. So again, the emphasis was not on the final products, but the purpose was just to be in the seminar. And we do end with a final installation at the end of the seminar each year, we end with a process of creativity where faculty present their objects that they created throughout the time. And the last thing I will say, too, is what are some of the things that result from this… the work is very risky for faculty, many of them have never made art, or something creative. Many of them probably have not done art since high school or elementary school, or perhaps they have some secret creative practice that they haven’t shared in some time. So this is anxiety provoking, but also very exciting. And we focus on three different things. One, trust the process. We talk about this as purposelessness. Of course, it’s deeply purposeful. The work we’re doing is deeply purposeful, but the focus is on purposelessness, not publication, and in our syllabus we say to them, what if you were given space to play, time to think about it, and a cohort of colleagues to encourage you? What if you were able to participate in activities within which your very presence was the purpose? What if you could play with the distractions to see what they yield rather than immediately aiming for some objective? The second thing we do is we create a room and a space to play and some playmates to play with and do lots of kind of lower-stakes activities with the faculty. One of the first activities we do is we pull them together, and we give them modeling clay. And we say, “create an animal out of this modeling clay that represents your relationship with creativity.” Some might make a cat because they’re curious or a dragon because they hoard creative things, or whatever. And then we talk about why they created what they created. And then we put these animals in a habitat. And we say, “Now you’re all going to be working together with each other, what would be the habitat that would include all these animals?” And they might do something like a garden, or an amusement park, but it gets them immediately getting out of the self consciousness of creating, which we know is also something that is very real for our students. The final part I would talk about is the third tenet that we work with is the fear and its relationship with failure. Risk-taking is a primary part of creative thinking. And the biggest risk is taking these risks in front of colleagues. Our students do this all the time. We don’t. We’re very much experts in our fields. We don’t take beginner learning experiences and demonstrate them in front of our colleagues. And this is one of the things that we do with this activity.

John: As an economist, one of the things that struck me was your comment about inefficiency. Economists focus on ways in which people can use resources more efficiently to get more productive use of their time. So could you explain that inefficiency part of it?

Terri: Yes, no problem. I think that for faculty, a lot of the focus is on production and efficiency and sort of demonstrating to the institution that I published this number of papers, I’ve demonstrated that I know these certain things, I can teach these objects and these content principles. But as an artist myself as well, art is not very efficient, it’s often messy, you have to move between different projects, you have to make lots of mistakes, lots and lots of mistakes, and enjoy the mistakes and see what results from them. And it really takes a while to get faculty comfortable with that idea of being inefficient. There’s a reality to inefficiency too, we’ve got limited time, nobody has time to be inefficient. And so this process allows people to actually be able to put something down as I was a part of this group, and I was given opportunity to be inefficient.

Rebecca: How do you recruit for this program, or who do you tend to attract? Because if folks know that they’re risk taking, but they’re averse to risk taking, [LAUGHTER] then sometimes the people that we might hope really appreciate a process don’t always get included. So how do you nudge people to get involved?

Terri: So we’ve had three iterations. And we hope to have our fourth iteration soon. And we’ve had sort of different models. The first two models, we had small groups of faculty, eight in the first one, 12 in the second one, and then the third model, we did more a series of workshops across campus. And this was supported by two other faculty members who are part of the creativity fellows, Maura Dowling in Finance and Sandra Enos, who has since retired, but was in Sociology. And people are actually very interested in the past. We have had a carrot approach where we do have some perks attached to it that make people interested. But I think also we sell it as a place where you get to play and have some fun with some colleagues.

John: And I think all faculty should experience that process of stretching themselves a little bit, of being uncomfortable, to remind them of what it was like to be a student. So I can see the benefits of that.

Rebecca: I thought I almost saw the word play [LAUGHTER] come out of your mouth, but it didn’t actually come out.

John: I’m an economist.[LAUGHTER] We don’t play, we do serious work. [LAUGHTER] How have faculty reacted to this program?

Terri: So there’s a lot of different reactions… again, that notion of beginner learning experiences, that is really valuable. So people remember what it was like to sit down and do something for the first time. And then I also think it’s important for threshold concepts. When we’ve crossed over the threshold, and we know what is transformative about our discipline, we forget that other people haven’t crossed over that threshold. And this experience reminds them “Oh, yeah, there are things about my discipline that I take for granted that other people who are new to it may not understand.” We spend a lot of time with lateral thinking, Edward de Bono’s work about indirect approaches. So an economist who’s doing ceramics is definitely going to be thinking about this in a very different way. For faculty, they reported greater re-engagement with new learner experiences, a recommitment to a creative practice that they may have had in the past. That was actually a big thing that we noted. They enjoyed a like-minded group of colleagues that they were working with. And also, ironically, even though the focus was on purposelessness, this was probably one of the more traditionally purposeful activities because it produced a significant amount of scholarly research, new courses, new programs, conference work, so a lot came out of that. For the institution, it produced a commencement award in creative expression. Faculty instituted new courses, new programs. And then for students… this was the fun part…. so students also get to see what the faculty produced at a pop-up gallery, pop-up installation that we do, and the students talked about two things that they found were really moving to them about the experience. And they talked about how important it was to see faculty move outside of their comfort zone. One student said, “I found this valuable because it shows that these people who are experts in their fields are willing to take risks. I am sure doing these projects that it felt a little unnatural and it was interesting to see how they dealt with that and created something to be proud of.” And the second thing is that humanizing of faculty, they really saw faculty as human beings. This one is kind of cute. I just love this comment. A student said, “It was interesting to see professors doing the same things we are doing in class, and how proud they were of their work.”

Rebecca: One of the things I love doing is taking classes and learning new things, for some of those exact reasons: feeling vulnerable, remembering what it feels like to be a beginner, etc. You mentioned as you were laying out some of the things that your does, does your role in building community. We know that faculty often work in their own silos and sometimes feel like they’re facing their own unique challenges. But what strategies have you used to break down some of these silos and bring faculty together across campus?

Constanza: Yeah, that’s such an interesting question. And it’s so funny because we don’t often think of teaching as being an isolating practice. But really, if you’re teaching in a classroom, unless you’re co-teaching with someone else, or you’re being observed, you’re the only instructor in the room. So if something goes wrong in the classroom, you only have yourself to consult with in that very moment. And if you’re working through something, the best place that you can go to if your campus has one is a teaching center. Luckily ours does. Thank goodness, [LAUGHTER] because I love having a job. [LAUGHTER] But we find ourselves working with faculty to build these spaces for community because oftentimes, as an instructor myself, I’m not taking the time to build reflection and metacognitive practices into my own routine of teaching. So my teaching routine is “Okay, let me build my lesson plan. Let me do my grading. Let me meet with students for office hours.” But I’m not consciously thinking, “How can I reflect on my teaching?” Or “Where can I meet with other people to discuss this?” That’s our role of the teaching center. And so our job is to help support faculty in forming those connections and to build space for them to share their experiences. Sometimes we might coordinate a lunch to discuss a certain topic or invite one of our faculty to pose a question or discuss a certain problem that they’re facing. Some of the times we draw from our own teaching experiences to give examples of how we might approach a situation or some of the teaching wins that we’ve had or some of the teaching struggles that we’ve faced. Some topics that we’ve more recently covered are first-year teaching techniques, supporting first-generation students, managing student disruptions, course redesign, and Universal Design for Learning. But really, if faculty members come to us and they’re interested in a certain subject area, we’re more than happy to look into it if we’re not familiar with it ourselves, and then come back and design something for them.

John: You mentioned a first-year teaching techniques course to prepare faculty to teach first-year students, and in an earlier conversation, you mentioned that this was something you were hoping to spread throughout the entire faculty. Could you tell us a little bit about what the focus of that class is?

Constanza: Yeah, I got a lot of questions about this at POD actually, because this is something that a lot of universities are hoping to teach about, really. But I was having a conversation with our Dean of the College of Arts and Sciences, Dr. Veronica McComb, and we were casually talking, as one does, with the Dean over coffee. And she was saying it would be really great if we could offer something that would highlight some of today’s students’ challenges and some teaching techniques that would really complement their learning. And I looked at her, and she has a faculty development background, and I said, “Well, do you want me to build a course?” And she said, “Yeah, I’d love it.” And so the idea unfolded, and I began to design our first-year teaching techniques course. It’s a six-week course, which ends up with faculty creating new implementations into their own courses. And although it’s geared towards first-year students, it really applies to all students. So we’ve had two cohorts of faculty go through it already. Our third cohort is about to launch, there are five modules, and they talk about a variety of teaching techniques, some of which faculty may have seen before and may already use but not know that they’re actually evidence based, and some of which are entirely brand new. We use a variety of mediums. So they get to listen to some Tea for Teaching podcast episodes, as well as some other podcast episodes. They get to read some articles. And then we also all read Lisa Nunn’s, 33 simple strategies for faculty: a week-by-week resource for teaching first-year and first-generation students, which is really great, because there are anecdotes within that book from first year and first-gen students themselves with quotes of their thoughts and struggles and comments. And so it’s real and extremely relatable. And it gets our faculty thinking about how they’re delivering content or how they’re approaching students in an entirely different way. And so in the course, we’ve laughed together, we’ve cried together, we’ve met on Zoom, we’ve met in person, and folks get to know other faculty from different disciplines across campus. We’ve had folks who have just started teaching for the first time, we’ve had folks who have been teaching for a number of years at Bryant, folks who are new to Bryant. So it’s a really great way to build community. And I’m glad that you asked about it. But it’s also really helpful and a great way to show those who have been teaching for a really long time, especially, that it’s always really great to reflect upon their teaching practice and to think about how they can reinvigorate that practice and enhance it to fit the needs of today’s students.

Rebecca: One of the other programs that you’ve mentioned is the Course Redesign Institute. Can you talk a little bit about how this program is structured, when in the year it happens, and how many faculty participate?

Terri: Sure, this is something we’re very excited about that we just started this year. It was actually the idea of one of our faculty fellows, and we modeled it on our really wonderful writers’ retreat that we’ve had for a number of years on campus and big shout out to our colleagues in the Krupp library and the Academic Center for Excellence that we work with in planning that. The writers’ retreat is really just: show up, do your writing, we’ll feed you. [LAUGHTER] And we’ll be around to help you if you have questions. And we love that idea, and we love that structure. So what we did is we built into the structure a series of content experts. We brought in people with expertise and accessibility, course design, and open educational resources, and virtual reality and pedagogy, instructional technology, syllabus statements and design. And we brought everyone together in a space in the library. And we essentially just let people do their thing. So we structured it with: buy our meals, we structured it by the times we got together with our meals to be in community. We did not run any sessions in training. We did not have any required events other than strong encouragement to join together during the five meals that we shared together over our time together. And it gave people a chance to sit down and in real time reach out to the people who could help them with questions they were having in the moment. So a group of three or four math faculty, for instance, in our last retreat, were working together. And they would come across something as they were working, they’d say “We have an accessibility question.” They could go right to the person and ask that question. “Oh, we’d like to institute open educational resource in this,” they could go right to that person and ask them. And it was a very productive time, people love being fed. They love being able to just show up and do their work and have immediate response to the questions that they have. Our goal was to do this once a year, but it was so popular, we intend to do it in the fall and the spring, and keep this sort of a very faculty-centered event where they get access to the resources they need right away in real time.

Rebecca: I love the idea of having the meals to bring people together, because inevitably, that probably leads to conversations about the courses they’re all redesigning.

Terri: Absolutely. We’ve had wonderful conversations.

John: I believe you also do some things that bring faculty together a bit more informally. Could you talk about some of the ways that you do that?

Constanza: Well, as Terri has mentioned, we love food. So if there’s a way that we can bring folks together over a hot beverage or a meal, because we’re in New England after all, and as we were joking about earlier, the winters are rough, we’ll do that. So as we’re heading back during the first week of classes, we’ll have a welcome back lunch for faculty. But apart from that, folks will joke, I’ll sit in my office sometimes, but sometimes I’ll also go over to the faculty and staff cafe and I’ll sit over there and faculty will pass through and remember that they have a question for me, or they’ll see me and they’ll sit down and we’ll chat. And so that will be a way to informally catch folks, and remind them to come and visit us or perhaps chat with them about an idea that they have. And if I’m lucky, that’ll turn into a SOTL article or something like that. So I love to catch people in that way. It’s amazing how many questions folks suddenly remember that they have just by seeing my face, and it saves them from sending an email. But also, the more I get to know faculty on campus, the more I understand where their interests lie. And so if there’s a faculty member who has a question, and I know that there’s another faculty member who might have experience with that question and might be able to answer it, I might reach out via email and introduce them. In fact, I’m notorious for doing so. So it’s a way for them to get to know each other as well, because oftentimes, faculty will meet other faculty members in their department, but they may not necessarily know other faculty in other areas. So those are some of the ways that we informally network. Our faculty fellows allow for another space where faculty can get together and meet folks that are not within their discipline. And really any open session that we have in the Center for Teaching Excellence is another way for folks to get to know other faculty who are interested in pedagogy. I love Liz Norrel’s idea that she mentioned on your podcast a few weeks ago about doing podcasts and puzzles. And so shout out to her for that one because I really want to adopt that for our center as well.

Rebecca: Since the pandemic, we’ve dealt with a lot of issues related to student disengagement and increased reports of students dealing with mental health challenges and things like this, and this has really increased the emotional labor of faculty. Sarah Rose Cavanaugh in Mind over Monsters argues for a practice of “compassionate challenge.” How do you address the challenges that faculty are facing in finding a good balance between compassion and challenge?

Terri: So one of the things that we look at… and this is a really important question that everybody is navigating, so thank you for that question… one of the things that we look at is the concept of kindness. It’s one of our three principles. And there is a bit of a problem around kindness as a term, often wrongly defined as doing everything you can to help someone to the point where you start doing the thing that they needed to do in the first place. And this creates learned helplessness, it also can become manipulative. For those of us who are doing this kindness and compassion at work, it can become exhausting and frustrating. As educational developers, we end up doing all the work rather than teaching someone how to do it for themselves. And that can be really hard. So we’ve talked a lot about compassion fatigue, and what happens when working with students who have mental health challenges, as you mentioned, where we start to take on the experiences of the students, and sometimes not appropriately, because there are professionals who should be working in these areas, and we want to support students. So how do we do that effectively, but also make sure our students are getting the best care they can from the professionals who are there to do that work? So we have students who are disengaged, alienated, apathetic, worry about belonging, but we also have faculty who are disengaged, have burnout, have compassion fatigue, wonder about whether they belong to an institution that has changed so dramatically in such a short period of time that it makes sense anymore. The conversation about not being a great resignation, but a great disengagement that faculty are experiencing. And I think that a couple of the issues that we’ve been looking at is that performative care, the way that so much is required of us now as faculty and as educational developers to be caring, that the caring becomes a performance rather than something authentic. And, of course, this is a use of Arlie Russell Hochschild’s work on emotional labor, where you start becoming detached and alienated from that labor, because it’s taken over your identity, that you no longer authentically feel connected to that emotional labor. And when we’re dealing with so much endless change, we have to be careful of that boundary between compassion and challenge.

Constanza: Yes, and this is something that we’ve talked about in terms of layers, because if the students are feeling this way, it’s impacting the faculty. And then if the faculty are feeling this way, it’s impacting us as educational developers. And Terri knows the story, but it really hit me when I was at a conference with Terri last year. I’ve always sort of wondered, as one does, how did I end up in faculty development? What’s my real story if someone were to ask, and one of my mentors in graduate school, unfortunately, ended up taking their own life, because they felt as if they didn’t belong, and really, really suffered. And we’ve seen in the news recently, as well, that that is a topic right now that we’re grappling with in higher education too. So all of this to say that, as educational developers, we are seeing faculty being perhaps more vulnerable than ever coming to us with greater challenges than they perhaps have ever come to us with before. And we’re also feeling the ripple effects of all of this. And in some cases, it is very challenging for faculty to come to us with these issues, for all of those same reasons that we mentioned earlier, faculty thinking, “Oh, I’m probably the only one going through this, perhaps it’s not appropriate for me to come and talk about this,” or the opposite extreme, where they are oversharing all of the things that are happening, and we have to figure out how to help support them, and perhaps do that in a way that is most effective, while protecting ourselves at the same time from that compassion fatigue. So if faculty are to trust us, that means that we have to be willing to be vulnerable to a certain extent, as well. And that’s not to say that we bare our entire souls and say everything that is deeper or personal about what we’ve been through. But it does mean that it’s helpful for us to share some stories of our own teaching woes, or to talk about moments that things just didn’t go right. Or to let faculty know, “You’re the third person to come into my office today letting me know about this, so I just want you to know that you’re not alone,” or to let them know “this is a topic that has come up repeatedly, and just to let you know, we’ve heard about it so much that our director has gone and informed the provost too, so we’re going to start having greater conversations as a campus community about it.” And so those are the types of ways that we show up for faculty, because, again, if they’re going to be comfortable with us, we have to show them that we too, are willing to be vulnerable with them. The other thing that I should mention as well is that part of this process is for us to generate community too. So not only do we meet with each other as a team, but we’re also part of the Rhode Island Teaching and Learning Network. So we have educational developers from the entire state of Rhode Island on that network. And we meet monthly to talk about issues, ideas, and concerns that we’re seeing, and that’s a really great space for us all to get together and quite honestly, it is so supportive, and I’m not quite sure what I would do without that network.

Rebecca: So we always wrap up by asking: “What’s next?”

Terri: Our next steps are, as we said a few minutes ago, actually, we were talking about how students feel alienated, discontent, apathy, belonging issues, and our faculty are also feeling some of these same things. And surprise, educational developers are also in that mix. And we are feeling that same sense of disengagement and burnout, and compassion fatigue. And our next steps are to take these subjects that we’re working with and really start thinking about how it impacts our work as educational developers and other educational developers. We do a lot of the support work, and much is required of us, and how are we supporting each other? As Constanza mentioned a moment ago, the Rhode Island Teaching and Learning Network has been a place where we’ve been having some of these conversations this year, and we hope to continue to have them there and on our campus.

Constanza: I think Terri said that perfectly.

John: Well, thank you. It’s great talking to you again, and we look forward to future conversations.

Constanza: It’s great to speak with both of you. Rebecca, so nice to meet you. It’s so funny when you hear someone’s voice and then, I’m sure you get this all the time, and then you get to see them and I hope to meet you both in Oswego sometime. We’ll make it happen. And I’ll bring Terri with me.

John: That would be great.

Terri: It was lovely to see you both. Thank you.

[MUSIC]

John: If you’ve enjoyed this podcast, please subscribe and leave a review on iTunes or your favorite podcast service. To continue the conversation, join us on our Tea for Teaching Facebook page.

Rebecca: You can find show notes, transcripts and other materials on teaforteaching.com. Music by Michael Gary Brewer.

Ganesh: Editing assistance by Ganesh.

[MUSIC]

322. Accessibility Challenge

Digital accessibility can be intimidating for faculty and staff. In this episode, Michele Thornton, Laura Harris, and Kate DeForest join us to examine one example of a gamified approach to professional development. Michele is an Associate Professor of Management at SUNY Oswego, Laura is the Web Services and Distance Learning Librarian at SUNY Oswego. and Kate is the Digital Content Coordinator at SUNY Oswego.

Show Notes

Transcript

John: Digital accessibility can be intimidating for faculty and staff. In this episode, we examine one example of a gamified approach to professional development.

[MUSIC]

John: Thanks for joining us for Tea for Teaching, an informal discussion of innovative and effective practices in teaching and learning.

Rebecca: This podcast series is hosted by John Kane, an economist…

John: …and Rebecca Mushtare, a graphic designer…

Rebecca: …and features guests doing important research and advocacy work to make higher education more inclusive and supportive of all learners.

[MUSIC]

Rebecca: Our guests today are Michele Thornton, Laura Harris, and Kate DeForest. Michele is an Associate Professor of Management at SUNY Oswego, Laura is the Web Services and Distance Learning Librarian at SUNY Oswego. and Kate is the Digital Content Coordinator at SUNY Oswego. Welcome Michele, Laura, and Kate.

Kate: Hello. Thank you.

Michele: Thanks for having us.

Laura: Thank you.

John: Our teas today are:… Michele, are you drinking tea?

Michele: I am. I’m having a London fog. It felt like a good choice given the kind of rainy day.

John: … and Laura?

Laura: I am drinking the Comfort and Joy tea by Republic of Tea.

Rebecca: Sounds nice for a chilly day.

John: …and Kate?

Kate: I’m enjoying a nice chai tea.

Rebecca: Look at the variety in this group. [LAUGHTER] I have Harsha today, which is a black tea.

John: That sounds rather harsh and a bit different than the comfort and joy. [LAUGHTER] And I have, in the spirit of the season, a Christmas tea today.

Rebecca: So we invited you here today to talk about the article that we co-authored, titled “10-Day Campus aAccessibility Challenge” in a recent special issue of the Journal for Post Secondary Education and Disability. The accessibility challenge was an initiative developed by the workgroup on accessibility practices at SUNY, which you’ve all been an active member of. So first, Can each of you briefly describe how you got involved with accessibility work at SUNY Oswego and some of the specific projects that you’ve worked on? And we’ll start with Michele.

Michele: Thanks, Rebecca. My first introduction was by being part of our initial cohort of faculty accessibility fellows in 2019. So that was a year-long fellowship, where myself and a handful of other faculty members from across the campus were able to learn the importance of things like Universal Design for Learning, build skills and capacity around principles of digital accessibility, and become part of the growing community on campus that was really advocating for a more accessible and inclusive campus.

John: And we do have an earlier podcast episode on the origins of that project, and we’ll share a link to that in the show notes.

Rebecca: Kate?

Kate: Okay, I was hired as the digital accessibility analyst and remediation specialist in 2018. I was primarily focused on assessing and remediating online course materials at that time. When I was hired, I was invited to be in the work group, and quickly became one of the main resources for remediation and accessibility at that time. I’ve been involved with creating our digital accessibility website, many of the written and video tutorials, launching the 10-day accessibility pilot program and other subsequent programs, and currently involved with creating accessibility course modules.

Rebecca: Laura?

Laura: One aspect of my job is to support online learning and teaching. And in that role, Rebecca and a former colleague invited me to be part of the workgroup focused on facilitating the creation of accessible materials for online courses. Over the years, the scope of that workgroup has broadened, and now we focus on accessible practices in general. One of the projects I’ve really enjoyed is providing training on different models of disability.

John: Rebecca, you’re one of the people who put together the accessibility challenge. So could you explain your role in it?

Rebecca: Sure. I am one of the two founding members of our workgroup on accessibility practices at SUNY Oswego, and was the first facilitator of our Faculty Accessibility Fellows Program that Michele was in. So Kate, before we jump in too far with our accessibility challenge discussion, can you first help our audience understand what we mean on our campus by accessibility?

Kate: Sure. So the bare bones basic definition, as paraphrased, would be allowing a person with a disability and a person without a disability, the same or similar experience in the same or similar manner. And we are speaking of it in the digital capacity, so using websites and digital content, digital documents, and allowing people to basically experience them in a very similar way.

John: And before we go any further, could someone tell us what the accessibility challenge is? Michele, can you set the stage for us by providing an overview of the accessibility landscape at SUNY Oswego and the circumstances that led to the development of the accessibility challenge, and also, what exactly that accessibility challenge was?

Michele: For me, it’s hard to separate out the genesis of the accessibility challenge from two other important existing factors. The idea came to us in fall of 2020. And so if we can all put ourselves back there, we had just come out of the first spring of the onset of the COVID19 pandemic. That took our campus, like many others out there, into this rapid switch to online learning, and one that really brought the harsh light on many accessibility barriers that parts of our campus had previously not really observed or had much experience with. We’ve already talked about and highlighted a couple of different ways that our campus has been thinking about accessibility with the workgroup, our Fellows Program, and so we have this long tradition of campus leadership and support around promoting accessibility. But the unprecedented need that the pandemic really illuminated revealed that we needed to move even quicker to build a more robust, more skilled, more engaged community that would be prepared to meet the challenges that our students and faculty were facing. We had historically been offering a lot of different trainings and one-on-one faculty support, but we felt like we needed something much more concentrated, quick, that would be fun and enjoyable for folks to participate in. The pandemic was just in its first 12 months, and people were stressed and feeling isolated, nervous or afraid. We wanted to create an opportunity to connect as well as learn from each other. So we’ve talked about this as a 10-day challenge. It was essentially two weeks of an online community engaged learning experience, where folks signed up and took different asynchronous and sometimes synchronous online courses to build their skills and capacity around accessibility.

Rebecca: So Laura, can you talk a little bit about some of the design considerations that went into the challenge?

Laura: Sure, Rebecca. The workgroup often discusses training and professional development opportunities we can provide to faculty, staff, and students. And as Michele indicated, when we had those discussions in late 2020, we knew that many people were feeling overburdened, disconnected, and disenfranchised. And we didn’t want to add to people’s mental loads, we wanted to craft something that was fun and supportive. So one of the theories underlying our thinking is self-determination theory, which suggests that experiences that support individuals’ experiences of autonomy, competence, and relatedness, or connectedness, will provide the best kinds of motivation. I want to talk about competence first. I think promoting competence around accessibility practices has always been at the core of what we do. However, the increase in online instruction caused by the pandemic made fostering this competence a necessity. We just didn’t have, and we do not have now, the staffing to remediate every course. Moving on to relatedness, I feel that offering a challenge instead of regular professional development opportunities really allowed us to foster that sense of connection. With challenges, there’s a shared goal, and when it comes to pulling people together, a shared goal can be more powerful than a shared interest. I also think that, with challenges, there’s often a more intentional effort at providing support and encouragement to participants. For example, the organizers behind National Novel Writing Month host live Q&As and have collected pep talk letters addressed to their participants written by well-known authors. So while competence and relatedness were things we considered early in the process at the macro level, the ability to foster autonomy and agency came through when we were planning the details. One of the other theories we incorporated into the design of the challenge is Universal Design for Learning (or UDL). I would argue that agency and choice are at the core of UDL, which focuses on providing learners with multiple ways of achieving a learning objective. So we made a point to offer multiple ways for Challenge participants to learn about and apply various accessibility concepts.

Rebecca: So Kate, can you describe the challenge and how it worked?

Kate: Sure, we wanted to basically simplify accessibility and allow all content creators to understand basic accessibility principles. So this challenge was centered around creating accessible Word documents through Microsoft Word and Google Docs. We broke it down, broke down accessibility into bite-sized pieces, and we focused on one topic each day. So we started off by introducing accessibility, we covered what it is, why it’s important, and who it benefits, because that’s sometimes lost in translation, depending on the definition that people think of accessibility. Then we went in and we focused on specific skills. So some of the topics included properly structuring content such as how to semantically make headings and lists. We covered writing alternative text for images, captioning videos, effectively using color, and providing descriptive hyperlinks as some of the basic principles. And then the last couple of days of the challenge ended with some self reflections, sort of what did the participants learn? Did the program help boost their competence around accessibility? …that type of feeling. So we send daily emails to the participants, and these emails give a brief background of today’s topic, again, who it benefits and why it’s important. We provided written and video tutorials that explained how to do the task, and then asked the participants to incorporate that principle into the documents of their choice. We also provided other related articles and sources of information, as well as links to live zoom sessions that were being offered that same day around that particular topic.

John: Laura, can you talk a little bit about the timing of the challenge and how participants were recruited to participate in it?

Laura: So for many years, the Center for Excellence in Learning and Teaching has provided a series of professional development opportunities that are offered for faculty and staff, and are usually led by faculty and staff. These usually are about two weeks before and after the spring semester. The ones that we have in January we refer to as the winter breakout sessions, we have been offering professional development on accessibility practices during the winter and spring breakout sessions for the last few years. So it really just made sense for us to offer the sessions related to the challenge at the same time. As far as recruitment goes, we worked with the Office of Communications and Marketing, they did a news story that was shared with the entire campus, they emailed all faculty, staff, and students. And we also communicated through some smaller communication channels, like the email list for the Center for Excellence in Learning and Teaching.

Michele: If I could just build on a couple of things that Laura said, I think that we really credit the success of our first challenge to the timing of it and the relationship with the Winter Breakout sessions. I think there’s two important reasons for that, is that this period of time is between semesters. So we know that while faculty certainly are anticipating professional development at that time, they also tend to have kind of allocated some time and space to work on it. Secondly, I do think that if we had tried to replicate this at another time during the year, and rebuilt the structure and rebuilt the marketing around it all separately, that would have been just an even heavier lift for our committee that was working on it. So that connection to our existing structure mattered for sure.

Rebecca: We also had students participating. So, previous professional development had focused primarily on faculty and staff. And this particular initiative really invited students into the scope as well. And most students aren’t taking classes at that time. So there was a little more flexibility for students to take on the challenge as well.

John: One of the things we should note is that the timing of doing this in the early stages of COVID probably helped because faculty were using much more digital content, and were aware of how much they didn’t know, in some cases, about using digital content effectively. So I think all those things came together to help make the program remarkably successful. Laura mentioned that we had been doing workshops for a while, but we should probably credit Rebecca with that, because that was one of the first tasks she took on, actually even before she became associate director of the teaching center. We asked her to do a number of workshops, I think, in your very first year here actually on accessibility.

Rebecca: Yeah.

John: …and that hasn’t stopped since then.

Rebecca: No, it hasn’t. [LAUGHTER] I think one of the other things that we might want to also point out about the success is not just the timing in terms of the January sessions, but also that our involvement in accessibility on campus was starting to mature. We already had campus-wide initiatives leading up to this particular one. And the first cohort of faculty accessibility fellows had completed in 2019. So we also had those fellows to support this initiative during COVID. So Michele, you spearheaded the evaluation of the challenge, can you talk a little bit about the methods used and the results of the challenge?

Michele: I think when we first came up with this idea, the first thing we did was tried to see if there were other models out there that we could pull from. And while I think there’s other examples of challenges, we knew early on, we had a hunch, that what we were doing was kind of novel and unique. And because of that, it was important for us not just to document what we were doing, but to have some attempt to gauge the impact that it was having, I think this would be helpful for us for a couple of reasons. One, just our ability to improve on future iterations or efforts that we would do in this space. But also, I think that you might start getting a sense that all of us feel really passionate and strongly about this. And so the ability for us to advocate beyond our own campus and share what we were doing and help others understand the impacts of it was important for us in terms of documenting and gathering data. So we took all sorts of approaches to gathering data, everything from monitoring the open rates on the emails that went out across campus, to looking at our website traffic through Google Analytics, but the majority of the data came from a pre- and post-set of survey questions. So we did everything from ask folks when they first started to reflect a little bit around their motivation. This gets at some of the things that Laura was sharing about our initial design, about why people were participating and what they were looking for from the challenge, all the way up to then in the post-survey asking folks, as Kate mentioned, to reflect on their experiences. From those surveys, we were really able to pull out key qualitative and quantitative data to get a sense of what motivated folks to join, really understand how their confidence changed and increased in their ability to do things like define accessibility, to be able to make a Word document digitally accessible, but also just understand what they enjoyed most. And over and over again, I think the thing that we learned that probably was maybe most surprising and really nice kind of unexpected benefit was folks reporting that they really enjoyed being part of the learning community together. and the sense of being part of something that was bigger than just “Hey, I’m learning some new skills to teach my class or to send out more accessible emails,” but understanding that they were sort of joining and connecting into this broader movement that was happening on campus was, I think, one of our most surprising and also exciting takeaways.

Rebecca: I think one thing that we didn’t mention that might be worth noting here, especially after you were talking about the surveys is that we did prime our audience at the academic affairs retreat in August, leading up to the fall 2020 semester, by having a few minutes on the agenda to talk about accessibility and to get the academic community aware of digital accessibility. And then the challenge followed up only a few months later.

John: Kate, can you talk briefly about some of the iterations of the project that follow that initial 10-Day Challenge.

Kate: So the initial challenge was held in January of 2021, as we mentioned, and March of 21, we held a presentations challenge, which focused on creating accessible presentations using PowerPoint and Google Slides. This was a weekly challenge, meaning that participants received one email each week for four weeks that focused on one topic. We also provided them with background information, written and video tutorials, and additional resources in the same manner that we did for the initial 10-Day Challenge. And then in January of 22, we ran a five-day accessibility challenge. This was formatted in a very similar manner to the 10-Day Challenge, but we basically split the content into two and created two tracks: we had a beginner level and an intermediate level. Each day, again, highlighted one topic, we provided participants with background information, the tutorials, and additional resources. But this time, participants could choose what content to work on for each day, whether they wanted to stick with the beginner track or go to the more advanced track or do a combination of both.

Rebecca: So Michele, can you talk a little bit about the newest iteration of the project that’s currently in progress?

Michele: I am so excited [LAUGHTER] to talk about the newest iteration of it, because really, this new version has given us a way to massively scale up what we started as kind of this idea of doing a 10-day challenge. Last fall, the entire SUNY system migrated to a new common learning management system. And when that happened, members of our team started imagining a way that we could use that common system to develop an asynchronous customizable version of our challenge that could be deployed across the 60+ universities, schools, campuses across SUNY. We applied for and got a nice grant to support the development of this idea. And there is a really fantastic team, committed faculty, staff, and even students here at Oswego now working to bring this to fruition. And our goal is to pilot it broadly this coming spring, but here at Oswego, we’re going to come back to our roots with the winter breakout session, and we’ll launch the first iteration of it and be able to get some feedback in the next couple of weeks here.

John: And the grant that funded it was a SUNY Innovative Instructional Technology Grant. We should credit SUNY for providing this competitive grant program. Could each of you provide a bit of advice for anyone thinking of doing this at their own institution?

Michele: I’ll start, and I think that we used a pretty big variety of resources. So we didn’t just kind of create material from scratch, we also linked out to things like existing resources from Deque, we pulled in literature and other articles that folks have read. So I think that the biggest takeaway, I would suggest, is that you can do this as big of a scale or as small, you could have a three-day challenge, it doesn’t need to be 10. But starting anywhere, and recognizing your capacity and reaching out to use other existing resources is a good way to supplement if you perhaps don’t have as big of a pool to draw from in terms of internally on your own campus.

Laura: I would add to that just starting wherever you are with whatever resources or personnel you have, it doesn’t have to be a fancy initiative. It can be sort of a grassroots within your own department or as small as you want it to be. But just getting started and sharing out whatever information you have is something, it’s movement in the right direction.

John: Following up on Kate’s comment, this is very consistent with Tom Tobin’s plus one strategy, start with some small changes, and then build on those every semester as you move forward.

Rebecca: In the show notes, we’ll link out to an overview of our challenge as well as the article that we wrote on the challenge.

Michele: You know, the only other thing that I would say is that it’s important to find support and partners and maybe places that you might not expect on campus. So thinking about how to connect this with your campus DEI efforts more broadly, or working with your accessibility resources. Again, we talked about so many different areas where we got support, even the communications and marketing team really helped us, but our CTS team, I think finding those collaborators is a big part of how to ensure something like this can be successful.

John: And CTS is Campus Technology Services.

Rebecca: So we always wrap up by asking: “What’s next?”

Laura: So something that I’m working on right now is creating a guide that talks about the accessibility features that are available from each of our major database vendors like EBSCO, and ProQuest, just to make those features a little bit more discoverable… accessible… [LAUGHTER] to our users. We try to talk about those in our instruction that we do, but they’re not always obvious.

Kate: So I’ve presented at a number of different conferences, and I’ve talked about the accessibility initiative at Oswego, and this particular challenge and some of our iterations. So I hope to continue that and just kind of share the good word about what Oswego is doing and some of our projects that we’ve been working on and how we can help other campuses or help other departments or people implement similar types of projects.

Rebecca: And how about you, Michele?

Michele: Well, I think I gave it a little bit away, that most of my accessibility work right now is focused on making sure that our new iteration of the Challenge gets off the ground, and we’ve got everybody all hands on deck with that. Beyond that, though, Rebecca, you and I are working on a fun project when we find ourselves with time to take a similar approach in terms of documenting the impacts of accessibility work on our campus. And we interviewed all of the first few cohorts of our campus accessibility fellows, and we’re in the process of trying to figure out what we’ve got there and how that I think shares the story about how Oswego is maturing in its process of working to achieve accessibility, and a more inclusive environment.

Rebecca: Well, thank you all for your work in accessibility, and for sharing that today.

Michele: Thanks for having us.

Kate: Thanks for having us.

Laura: Thank you for having us.

John: Thank you. It’s great talking to all of you and we’ll be seeing you during the winter breakouts very shortly.

[MUSIC]

John: If you’ve enjoyed this podcast, please subscribe and leave a review on iTunes or your favorite podcast service. To continue the conversation, join us on our Tea for Teaching Facebook page.

Rebecca: You can find show notes, transcripts and other materials on teaforteaching.com. Music by Michael Gary Brewer.

[MUSIC]

199. Revisiting Diverse Classrooms

As diversity and inclusion initiatives mature, evaluation and improvement are prioritized. In this episode, Melina Ivanchikova and Matt Ouelett join us to discuss how one such program has evolved. Matt is the Founding Executive Director at Cornell University’s Center for Teaching Innovation. Melina is the Associate Director for inclusive Teaching in the Center. They developed Cornell’s EdX MOOC on Teaching and Learning in the Diverse Classroom.

Shownotes

Transcript

John:
As diversity and inclusion initiatives mature, evaluation and improvement are prioritized. In this episode, we discuss how one such program has evolved.

[MUSIC]

John:
Thanks for joining us for Tea for Teaching, an informal discussion of innovative and effective practices in teaching and learning.

Rebecca:
This podcast series is hosted by John Kane, an economist…

John:
…and Rebecca Mushtare, a graphic designer.

Rebecca:
Together, we run the Center for Excellence in Learning and Teaching at the State University of New York at Oswego.

[MUSIC]

Rebecca:
Our guests today are Melina Ivanchikova and Matt Ouelett. Matt is the Founding Executive Director at Cornell University’s Center for Teaching Innovation. Melina is the Associate Director for inclusive Teaching in the center. Welcome back.

Mathew:
Thank you. Delighted to join you again.

Melina:
It’s great to be here.

John:
It’s good to talk to you again. This is overdue. We had planned to talk to you after we had taken a group of people through the Inclusive Teaching MOOC that we’ll be talking about, and then this pandemic intervened, and we didn’t quite get to that. So I’m glad we’re finally able to schedule this. Our teas today are:

Mathew:
I’m personally not drinking anything right now. But if I was, I’d be drinking something in the family of Earl Grey. I like a black tea.

Melina:
It’s definitely the Earl Grey time of day,.I’m just drinking water, because of the heat.

Rebecca:
90 degree weather.

Melina:
I want to hold up a tea that Matt occasionally brings for us at staff meetings, which is a gift. You put this little bulb into hot water and it opens up slowly into a flower and has this beautiful aroma to it, and everybody delights in it. So it just causes this moment of group joy. But Matt will know what the name of that tea is.

Mathew:
It’s a green tea, I think it’s sometimes referred to as a lotus bloom. So, thank you, Melina, that’s really kind of you to mention that.

Rebecca:
And I have sa easonally inappropriate Christmas tea. [LAUGHTER]

Melina:
That sounds good.

Rebecca:
I was looking for a little spice.

Melina:
Spices are cooling.

John:
I also have a seasonally inappropriate spring cherry green tea.

Mathew:
They both sound delicious.

MELIN: I wish we could be in the same room together.

Rebecca:
and tea testing. [LAUGHTER]

Melina:
Exactly.

Rebecca:
We have all the teas. [LAUGHTER]

John:
In our conference room, we have hundreds of teas. If you’re ever up on campus, we’re happy to share some with you. In an earlier podcast, we talked to you about the Teaching and Learning in the Diverse Classroom MOOC that you were developing at Cornell and were to release shortly. We had agreed to discuss this after we had a cohort of our faculty go through it. But we had a few other things intervene, including a global pandemic, and we’ve actually had three cohorts go through it. And we’d like to talk to you about the MOOC, and, in general, how it’s gone and where it’s going. But because it’s been a while since we’ve talked about this, could you provide a little bit of background on the origin of this MOOC?

Mathew:
in 2017, when the Center for Teaching innovation was first formed, we were trying to discern strategic projects that were of interest to our selves, but also serve the common good sort of attach themselves to initiatives that were campus wide. And Melina and I gained the support of senior academic leaders to do a course for faculty on campus related to teaching inclusively. So initially, the genesis of this idea was a professional faculty development experience on campus. And then the more that we got sort of embedded in the project, it became really clear to us that it could also answer another strong desire that we had, which was to contribute something broader, something that other institutions could take advantage of, as well. So that’s where the genesis of the idea have moved from an on campus resource to something on a platform like EdX. They’ve been great colleagues, and really wonderful to work with. But it galvanized us, I think, to think both more broadly, but also more specifically, and by more broadly, I mean, we were trying to think about what in the US context stands up to an international conversation around social justice, equity and diversity, and what is uniquely American, and also, for u,s what was uniquely Cornell’s context versus what might have resonance more broadly. So the process of putting it together was really driven locally. But our eye was always on trying to deliver something that might be of use to our colleagues more broadly. Melina, does that resonate for you?

Melina:
Yes, I think we were doing our best at the beginning, floating ideas, and pleasantly surprised when we got the confirmation from our senior leadership. They really thought it would be a good way, and a different way to provide an opportunity for people to engage with this kind of a course, either in groups together or asynchronously by oneself to have a private learning experience. But what appealed was an online asynchronous experience, that wasn’t going to be hours and hours. Early on, we had a lot of conversations about how to keep this to four or five weeks, something reasonable, for professional busy people.

Rebecca:
That length was one of the things I really appreciated about it in that it was a really nice concise, but very specific and detailed, all at the same time. So it really felt manageable. I know we had like three cohorts go through on our campus and I was unable to follow along during the first ones but I was following along right when the pandemic hit and found taking the course at that particular moment really poignant.

Mathew:
This was our experience on our campus too. I’ll be just very honest with you and say I felt honor would be served if Melina and I offered the course one time on campus and we had anybody take at it. It’s sort of like we delivered and after that it’s sort of up to the universe to find footing. But we have consistently had really excellent participation on campus. And I’ll let Melina speak more to the facts and figures. But even this spring, we’re literally just now completing a spring version of it on campus. And we’ve had a really lovely distribution between faculty, graduate students and staff… almost a third, a third, a third, again, and the interest doesn’t seem to be diminishing. And so, Rebecca, I can’t wait to hear more from you and John about what your experiences were with your cohorts. Because part of the joy of doing this is hearing back from campuses. Did it help? Did it galvanize and help facilitate some conversations that were context specific? And we really hope that we could provide the general introductory sort of framework, provide some useful resources in terms of exercises, but then really trust the process would unfold at a campus level in the way that it needed to. So that’s not a rhetorical question, I would love to hear more.

Melina:
To be honest, I was really hoping we could turn the conversation there, too. I really wanted to hear how your local learning communities went three is a significant number.

Mathew:
It’s fantastic. Yeah, that’s serious dedication, and a sign of positive response. So we’d love to hear more.

John:
Each time, I think, we had between 30 and 45 people attending, somewhere in that range. They were mostly faculty, but we did have a few administrators. And one thing that was really effective is one of the faculty members, in the third iteration of that, brought in a couple of her students. And that made it much more powerful. Because while the stories that are provided in the MOOC, in the videos from Cornell students and Cornell faculty are very well done and very moving, when a student gets up and talks about their own experiences and the challenges they face, as a local example of that it’s even more powerful. A number of people signed up for it on their own. But most of the people actually met every week, where we provided three or four times to let people come in at times that were convenient. We’d watch most or all of the videos, and then we discuss each of them. Sometimes we didn’t get through all of them, because the discussions went for a long time. Other times, we were able to get through most of them, and then people did the rest of the work on their own outside. But the discussions were really effective. And having people talk about it in person worked really well. And I think it helped ensure that everyone finished the MOOC, or that nearly everyone finished the MOOC. I know we had some people who didn’t do all the written work, but they at least attended most or all the sessions. And for us, at least, I think having the weekly meeting served as a nice commitment device, which tended to help maintain persistence. And it worked really well. And people have been asking about when we’re going to take another cohort through. And we’ll be planning to do that this fall. I think overall it was a tremendous success on campus. And we did have a few administrators attend, but not quite as many as you received. And we did have some staff members too. But it was mostly faculty.

Rebecca:
I think it was a really nice complement to some of the other work that we had already started doing, but just didn’t have the capacity to roll out the equivalent of that course on our own. And so it was really, really helpful to us. We had done a couple of reading groups related to racism previous to that. We have a really robust accessibility program on our campus and have been doing a lot of professional development around disability and accessibility. And so leveling up to inclusive pedagogy is really where we wanted to be going. [LAUGHTER] And this was a really nice structured way for us to get there. So we’ve been really thrilled with how many people have participated. And I think it really informed a lot of the work that folks did over the past year during the pandemic as well, people became really aware of some of the inequities that weren’t as visible previously.

Melina:
Thank you so much for sharing some details. It’s delightful, even just to picture briefly how you chose to facilitate those and the responses. I love the searching for authentic stories from your own campus, with having students present. That seems really exciting. This might be a good time to mention a couple of things. One is that we made the decision in January to move from a instructor-paced model to having it be a self-paced model, which means now that the course is open all year round. And the reason for that was to give campuses and facilitators more flexibility to run the course on the schedule that worked for them, because we kept trying to guess and get it right, but sometimes we’d get right in the middle of the busiest part of the semester, which some people loved but other people… it didn’t work so well for them. So I think that’s a good decision. We started to wonder more about how are people facilitating the course we’re doing and trying to reach out to them and have conversations or looking for a little bit of feedback, even informally, just like this, to see how things were going. So, we heard similar things from a few others like they got inspired to look for the stories that were from their own community, in their own students. And there’s many places to look for stories like that: the student newspapers, conversations with faculty, as you’ve described,

Mathew:
I love your strategy of a faculty member bringing their own students and that there’s no substitute for that. So I love that…that’s a great idea. Can I say too, Melina, this is a little bit of the inside part. But it was a big moment for us to let go of the instructor-led version of the MOOC and partially, we just needed to have a reassurance that we had done a good job, that the quality of the work was substantial enough that it could just sort of go forth. And we were always confident that our colleagues could facilitate it well. I think, John and Rebecca, it’s such a compliment to your on campus facilitation, because we know the number one thing here is not the advertising, it’s word of mouth. And if colleagues are saying to their friends and associates, “Oh, yeah, it wasn’t a terrible thing, you know, it was an okay use of my time” …then we know that’s so much more persuasive than any kind of blitz you could do through email or anything else. And if you’re continuing to get this large group, and that’s a significant proportion of your faculty continuing to find this a good use of their time, then Melina, we can take a deep breath now. We can sort of say, “It’s okay, we let our baby go out into the world, and it’s gonna be okay.”

Melina:
But last year was a very unique year. So we had a giant boost. As soon as the pandemic started, people enrolled in the course. We decided to run the course again, earlier than we had planned in response to the street movement and fighting for racial justice. And we had a giant leap in attendance here at Cornell as a result of that. And then we run another learning community series in October. And then Matt mentioned, we ran one in the spring too. We do have some fun things to report out on in terms of patterns of what people are saying about what they’re learning. We have a pre-post survey that gives us a sense of how people feel at the beginning, and then matches to their experience of how they feel at the end. And so I was surprised by the things that floated to the top. So I can share what the top four things were. The number one thing that they moved the most on… so this was things that they’ve collectively they move the most on… So the first one was, “I’m aware of campus resources to support colleagues and students in sustaining inclusive learning environments.” I don’t know why that one’s surprised me. But I think even though our course is sort of the Cornell example, most college campuses in the US have all sorts of support and offices in place. And so this might have been the place where they finally got to hear the list of all the different offices that support student learning and accessibility. The second one was “I feel prepared to address controversial comments that may arise in class.” But that was one worry that we had initially, was that an asynchronous online course would never take the place of a face-to-face learning experience. This shows me and Matt’s bias also, because we’ve been strongly face-to-face instructors for most of our teaching careers. So we had to learn, ourselves, how to be online instructors, and what that meant… how to have a stronger presence in the course itself. So between our pilot version of the course and the second iteration, we added more videos of ourselves. And so we were very gratified by seeing this number of people feel more competent around this. The other one is “I’m informed about specific strategies for creating more inclusive classrooms.” And the fourth one is “I feel confident I can evaluate my course structure and materials for inclusivity.” So that’s where things are trending very strongly. We’re hoping to publish some findings pretty soon about that. And then the other response that we hear over and over again, is how moving the videos were, which to me is personally gratifying, because from the moment when I was a little girl, my father used to read to me every night before bed and, tried and true, I do the same with my kids. Stories were just my way into learning about the world and continue to be so. So it’s just the thing that moves us, our emotions, it’s the thing that makes us open to caring about systemic change, because the door opens to us through individuals… the stories and experiences of discrimination. When we share in community about our own experiences of discrimination and bias, and even our own mistakes that we’ve made with others. I think that kind of learning is so powerful. And so I think that we were able, through the videos, to lift that experience of storytelling,

John:
The narratives in there are extremely powerful, and people reacted really positively to them.

Rebecca:
…especially because there were such a wide variety of disciplines reflected, which I think is really important and sometimes can be challenging for an individual campus to do a small workshop series or something and get that broad of representation at each little event. You might have representation throughout a whole semester or a whole academic year, but maybe difficult to have that much representation in a single sitting of something

Mathew:
Absolutely. Even like the tried and true method of a panel, It doesn’t really necessarily lend itself for people to really do a deep dive or really share. The other thing that I’ve come to appreciate even more deeply is the power of getting out ahead of a crisis and providing an opportunity for folks to just talk, to grapple with ideas, provide them some frameworks. They may not like Melina and I had this very interesting conversation with one of our colleagues who was going through the reading list saying, “too aggressive,” “not deep enough,” and was just sort of a typical faculty critique of the reading list. I was like, “Super engaged, I love it.” Absolutely. Bring it on. I’m not changing any of the readings, but I loved having that conversation, because I thought, that’s someone who’s really gotten engaged and is trying to figure out how to apply this in the context of her work and her discipline and her students. And for me, that’s the best that it gets. But it is this capacity building or resilience building. So all of your cohorts, all those folks who sat together, that’s a transformative human experience. It sort of harkens back to the sitting around the campfire. They’ve had this moment together that… I don’t know when or how, but I’m positive it will do good. It will do good for the campus. And it will do good for students. And nothing else, like Melina was suggesting, it gives you a small cohort of colleagues to rely on and to say, “I’m not really sure about this, what do you think? What would you do in this situation?” And the other thing that we came to learn, which I have to say, Melina and I were both very slow to want to do anything online. But we also were very suspicious of lurkers. And we were sort of like, “Well, where are these people? They’ve signed up, but they’re here, but they’re not posting anything in the discussion board. But I’ve now come to really embrace lurking as a form of learning. I’m not dismissive of it at all. I think some people want to be in the conversation. They’re taking it in, they’re absorbing it, but they just don’t feel like they have a lot they want to say yet. Or someone else has already said it, or they’re waiting to see what other people have to say. So Melina and I have, a number of times, come back around to this conversation about what does it mean to really be engaged. And I think our growth edge, our learning, has been to really expand that definition of what it means to be engaged. So if you sign up for the course, but you never log in, that’s not engaged, that’s wishful thinking. But if you sign in and you tap through any of the videos, or even look at the resources, like I had to smile when you said your colleague maybe didn’t do all of the writing. Not a problem. What we’re finding is that people will circle back around. Like we’ve had a number of people who’ve taken the course twice. I think that’s a phenomenal commitment on a faculty member’s part, I mean, just given how stretched everybody is for time.

Melina:
Yeah, I have a faculty member who emailed me today saying I can’t wait for next spring, when will offer learning community opportunities again, so that I can take it for the third time. [LAUGHTER] And she was trying to remember where she could find the references to active learning strategies. So I’m like, “those are in Module Three.” “Oh, great.” That’s what she was really looking for. There was a new faculty member at the University of Pittsburgh who contacted me what seems like ages ago, it turns out, it was only last December, but it feels like three years ago, and she wanted to talk about how we made the videos because she wanted to make videos on her own campus. And so that was really inspiring. And she recently reached out again, and I met with her this morning, and she’s gotten all her academic leadership on board, they’re going to make their own asynchronous class, they have a video team in place to make it. This is inspiring, because our action plans are always inspiring. And sometimes a person’s action plan is this is a draft of my syllabus diversity statement, or this is my plan for TAs or graduate students. Sometimes they’re thinking of a plan that will be years down the road, or they’re thinking how to bring in diversified speakers. All of those are strategies that we took all of the action plans that people had submitted locally and made word clouds with them, and the word student is the thing. It just stood out as the most giant thing. And so I thought, wow, this is telling me that student centered learning strategies are the thing that people are walking away with. It was a litmus test, but this person took it over and above. And so I just thought, it’s a ripple effect. It’s her project. And she’ll go on to inspire others. We’ve had people come back and say, “Can you do one for librarians? Can you do one for teaching graduate students? Can you do one for the law profession or medical profession?” She’s making one that’s anchored in the medical profession. So I just celebrated her and said, “I hope you can make it a MOOC and not just for your own campus.” Maybe the same thing will happen to them that happened to us, which is they’ll start small and then dive out.

Rebecca:
It’s amazing how projects sometimes balloon like that.[LAUGHTER] Like, wow, that’s not quite what I had in mind and now I have this giant thing that I’m doing. We’re glad that it happened. I wanted to comment a little bit, Matt, on lurking. As a lurker, I thought I might just confess, like what lurkers do. So I followed along twice, the first time I was an active lurker, in part because I was doing a lot of self reflection, and I didn’t want to communicate with other people while I was processing. I had to have some of that time and space to process for myself and how that related to other diversity, equity and inclusion things that I was engaged in, and so that I could then articulate to other people how that fit in with what I was doing, because I needed that time and space to process. And then the second time, I was an active, engaged participant, but I definitely lurked the first time and it was really to have that self-reflection time.

Mathew:
I’m so glad you did. You have to do that. Otherwise, the tension between making ourselves vulnerable and protecting ourselves can be immobilizing. I’m delighted to hear that. I actually think, Milena, that might be something interesting. We figured out early on that people needed us to normalize posting to a discussion list is not academic writing, just post your thought and let things evolve. And we sort of struggled with that and figured out some language on that. But now I’m wondering… Rebecca, do you think it would be helpful if we posted a little something about the benefit of being a lurker, to just sort of normalize that and say, “This is really emotional, and it’s deep And maybe you just want to slide through and focus on yourself, and that’s perfectly fine.”

Rebecca:
Yeah, maybe we don’t call it lurking. But really, it’s more like a journaling

MATTHEW: Yes.

Rebecca:
Like a self reflection kind of activity. Like I did a lot of the activities a first time just kind of in my notebook and was thinking through things.

Mathew:
See, I think you’ve put your finger on one of the attributes of life in academia and higher ed that stymies this kind of work, which is we leap to action, and we don’t provide enough opportunity for ourselves to just do the kind of internal work we need to to feel some sense of groundedness. What do I think? What have my experiences been? What has worked for me and what am I still working on? …kind of things. And to be quite honest, you would have been my favorite student. If that was what you got in round one, I would have been totally happy, but moving it into the campus or into a discussion with your colleagues. That for me is icing on the cake, because you as a teacher will be transformed by that, where you’ll never approach any of this stuff the same way again.

Melina:
I have a friend who’s an internet scholar, so she actually researches lurking. I read a draft of an article that she wrote where she actually talked about the importance of lurking for learning about different others… like basically, it was making an argument that lurking is a really good way to learn how to be an ally, to learn about groups that you’re not a member of, to learn what new vocabulary is out there, in terms of how to talk about certain topics. I know, there’s a lot of anxiety about offending people and getting the terms right. And I’m at the point now where I’m likely to make mistakes, because things have changed enough within my own lifetime that the vocabulary is constantly really being updated. I think that anything we can do to reduce anxiety and help people feel more connected to each other, to the course, to have opportunities to just reflect on their own experiences. And you’re not the only one who engaged with the course that way, Rebecca. The woman I talked to this morning did the same. She posted, but she would only post at the end of reading every other person’s reflections. And I’ll say, just in case somebody goes to the course and says, “Well, where are the discussion boards?” …that was one of the things that we ended up giving up in moving to the self-paced modality. And that’s because we couldn’t staff moderators 24/7. Before we were able to have a robust and temporary staff in place that would help us moderate the discussion boards. We just know that sometimes there are bad actors who aren’t there for learning. We never had trouble in our discussion boards, they were lovely, so that was such a difficult decision to make. But we revised the guide that we wrote for facilitators to just encourage thinking about and talking about alternative means to supplement those, whether it’s a closed Facebook group or a discussion board in Canvas, or leaving extra time during the face-to-face opportunities. But it sounds like, in your structure, your face-to-face opportunities are giving people plenty of opportunity for discussion.

Rebecca:
Can you talk a little bit about how you facilitated at Cornell?

Melina:
Sure, I’d be delighted to. It’s complicated because it’s not the same every time. So just to give you a sense, I co-facilitated with another staff member from our center, we did a faculty interdisciplinary learning community, same person with addition two other staff, one person from the graduate school. We did the one for graduate students and postdocs together with a slightly different curriculum. I partnered with a faculty member from the school for integrative Plant Sciences and we anchored that one in the department this last time. This is like the story of my life. I used to team teach as a community college professor, but I was the one that had to be the team teacher with everybody. So every year I had two or three new teaching partners for the same course. So I’d be basically begging them to use my course syllabus so that we could have a little bit of sanity for me. So I love this because people have different facilitation styles, they bring different skills to the table. So it’s very inspiring, and they’re very different. So the interdisciplinary faculty cohort is one kind of experience. The faculty there basically love hearing about similarities and differences, like they’re so relieved to find colleagues who care just as much as they do about inclusion. And they’re delighted to hear about strategies that maybe they can try and they’re also relieved to share the knotty points of difficulty that others may not be facing that are discipline specific to them. And then, in the cohorts that we’ve led that are anchored in the department, those conversations are just as rich because you can focus on things that are important to that group. So in the School For Integrative Plant Sciences, we asked the chair to provide a scenario for a difficult conversation so that we could have a little practice around that. And they’re remodeling their entranceway. So they’re having these discussions about how to portray their discipline. And so the argument is about the history of the discipline and all the white male people versus wanting to diversify the discipline nowadays and what they want to do. So we had a pretty amazing sort of hot topics dialogue that I think left them feeling more empowered and more ready. And the person who’s actually truly leading that initiative was also relieved to hear all the different opinions. And it was really important to hear the different perspectives. I don’t know if that completely answers your question. I’m just right, fresh out of doing those. So I kept a journal where I just kept writing down little ideas. Matt and I keep talking about writing a book about this. Like, I want to make sure I write about this and write about that and write about this. So it was a deeply reflective process for me. I keep learning a tremendous amount. And sometimes, to go back to Matt’s earlier comment, we’re not going to change the readings, but sometimes we do go and make updates or add references. we weren’t able to touch on every single identity category. And sometimes people don’t find themselves and they say, “Why didn’t you talk about this or that?” And so then we make an effort to do that. And I have a running list of edits that are ready to be worked on for the next version of the course that gets posted.

Mathew:
If I could tailgate, Melina, there are two points that you made that I just think are so evocative of our approach to this. One is we really wait to see who’s registered and how they fall out. Are there cohorts? Are there natural cohorts that emerge from that, and that was your point, Melina, about it being complicated, and sort of last minute, because we sort of wait to see who’s on board. And then your second point that I just want to reiterate is, it’s organic. And I think we’re both learning both about the DEI issues, but also about teaching and teaching in an online environment. And what does it mean to have a global perspective in a MOOC? This is new to both of us still. And so it’s always really interesting. And we’re trying to still… like Melina has revised the handbook for facilitators every single semester, because we keep getting really good ideas from folks across the spectrum who have tried some things out and said, “This really worked, and this didn’t.” And our goal always is to make it as useful as possible. So it also keeps it really interesting. So it’s the same course. But it’s never the same course, you know that, you’re both deeply embedded in teaching as well.

John:
Yeah, the discussions vary dramatically depending on the specific composition. And when we were meeting three times a week, or four times a week one time, each discussion with a little different depending on who happened to show up that day. And it worked well, though. I appreciated the fact that I got to participate in many of those discussions.

Mathew:
In the ideal world, that’s exactly what it would be, you would sort of have a flipped classroom, you would do the online course. But you would always have a cohort of people to talk through your ideas with and I think that’s, for me, the ideal scenario. And I have to ask, are you assessing this? Obviously, people being there is one key assessment, that’s a huge vote of confidence. So clearly, you’re doing really well. The fact that they come back, that’s even better evidence.

John:
We have not done any formal assessments. We’d like to, but we’re somewhat understaffed. We’d like to assess many more of the things that we’re doing at the teaching center, and certainly the effectiveness of this would be useful. I wish we had a good answer for you on that.

Mathew:
Actually, that’s a really good answer, John, because it’s sort of provoking me to think, together with Melina. We’ve got the protocol that we use, the pre-post, and Melina and our other colleague, Amy Cardace Ardays are working on publishing that protocol. But that might be something that if we can move that process along, that would give you something at the campus level, easy to administer, and really, really interesting. So it’s all self report, of course, but it at least gives you a sense of over time, in general, and an aggregated level, what our faculty finding useful about the experience in terms of their own learning and development. I hadn’t thought of that. Yeah,

Melina:
I did a presentation at the IUPUI conference, and, as a result of that, I have started collaborating with a couple of other institutions who are in particular interested in how to assess their inclusive teaching interventions. And so, in one case, they started by wanting to use our protocol, but embed the protocol in the other part of their plan that they had in place. So we’ll be presenting together as a team this year at IUPUI, which I’m excited about. And I also think that assessing the learning communities is its own sticky wicket. The learning goals are both the same ones that are in the course and you also want to know whether the learning community itself went as well as it could have or what you might do differently because I still have a goal here locally at Cornell to have more of these department level immersions because those are the ones that have been pretty exciting because colleagues suddenly see each other with new eyes, like they see their colleagues as co-agents for change and social justice work instead of having the experience in the interdisciplinary group that I mentioned where they’re like, “Thank goodness, there’s someone over across campus who cares as much as I do.” So part of assessment is being able to tell your story persuasively about what you’re doing and why people should participate.

Mathew:
I think also, part of what assessment can do is reflect on what’s next. What’s the growth edge here? What would help people in the next step and so as Melina said, departments are our big go-to next step. We’re really interested in working with a coherent subset of people we’ll never get an entire department. And we don’t need that. We don’t need unanimity. We just need a core of consensus that this is a worthwhile use of their time. And what Melina hasn’t mentioned, is this other project she’s working on with another colleague of ours that I think is super interesting, which is curriculum mapping through a DEI lens. And so really, when we think about systemic change, in building more multicultural, inclusive institutions, the department is really the unit of analysis. That’s where the work happens. And it’s also where the chief stakeholders stay the longest. And so, Provosts rollover, Chancellors rollover, presidents come and go, but departments mostly stay intact. And so, if they choose to invest in this sort of critical analyses of DEI issues, there’s great possibility for really changing long term the experiences of undergrads and grads and also the people who are part of the department. It goes to recruitment and retention at every level, from undergrads,to grad students to new and junior faculty. So we’ve been sort of building, socializing the course on campus, building a sense that this is a good use of your time globally. And then Melina has… how many departments have you’ve worked with now? Four? Three?

Melina:
We have three on deck for the fall, and had those initial conversations about getting things started and meeting them specifically where they are at in their process. People have expressed different beginning points or interests for where they want to get started. But this is what my colleague Kathleen Landy, who is really helping us to visualize difficult concepts in a very simple way. She’s basically created some tools that we can use to lead people through this process. And we’re socializing… it might not be the right word… but we’re basically getting the word out that this is a program and a service that we offer, and having some initial conversations with folks to just let them know what this is and how the resource works. And, so far, the reception has been really positive. And I think there’s just a different set of needs. We sometimes just talk about different entry points, maybe people want to think about curriculum, maybe they really want to think about pedagogy. I met with a group today that really wanted to help getting a discussion started about social identities and implicit bias. And so that’s really about instructor self reflection, and what our lived experiences have been, and then how we translate those into our teaching practices. So, one fantasy that I have is that our portfolio basically runs the gamut around that framework, so that people who want to work on curriculum have a rich tool for curriculum mapping, and then they also get the benefit of the facilitated dialogue and deeper conversations.

Mathew:
Yeah, I’m a big follower of the sort of John Dewey approach, start where the learner wants to start. And in many cases, all roads lead to Rome. It doesn’t really matter where we start if we have a holistic systems perspective.

Rebecca:
… and the desire to start.

Mathew:
Absolutely. [LAUGHTER] That’s the critical piece. Exactly.

Melina:
Which is an important threshold to cross over… the desire to start. People come to us because they want to, as opposed to this is now a university requirement or something like that, because that threshold is so important and meaningful.

John:
I think a lot of campuses have reached that threshold now because the pandemic, as Rebecca had mentioned earlier, has revealed a lot of the inequities and challenges that our students face in ways that were always there, but that faculty may not have been as fully aware of. It’s much harder to ignore some of the challenges our students face when you had to deal with them in class every day, when you can see them struggling with things that would be hidden when they were on campus. Many people are ready for addressing these issues and these challenges.

Mathew:
I couldn’t agree more. I think timing is everything. And our hope is to build a port of entry. That, like Melina mentioned very early on, we do everything we can to bring people’s anxiety down so they can relax and be in a mode that allows the learning to take place. If it’s okay, I’d love to hear from the two of you about what would you like to see in Teaching and Learning in the Diverse Classroom? What would you see as a next step?

Melina:
We were thinking of maybe starting a podcast. [LAUGHTER] Just kidding, just kidding.

John:
We’d be happy to help.

Melina:
We love your podcast.

Mathew:
Yeah.

Rebecca:
That was one of those projects that started small that blew up big as well. [LAUGHTER]

Rebecca:
I do have an answer. One of the things that I think that we struggle with… limited resources… and also, the complexity of timing is always a challenge being able to bring people together at a specific time, so we offer things at multiple times. One of the things that we always have trouble measuring or reporting out Is what do people do with this information? And so some of the pre- and post-testing that you were mentioning before, I think, gets at that a little bit. But what’s the reflection that happens a specific period of time afterward, is something that we haven’t done yet. We haven’t engaged. I think we both have this inclination to want to do some of that stuff, but like, not always the capacity to do it. And then also, we’ve tried a couple of things like badges if you want to tell your story. And sometimes it’s hard to collect that information in a way that’s useful, that doesn’t take ages for someone to produce to submit it to us. And then also to like, analyze it. [LAUGHTER]

Mathew:
That’s a great point, we’ve bandied about this idea of sort of a retrospective survey, like a semester out, a year out, two years out, what remains important or salient? or what have you done differently? And we’re still, I think, in discussion. Is that a way to say it, Melina? We haven’t really resolved yet how to do that. And for us, it’s the same issue. It’s bandwidth.

Melina:
I appreciated the fact that Matt was writing down your idea, Rebecca, [LAUGHTER] because sometimes it’s a matter of timing, getting us at the right flow of the creative curve, and also the amount of times that we get the same ask. So if somebody else had asked for more videos that had faculty talking about successful strategies and how to implement them. So we might be able to talk to your point and meet that person’s invitation. And the other requests that we’ve had, which we haven’t had bandwidth for, was to present a wider variety of different types of institutions, especially in module five when we’re talking about institutional change efforts. So that was one idea. We would love to explore these if we had the capacity.

John:
On that issue, though, I do have to say that the people you chose to speak, I think, speak to all institutions. I think some people may have been concerned that this was coming out of Cornell, and we’re four-year public institution. But no one really left with any concerns about that. I think the issues that are addressed are pretty universal. I think that part works really well. One thing though, that I know a number of faculty were looking for is more specific guidance on what techniques could work to make their discussions a little more inclusive in class and what other techniques could be used to help improve the success of students who are struggling. And there’s so many things there that the issue gets really wide. And I think the topics you chose are really good and universal and apply to everyone. But I know a lot of people would like some things specifically, that could help narrow some of the challenges in STEM classes, where the success rates vary very dramatically. And a lot of faculty were raising questions about that, particularly in math and in the sciences, and so forth. There’s a lot that’s already there. There’s just so much you can do in a five-week class. And I think what you have there is wonderful.

Rebecca:
What you’re saying, John, actually makes me think about a need to send a reminder to people that have participated in a cohort about all the resources that were available there, because now you’ve had time and space to reflect, maybe have tried some things in classes, and it might be worth revisiting some of the material again.

Melina:
One thing that I wished we could do, which we just couldn’t quite figure out a way to do this, but in the MOOC, we had people post what their action plans were on the discussion board. So now we’ve lost access to being able to see those, but the ones that we get through our Cornell cohorts are pretty incredible. And the quality of those jumps up significantly when we have a learning community, like the learning community action plans. I think John said this earlier, like it just helps people finish the course and actually get through it just to be part of a learning community. But then also the quality of the action plans, I think because they’re presenting them to each other… our last session in our learning community is them presenting their plan… and then hearing their colleagues questions and feedback. And those have been really impressive. And I like, John, what you’re saying. I think people want to see some examples of this in action. Like sometimes I wish we could get sort of live footage of a classroom where someone’s doing a really great job and have the camera be… people know it’s there, but they can forget about it.

Mathew:
Melina and I’ve talked at length about sort of what’s missing in this experience is the experiential aspect. And there’s a certain component in the dialogue, the discussion that you host or facilitate that helps with that, that’s super helpful. Because even though you may not be having people do psychodrama, or acting out role plays or stuff like that, but just the act of talking through these moments can be enormously helpful. But we’ve been really trying to think about how the next step might be something that’s more experiential, because oftentimes, people just need literally the physicality of a practice, of a walk through. He says this, she says that, what do I do? Then something else gets said, then what do I do to that? And that sort of is part and parcel to building a sense of efficacy, like you don’t need to have all the answers but you do need to have some strategies that you feel are useful in the moment and don’t dig you into a deeper hole. So that’s one of the other things… I don’t have an answer for that yet, but we’ve been thinking.

Rebecca:
Our DEI officer, Rodman King, has ran sessions on our campus that are like that,like little scenarios, and did small groups where people were talking through it and those are some really popular sessions, they always needed more time. People got really engaged and really wanted to talk through the details and really process. So we often didn’t get through more than one or two examples in a session, but it was a incredibly popular sessions when we’ve offered those.

Mathew:
Yeah, I love that idea. And people feel like there’s an expert in the room who can help them. And it’s theoretical, it’s a scenario, so they can risk making a mistake, but the practice is real, that level of physicalities It’s a wonderful idea.

Melina:
Can I circle back to something John said earlier about the people being worried about the Cornelll voices being like too Cornell or something like that? I think that the reason that that doesn’t happen is because people were willing to make themselves vulnerable during the interview process. So they really come across as three dimensional complicated human beings who are willing to tell their stories of struggle and the background. And I actually think that we have a situation at Cornell, where the name of the institution itself basically has almost everybody suffering under some kind of horrible imposter [LAUGHTER] syndrome, which makes us maybe nicer people, I don’t know. But my experience here has been that my colleagues are incredibly kind and welcoming and eager to support their students’ learning… that always is shared among faculty everywhere, but they’re also eager to support each other’s learning in adult spaces. And that has continued to be a delightful point of engagement. I used to teach undergraduates and now all of my work is through our teaching center. And I really far prefer working with adults thinking about social identity in a different way, like maybe they arrived already. Oh, no, wait, there’s new things to learn.

Rebecca:
I think that authenticity really comes through, which is really powerful. And I think you’re right. On camera, everyone feels really authentic. It doesn’t feel scripted. And I think that’s what’s important about it.

Mathew:
I totally agree, Rebecca, I’m really happy to hear that that’s your perception. Obviously, we picked the people. And part of it also was people relish the invitation to be honest, and to tell what their stories are as they are unfolding. And so I think, Melina, this is where you started, the power of the story, but it’s also the power of inviting people to share their story, that indication that “Yeah, we really want to hear it.” And I do want to do a little bit of a shout out for Melina, she was our… I don’t even know what to call her… executive producer. She was our talent manager. And so she did a lovely job of engaging everybody and getting them centered and made sure they had coffee or water, just sort of genuinely set the stage for a real dialogue, much like you and John do in this podcast. You just make it really easy to be present and say what’s on your mind.

Rebecca:
Thanks. Speaking of invitations, we always invite people to tell us what’s going to happen next. So what’s next? [LAUGHTER]

Mathew:
Next is action plans, Melina and I still have to wrap up the class so… which is actually, even though it’s July, it’s our favorite part of the class. We love reading and responding. So we’ve chosen to do the responses to the action plans by brief recorded videos, mostly because it warms up the classroom. And also we start talking about it, and I think our feedback is far more robust. And we read for different things. So it’s always so interesting to me to hear what resonated for Melina and why. And so I’m really looking forward to that. And then, Melina…

Melina:
What’s next… I want to do a deeper dive on the importance of storytelling. So this isn’t next on our MOOC, but just on what we’re thinking of offering next year through our center to support inclusive teaching, but just really enlivening and bringing to bear this idea that storytelling is an inclusive pedagogy, how to do it, when to do it, when it’s appropriate. It goes back to John’s question about how do you facilitate lively discussions? How do you bring in the personal and the individual when you’re wrestling with difficult scholarly ideas? Sometimes we get folks from STEM saying, “Oh, this is Social Sciences, like the humanities and social sciences should deal with this. So making it relevant, making a case for why who we are as people really matters to the way we learn, how we learn, how we feel in the classroom about affect. So we have a few projects related to that new avenue.

John:
And there was also a brief mention of the possibility of a book. Is that something planned in the near term? Or is this a longer time horizon project?

Mathew:
Well, we have an outline. I think…

Rebecca:
…that’s a start.

Mathew:
Yes, it’s a big start. We have the will, and we have the way, we just now need to do the work. But I think we could help people. I think we have some things to say about how campuses can galvanize around teaching and learning inclusively, as a modality for systemic change. People want to, like you were saying earlier, John, there’s a great interest in these issues now. The salience is higher than it’s ever been before. People I think are just not really sure how to get started. And I think that the Teaching and Learning in the Diverse Classroom course tries to break it down and say there are multiple points of entry, any one of which is useful. We could sort of do that at the department level. Teaching in a course is one point of entry but also curriculum mapping and sort of the other things that we do with folks could work as well.

Rebecca:
I love the idea of the ports of entry.

John:
Thank you. It’s great talking to you again. And next time I do hope we can get together and have some tea in person, either on our campus or on yours or at some conference somewhere.

Mathew:
I would love that. And good luck to everybody who’s still teaching. Thank you all so much. It’s a pleasure.

Rebecca:
Thank you.

Melina:
Thank you.

[MUSIC]

John:
If you’ve enjoyed this podcast, please subscribe and leave a review on iTunes or your favorite podcast service. To continue the conversation, join us on our Tea for Teaching Facebook page.

Rebecca:
You can find show notes, transcripts and other materials on teaforteaching.com. Music by Michael Gary Brewer.

[MUSIC]

154. Sharing Disciplinary Pedagogies

Many faculty are either the only, or one of a few, at their institution who teach a particular course, which can feel isolating, especially as we troubleshoot and experiment with our teaching. In this episode, Bill Goffe joins us to discuss an easy way to connect with faculty at other institutions to share disciplinary pedagogy.

Bill is an Associate Teaching Professor in economics at Penn State, and a former colleague here at the State University of New York at Oswego. Bill is very well known in the profession for his resources for Economists on the Internet, which was one of the very first internet guides available for economists, and it’s now hosted and sponsored by the American Economic Association. He is a member of the American Economic Association’s Committee on Economic Education, the Secretary-Treasurer for the Society of Computational Economics, an Associate Editor for Computational Economics and the online section of the Journal of Economic Education. And he’s also an editorial board member for Netnomics. You can also find Bill on many listservs devoted to teaching and learning.

Show Notes

Transcript

John: Many faculty are either the only, or one of a few, at their institution who teach a particular course, which can feel isolating, especially as we troubleshoot and experiment with our teaching. In this episode, we discuss an easy way to connect with faculty at other institutions to share disciplinary pedagogy.

[MUSIC]

John: Thanks for joining us for Tea for Teaching, an informal discussion of innovative and effective practices in teaching and learning.

Rebecca: This podcast series is hosted by John Kane, an economist…

John: …and Rebecca Mushtare, a graphic designer.

Rebecca: Together, we run the Center for Excellence in Learning and Teaching at the State University of New York at Oswego.

John: Our guest today is Bill Goffe, an Associate Teaching Professor in economics at Penn State, and a former colleague here at the State University of New York at Oswego. Bill is very well known in the profession for his resources for Economists on the Internet, which was one of the very first internet guides available for economists, and it’s now hosted and sponsored by the American Economic Association. He is a member of the American Economic Association’s Committee on Economic Education, the Secretary-Treasurer for the Society of Computational Economics, an Associate Editor for Computational Economics and the online section of the Journal of Economic Education. And he’s also an editorial board member for Netnomics. You can also find Bill on many listservs devoted to teaching and learning. Welcome, Bill.

Bill: Thanks, John. Thanks, Rebecca.

Rebecca:

Rebecca:Welcome back. Today’s teas are:

Bill: I’m drinking mango water with Hint water, which I enjoy quite a bit.

Rebecca: Does it give you all the hints of life?

Bill: It does, yes. I’ve no more questions about life left.

Rebecca: Excellent.

John: And I am drinking ginger peach green tea.

Rebecca: I have another cup of that Special English breakfast, that’s very special.

Bill: Very good. Earlier today, I had green tea and hot chocolate after lunch.

Rebecca: Ooh, that sounds good.

Bill: Yes.

John: So, we’ve invited you back today to talk about how you brought a large group of economists together, from quite a few institutions, this summer to discuss effective ways of teaching large introductory economics courses. I was one of those members and really appreciated that. Could you tell us a little bit about how this idea came about?

Bill: Sure. Earlier in the summer, I set a virtual meeting with Martha Olney and other economists, and she had a question about Zoom polling. And I happened to know the answer to that. And it dawned on me a lot of other people probably had questions about different aspects of teaching online, especially for large courses. I thought why not invite people I know to get together, and off the idea went.

John: …and you had people there from Penn State, Cornell, Stanford…

Bill: Berkeley,

John: …and a number of institutions. [LAUGHTER]

Bill: Yes, UNC comes to mind as well.

Rebecca: …and this collaboration all happened with a google sheet?

Bill: Yes.

Rebecca: Tell us more. [LAUGHTER]

Bill: It’s gonna make sense to be able to write things down, and a listserv is not ideal for this sort of thing. And so it dawned on me, maybe we could do a Google Sheet, and the first column was questions people might have, and I’ve seen this done myself… You know, maybe for good discussion, you just start off with questions you have for yourself for other staff. And then on the columns on the right, people’s possible answers for those things, and about 20 different things were filled in. And we had a couple Zoom meetings as well. So, partly, I’m thinking here that a lot of us have been teaching large classes for a long time and we have a lot of things that work mechanically well, you know, how to pass things out, give exams, all these just mechanics of things. But if we’re teaching online in the big course, we’re just kinda feeling our way? Most of us haven’t really done that yet. Maybe someone has answer “A”, someone else for “B,” …maybe get everyone together and share our joint knowledge.

John: One of the things you shared with that, to make it a little more useful, was a set of instructions on how we could automatically get notifications, so that it didn’t just disappear into our Google Drive folders along with tens of thousands of other documents.

Bill: Yes.

John: …and that was, I think, really effective.

Bill: Yes, I did not realize you could do that. But, there’s again, as John mentioned, you can turn on notifications in Google Sheets. Anytime someone changes it, you get something new. So, of course, anytime something new came on there, I checked very quickly to see what someone said, and hopefully adding to the conversation overall.

John: That made it so much more useful. Without that notification, I don’t think it would’ve worked nearly as well as it did.

Bill: I suspect you’re right.

Rebecca: Some just-in-time information, huh?

Bill: Yes, it was. [LAUGHTER] And we started this, I think is around a month or so before the semester started, when people were starting to get kind of nervous about different things. And I think it helped people. They had answers to questions they didn’t know they had in some cases, like “Oh, I hadn’t thought about that.” But, then someone else at Stanford or Berkeley or UNC, had an answer for them. Well, at least you could understand the trade offs better. For many things, there’s not one great solution, but you can understand what pluses and minuses of the different things you might try.

John: And lots of people tried very different things in the spring semester after the shutdowns and some people were trying some things over the summer. So, there was also a lot of evidence from experimentation about what may work and what things didn’t work in the ways that perhaps we might have expected it to work. So, that aspect of it, I think, was really helpful. Just hearing from people who actually did the things that we were all thinking about as options.

Bill: Yes, I probably should have had the question too: “What did you try that you will not do again?”

John: Some of that came up, though, in the questions and more of it came up in the Zoom meeting when someone said, “I’m thinking about trying this.” And then people would sometimes say, “Well, I did that. And in some ways it worked well, but here are some things you should think about.” And that was, I think, pretty helpful.

Bill: I sometimes joke, you should never do anything the first time. I think we’ve all done home projects where “Oh, this looks really easy and you start doing it and you realize why people get paid good money to do those things.

Rebecca: This method sounds really similar to the idea that Derek Bruff had shared for active learning during COVID-19 in a physical classroom and using a spreadsheet to collaborate. So, this is an interesting twist on that same story, but for faculty to collaborate. So, who knew spreadsheets can be so useful for collaboration?

Bill: Yes. Well, another way you can do that just for in class is you can have Google, their presentation software… I’m blanking on the name… you could have different sheets for different groups in your class. And they fill in part of a sheet rather than say, one part of a spreadsheet… just a variation on that, for sure. I saw someone use that the summer in a webinar given here and it was really helpful. And it is really funny, though Rebecca, how we’re not so different for students in so many ways.

John: Rebecca, are you using your laptop microphone or the mixer?

Rebecca: It should be the mixer? Is the sound not good? Oh, it’s not. Yeah.
Is that better?

John: Dramatically better. [LAUGHTER]

Bill: Much better.

Rebecca: My bad.

John: Yeah, it was sounding kind of thin.

Rebecca: Ah, what are you gonna do? It’s a COVID-19 recording, that’s all I’m going to say. [LAUGHTER]

John: Google Slides is the presentation software. And I’ve heard lots of people suggest that. And also, some people have been just creating templates for documents and sharing it replacing the share link at the end of the URL with the word “copy.” So that way, students can take it and automatically copy it into their own drive. And that’s a neat little trick as well.

Rebecca: We were using a Google jamboard today in my class as a way to collaborate because each team can have its own sheet as well. And that’s a way to brainstorm. It has like sticky notes and drawing tools and things like that. It’s interesting how a lot of these tools can be co-opted for our purposes in the classroom.

Bill: Yes.

John: One of the advantages of this approach, though, is, in most institutions, there’s one or two people teaching those large classes in economics. And while there are other people at our institutions teaching large classes, the disciplines, and the way in which they teach them, could be very different in terms of the type of content they’re presenting, or the types of pedagogy that are used in the discipline. So, it was really helpful to hear from other people who were teaching the same courses, the same concepts with very similar types of instructional approaches, because you wouldn’t tend to get that if you were talking to other colleagues who were also teaching large classes in, say, art or in chemistry, perhaps.

Bill: Yes, indeed, it did strike me that we’re used to doing Zoom now so much that we could easily bring people together who normally probably wouldn’t have interacted very much. I suspect many of those people who got an email, probably do not know each other, at least had not interacted with them. So, it was fun, kind of an impromptu meet up, or one of the flash mobs sort of thing, almost.

Rebecca: I think a lot of disciplines have experienced this a bit this summer. And that’s one of the exciting things that has happened as a result of all of the extra work we all seem to have… is coming together and sharing resources and really collaborating across institutions in a way that maybe we haven’t before. I know in my discipline, in design, there were virtual conferences that brought people together that were free, there was Zoom meetings, there was other kinds of places. Art folks aren’t always the first to turn to a spreadsheet. But we definitely found ways to come together in ways that we hadn’t before.

Bill: It is an opportunity in some ways, but I think we’re being so busy to try to get things done, we’re not really adding too it that much. It would be nice to somehow keep these connections going at some point when things are more back to normal to improve teaching and keep this camaraderie going and connections.

John: Yeah, the pandemic and the shutdowns forced everyone to consider new things and also forced people to get really nervous, which made people open to considering all sorts of things that they might have been somewhat reluctant to try in the past. So, getting that interaction among people, I think, is good. And keeping that going would be really helpful, because I’d like to hear more about how things worked, because quite a few people were talking about trying new things this semester, and it would be nice to hear how that worked as we move forward.

Bill: Yes, we’re actually starting a speaker series here at Penn State on that. One that I and a couple colleagues of mine around here called “Innovative Teaching at Penn State.” We share across campus, and usually we talk about evidence-based teaching methods. And this year, we’re morphing it a bit to just what’s working for you. For example, I’m working on doing Zoom breakout rooms in large classes, and that seems to be a non-trivial to sort of thing set up. I think I have it. I know I want to try it at least. We’ll be trying it here both on Thursday and next week.

John: Here at Oswego, I’ve been using them every class day. And one thing I discovered is… I thought we were capped at 50 breakout rooms, but I found that 50 will not open, 49 will not open, 48 will not open, but 45 does. Each day, I’m trying to get it a little bit higher, because when 50 didn’t work, I dropped it to 45. I’m not sure why. It will create the breakout rooms but when you click on “Open,” they don’t open so that was a surprise. And the breakout rooms are a bit larger than I’d like them to be because when you have 288 students dividing them into 45 is still a fairly large room. I was hoping to be able to put in smaller groups, but it’s been working pretty well and students have generally appreciated them.

Bill: Well, that’s good to hear. I have a little bit larger classes at 350, and so then you’d have breakout rooms of 50 or so out of 11. And that’s a small class in a way. So, what I’m going to try to do is have two additional meetings at the same time. And then it turns out, you can attend two Zoom meetings at once. So, training students how to do that… so I’d have one Zoom meeting for half the class, another half the class, each with the breakout rooms, assistants have two Zoom sessions, one for breakout rooms, one for the regular class.

John: Interesting.

Bill: My fingers are crossed.

John: And that way, you can get half as many people in each room.

Bill: Right, I can do about four people per room. And I think that might work fairly nicely. Because you have a dozen in the room, no one wants to talk… I mean, me included. If you just have three or four people there, you can imagine they would be much more conversation, much like the three of us here, at the moment.

Rebecca: I think those hacks are the key that is making everything work for everyone. The sharing of those little tips and tricks is what’s making interesting experimentation within our own disciplines, but in others, too, by sharing these ideas across disciplines.

Bill: For sure, and that’s the idea of using these technologies mentioned earlier to spread these facts around.

John: So how are your classes going? Where are you in your semester?

Bill: We’re two weeks in, so this is the start of third week. I think classes are going well. It’s just pretty fatiguing on my end. One thing that’s been surprising, is how many chat messages I get. Students use that a lot. They’re used to chat and so forth, but more than I am. And some classes, I’ve had 800 chat messages. And part of that is, I’ll just ask him if the answer to this “yes” or “no…” and a bunch of yes’s and a bunch of no’s. And we’ll do some discussion before class, you know, favorite songs or music, or what did you do over the weekend? And still there’s an awful lot of questions during class, some administrative, some just good questions, and it’s always fun to say “We’ll deal with that later,“ most happened sometimes when I anticipated what your questions might be. But, it does make it more draining. I’m juggling a whole lot of stuff. And I worry a bit about, with the recordings, they see me pause and they don’t see the chat questions going by. So, I wish when we had the recordings, the chat questions are synchronized with that, so they can be part of the conversation. Because I’m teaching class, and someone has a question, I’ll always repeat it because not everyone has a microphone, they can’t hear me. I don’t do that in chat too much. It’s too brief in a way to do this, and I’m still learning how to do that and I’ll probably doing a survey next week in class to ask students how the chat discussions are working for them. That’s been the major surprise, and not quite sure how to deal with it. I’m teaching totally synchronously. I like the idea that structure to students, your typical residential students that we have here at Penn State, they didn’t sign up for an online course on purpose, or asynchronous. They don’t have jobs, certain careers and so forth, like older students, they don’t have children, and so forth. And having class during their class time struck me is appropriate for that demographic.

John: I had an interesting experience with chat on my first day of class, I opened up the chat, and students were very quickly sharing information about a big party that was being planned that evening, which didn’t seem like an optimal thing to do in the middle of a pandemic. And they were also sharing their snapchats and also using it as a dating network or something, I ended up having to shut it down, at least for a while. I’ve been using the video chat, with keeping people muted and then letting them raise their hands. And that’s been working pretty well, because people are much less likely to take over the mic to say something about a party they’re planning, than they would be if they could just type it in chat, because I was getting hundreds of those messages in the first few minutes of the class. And students were complaining, actually, that it was really distracting.

Bill: We’re lucky we have authentication turned on, or we can turn authentication on. And so everything comes under the student’s actual name. And now they only have some students teasing about something or a reference I’m not familiar with, which I always worry about, but in general, they’ve been very much aboveboard, and very on target.

John: Yeah, unfortunately, we can’t do that here because students have to apply to our Computer Services Department in order to have their accounts activated so that we could do that authentication, or at least I believe that’s a requirement for it. So, I had a lot of people who were coming in as iPhone or AB25, or something similar,

Rebecca: It might also be just a good demonstration of how used to using these kinds of tools we are as professionals, but as beginning students, a real unfamiliarity of what’s appropriate, what’s not, in a classroom space, and how a chat works with a classroom space when you’re not used to that kind of an environment. So, many more like norm setting than we’ve had to do in the past. [LAUGHTER]

Bill: Yes, I think maybe doing a survey, what is appropriate behavior in this new environment might be the thing if you do have these issues, I always have to do that when I’m teaching face to face. I’m not sure “have to” is the word, but it certainly helps that may say they don’t want other people talking. So, when someone’s talking, I could say, “Look, people in here don’t want to hear you.”

John: And I did do such a survey and have shared the results back to students because it was useful to be able to share with them the notion that when they’re putting in irrelevant comments in chat, that was something that annoyed about 90% of their classmates.

Rebecca: I have some persistent teams this semester and I did something very similar with rule setting and norm setting for the digital tools we’ll be using within their teams. And they wrote up their rules and all signed it by typing their name in Google Docs so I could see who signed it.

Bill: Are you using those teams in Zoom as well?

Rebecca: Yeah, because we can’t fully authenticate, so it’s a little tricky, because if they’re not authenticated, they can’t be persistent from time to time. But, I now have the teams fairly well memorized in my classes are a bit smaller than both of yours, so I can set them up. But, we do have one situation where it’s about 45 students, and I’m getting pretty fast at getting them all in the rooms,

Bill: You haven’t tried loading in a CSV file?

Rebecca: Well, it is all logged in. So if they were to authenticate their account, then they will automatically go into a room, but about half of them aren’t.

John: Yeah, that would be really nice if we had authentication set up, and if students automatically had their accounts activated, but unfortunately, we don’t. I was hoping to be able to have persistent breakout rooms, the same students working in breakout rooms, working in discussion forums, and working in some of the other components of the course. But,I haven’t been able to set that up in any reasonable way, given the class size.

Bill: I would mention that another challenge I face is that I don’t give midterms, I give a series of quizzes with exam-caliber questions every two weeks, and I used to give those in class, and it dawned on me now I can do those in the evening. There is a history of night exams here at Penn State. That’s a doable thing. But, the challenge is I have students all around the world, as many of us do, and time zone issues. You know, for a student in Nigeria, or in Greece, or in France, and Saudi Arabia and the Emirates, and so forth, and finding a given time to set that in, and to make it fairly easy for me to set that up. I don’t want to have an individual time for 50 students or something, so finding a common time across time zones. There’s a very nice website to show you for this time here, it’s this time here, that time there, and that time there. So you try to find common time, across all these different time zones, for those remote students. And that would be challenging. I have some students that, in China it’s about a 12-hour difference but in India when I’m teaching it’s 3 or 4am and that’s just really hard. I mean, they are night owls to some degree, but that’s pushing it a bit.

John: Yeah, I’ve also replaced a midterm and a final with exams every other week. But I just set mine to be open for a little over 48 hours. This is the first one that just started and I’m going to plan to do that for the rest of it. But I did put in a timer. And I’m preventing backtracking, just to deal with all the issues with Chegg and all the other things. I really felt bad having to do this, but I’ve warned them, and it’s in the syllabus, that if they post any of these questions on any of the academic dishonesty sites, they will fail the class… and it just sets such a negative tone. But, the problem is so pervasive, I didn’t really see much choice about it.

Bill: It’s a real challenge for us today, for sure. I’ve only given about a two-hour window, or a two and a half hour window to take these quizzes. So, it had to be more carefully thought out for different time zones. Some students, it’s later but most take it at the initial meeting, but it is a problem. I mean, I did see on one listserv someone check how long it took something to appear on CourseHero and Chegg and it was about eight hours, and I would think, in many cases, it could be much less than that.

John: In the spring, when I was giving an econometrics exam, the first question showed up within 20 minutes of the time when it opened, and all of them were there within three hours of the time the exam opened. It doesn’t take long.

Bill: I get frustrated too, where the President of Chegg, he’s been doing a lot of public talks about the future of higher education, and they’re kind of a leech, and every instructor I know is violently opposed to Chegg, and here he is talking about what we should be doing. It’s very, very frustrating. I actually purchased my textbook on Chegg, which is legitimate. And when you’re checking out, there’s an option there to buy an answer key for the entire book. …and really?

John: Yeah, when Chegg was just renting textbooks to students, it was a very useful service, when it moved into a full featured “We’ll take your course for you and answer all your exam questions, it became quite a bit less so.

Bill: Yes.

Rebecca: I think it’s interesting, too, like the stories that both of you are sharing, not just with Chegg, but like some of these other things, are demonstrating what we need to demand of our tools that we’re using for education. And so it’ll be interesting how much these tools respond to what faculty discover that they need when they’re actually trying to teach in these ways and see if the tools actually keep up with our needs.

Bill: I strongly agree, and I think the academic integrity is a real challenge. We have, you know, locked down browsers and examity and things like that, but they don’t seem to work all that well or there’s still ways around them. It is a challenge. And certainly I’ve changed the sort of question I asked someone I’m still learning how to do that well. I ask higher level questions that just can’t be googled or searched, but that’s still a bit of a work in progress.

John: Yeah, I’ve been doing the same, but I’m writing questions that make it really easy to find by using specific names or unusual names in the examples for the problems. So, it’s really easy to find the questions that I wrote in Chegg or the other places out there. And to be fair, Chegg is really good about sending back information on who submitted the questions, what time, as well as their email address and so forth.

Bill: Yes, and I do remember there is a discussion… there is a subreddit for Penn State students… I’m sure there’s one for every campus. And one student became aware of that, and he did not realize that that could be done. And you can tell that student was exceedingly nervous that his contributions can be tracked.

John: What are the plans for the spring semester?

Bill: We’re doing this semester’s teaching methods next semester, too.

John: We are planning to, as well. They’re just starting to solicit what types of teaching methods we’re going to be using, and they’re the same set that people are using now.

Bill: It’s just been a challenging semester for all of us, I think. So hopefully, some repetition will make all this a little bit easier.

John: I hope so. And a nice thing about it is, I think many of us are trying new tools that we’ll probably continue to use later. One of the things I’ve started using this semester is PlayPosit. And my students have responded extremely positive to having videos with questions embedded in them. So, I think I’ll probably continue to use that after the semester ends. The videos I used to use, many of them were created about 25 or more years ago, [LAUGHTER] and the audio and video quality was not so great back then. Some of them were created on old CGA computer resolutions, so the curves are kind of blocky. So, it’s nice to have better tools to do that… and they were due for an update.

Bill: For sure.

Rebecca: Perhaps with that timeframe, yes, [LAUGHTER]

John: Microeconomics has not changed that much in terms of the basic diagrams, and so forth. So, the examples obviously have changed quite a bit. But some of those old ones I was using up through last fall.

Bill: Yeah, I guess just the last thing I would do would be to encourage other groups and other disciplines to think about using these tools to connect with their peers at other institutions and share because many of us don’t have someone who does very close to what you do, but there is probably someone in other institutions who do and we now have tools to connect up… maybe they’re not the best possible tools… and like Rebecca says, they’ll get better for students and for us, but you know, it’s kind of new world here for collaboration… you know, quick, popup, flashmob sort of collaborations now.

John: And it’s no more difficult to collaborate with people anywhere in the world than it is to collaborate with people in our own departments when many of us are working from home over Zoom anyway,

Bill: Especially when people are now working at the beach, like John is.

John: I really like this background. [LAUGHTER]

Rebecca: It’s actually easier for me to collaborate with people in other departments, because the one person in my department that teaches things most similar to me, we teach it opposite times, so we can’t like ever sync up and do something in a synchronous way. [LAUGHTER] So it’s actually easier now to collaborate with just about anybody else.

Bill: I agree. And then, you know, John was talking about tools and use in the future. Another one would be some sort of chat thing in class. It’s like I get far more questions and commentary there that I do in an in-person class. People don’t want to raise their hand in front of 300 people. And I certainly wouldn’t either. But they’re happy to go on their device and ask good questions. So, how do you keep out but keep it devoted to course topics, not have them doing all the other distracting things on their devices… that will be a challenge,

Rebecca: …and have pretty links and images and things that you can share easily in the chat instead of just text? That’s my request.

John: …which is more important, perhaps in art than it is in economics, although if they could share graphs and images, that could be useful.

Bill: Oh that’s right. that can be the thing, I did get Zoom-bombed in the spring, so I was become somewhat sensitive to all this and glad we have authentication as a possibility, and the person mentioned me by name, so that was somewhat irritating.

John: So, it was someone who is somehow connected to your past or present class, probably.

Bill: …and the police investigated last summer, I heard no connection was made.

John: We had cases of that a couple years ago with our workshops, but there haven’t really been any major cases on campus that I’m aware of.

Rebecca: So we always wrap up by asking what’s next?

Bill: What’s next, I think maybe is pacing myself over the semester, so it becomes very doable. A lot of people complain about workload, and certainly for me, as well. So, I think that’ll be a major one. Another one is thinking about how to use these tools in a little bit better way. Rebecca you were talking about how the hacks we can use that use these tools in a good way. I think those are the major things for me, at the moment, just kind of getting to a place that’s doable and be sustainable will be a pretty good place to be

Rebecca: Cheers to pacing. LAUGHTER]

Bill: Yes.

John: Yeah, it’s been a challenge. Everyone I talked to just feels exhausted all the time. And pretty much have felt that way since March.

Rebecca: I thought week two was midterms. I don’t know… I was confused.

Bill: Yeah, I do use technology to keep track of the weeks. In my Google Calendar, I have week one, week two, week three, and that’s the only reason I know. [LAUGHTER]

John: The days are blending together.

Bill: They are, yes. And one thing I do worry a bit about is the days blending together, is missing class… getting the day of the week wrong… or time wrong, or something because I just come downstairs and I’ll sit in this chair and there’s not quite the routine you normally have. And that’s a bit of a challenge and we have rising cases here in State College and that’s a concern and it’s not clear if students will be sent home or if they would go home if there was a rise in cases here. So that’s an issue.

John: The caseloads are still pretty low among students here. I gather we’re at 21 today. I’m hoping it stays there, but people in that age group are not always the best at self regulating their behavior. And I understand that.

Bill: I did see some good news from Vanderbilt today from Derek Bruff, that Rebecca mentioned earlier. Their number of cases actually went down among students at Vanderbilt.

John: Excellent.

Rebecca: That’s great.

Bill: So it is possible. Yes.

Rebecca: Well, let’s hope it happens in many places.

Bill: Yes.

John: Well, thank you, Bill. It’s great talking to you.

Bill: Well, it was great fun, John and Rebecca.

Rebecca: Yeah, thanks for your tips. I think hopefully, we’ll all find more collaborators soon.

Bill: Very good. Thank you.

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John: If you’ve enjoyed this podcast, please subscribe and leave a review on iTunes or your favorite podcast service. To continue the conversation, join us on our Tea for Teaching Facebook page.

Rebecca: You can find show notes, transcripts and other materials on teaforteaching.com. Music by Michael Gary Brewer.

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